{"id":1031,"date":"2026-01-25T06:26:17","date_gmt":"2026-01-25T06:26:17","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=1031"},"modified":"2026-09-24T08:30:08","modified_gmt":"2026-09-24T08:30:08","slug":"export-emails-from-office-365-to-pdf","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/export-emails-from-office-365-to-pdf\/","title":{"rendered":"How to Export Office 365 Emails to PDF? Step-by-Step Guide"},"content":{"rendered":"<p>Office 365 (now called Microsoft 365) is a cloud-based email service used by millions of people and businesses. Sometimes, users may need to export Office 365 emails to PDF files to create a backup, share them securely, or keep records for future use.<\/p>\n<p>In this guide, you will learn two simple ways to convert Office 365 emails to PDF:<\/p>\n<p><strong>Manually (free)<\/strong> \u2013 best for saving a few emails<\/p>\n<p><strong>Automatically<\/strong> \u2013 useful if you need to export many emails with attachments<\/p>\n<p>So, let&#8217;s delve into this article to know more.<\/p>\n<div class=\"red-border\">\n<h2>Why Export Office 365 to PDF?<\/h2>\n<p>Here are some common reasons to convert emails to PDF files:<\/p>\n<ul>\n<li>To keep a permanent, non-editable copy<\/li>\n<li>For legal, project, or official records<\/li>\n<li>To share emails professionally<\/li>\n<li>For offline access anytime<\/li>\n<\/ul>\n<p>After knowing some of the major needs, let&#8217;s move ahead in learning the methods.<\/p>\n<\/div>\n<h2>Method 1. How to Save Office 365 Email as PDF for Free?<\/h2>\n<p>If you only have a small number of emails, you can save them manually without extra tools.<\/p>\n<p>Follow the steps below to convert Office 365 to PDF files;<\/p>\n<p><strong>Step 1.<\/strong> Log in to your Outlook.com email account.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-1045 alignnone\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2019\/06\/office-365-to-pdf-1.jpg\" alt=\"office 365 to pdf\" width=\"700\" height=\"335\" \/><\/p>\n<p><strong>Step 2.<\/strong> Open the desired email that you want to print in PDF format.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1044\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2019\/06\/office-365-to-pdf-2.jpg.png\" alt=\"office 365 to pdf\" width=\"700\" height=\"335\" \/><\/p>\n<p><strong>Step 3.<\/strong> Click on more icon on Top Bar and select the print option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1043\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2019\/06\/office-365-to-pdf-3.png\" alt=\"office 365 to pdf\" width=\"700\" height=\"335\" \/><\/p>\n<p><strong>Step 4.<\/strong> Again, click on the Print button as shown in the screenshot.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1042\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2019\/06\/office-365-to-pdf-4.png\" alt=\"office 365 to pdf\" width=\"700\" height=\"335\" \/><\/p>\n<p><strong>Step 5.<\/strong> Make sure \u201cSave as PDF\u201d is selected on the destination menu.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1041\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2019\/06\/office-365-to-pdf-5.png\" alt=\"office 365 to pdf\" width=\"700\" height=\"335\" \/><\/p>\n<p><strong>Step 6.<\/strong> Hit the Save button and save your email in your desired location.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1046\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2019\/06\/office-365-to-pdf-6.png\" alt=\"office 365 to pdf\" width=\"700\" height=\"335\" \/><\/p>\n<p>That\u2019s how you can convert Office 365 email to PDF by using manual approach.<\/p>\n<p><strong>When to Use This:<\/strong><\/p>\n<ul>\n<li>You only need a few emails<\/li>\n<li>Attachments are not important<\/li>\n<li>You don\u2019t mind doing it manually<\/li>\n<\/ul>\n<p><strong>Limitations:<\/strong><\/p>\n<ul>\n<li>Attachments are not saved in the PDF<\/li>\n<li>Very slow for lots of emails<\/li>\n<li>You can\u2019t filter or batch-select messages<\/li>\n<\/ul>\n<h2>Method 2. How to Export Emails from Office 365 to PDFs in Bulk?<\/h2>\n<p>If you have multiple emails or need to include attachments, the manual method can be time-consuming and incomplete. In this case, consider using the <strong>Advik <a href=\"https:\/\/www.adviksoft.com\/office365\/backup.html\" target=\"_blank\" rel=\"noopener\">Office 365 Backup Tool <\/a><\/strong>and convert Outlook 365 email to PDF in bulk. The software will export emails, include attachments inside the PDF. It keeps the folder structure intact during the Office 365 to PDF conversion. and filter emails by date, sender, or folder.<\/p>\n<p>Download the free trial version now and get started!<\/p>\n<p><a aria-label=\"Download Advik Office365 Backup\" href=\"https:\/\/www.adviksoft.com\/dl\/advik-office365-backup.exe\" rel=\"nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-181\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/05\/Download-Button-e1525685682329.png\" alt=\"\" width=\"213\" height=\"55\" \/><\/a>\u00a0 \u00a0\u00a0<a aria-label=\"Buy now\" href=\"https:\/\/www.adviksoft.com\/buy\/office365\/backup.html\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-620\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/05\/buy-now-button.png\" alt=\"\" width=\"190\" height=\"75\" \/><\/a><\/p>\n<p><strong>Note:<\/strong> Only look into this option if the manual method does not meet your needs.<\/p>\n<h3>Steps to Convert Office 365 Emails to PDF Documents<\/h3>\n<p><strong>Step 1.<\/strong> Launch the Advik Office 365 to PDF Tool and enter your email ID.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-18549\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-1.png\" alt=\"Office 365 to PDF converter\" width=\"800\" height=\"582\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-1.png 800w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-1-768x559.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p><strong>Step 2.<\/strong> Once you click on the Login button, a Microsoft Popup will be displayed where you can input your Office credentials..<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18548\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-2.png\" alt=\"export office 365 to pdf\" width=\"800\" height=\"582\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-2.png 1263w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-2-768x559.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p><strong>Step 3.<\/strong> Select the desired mailbox folder that you want to print\/export.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2020\/06\/office-365-backup-tool-3-1.png\" alt=\"Select the desired mailbox folder\" width=\"799\" height=\"678\" \/><\/p>\n<p><strong>Step 4.<\/strong>\u00a0Choose PDF as a saving option from the list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18547\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-3.png\" alt=\"Choose PDF as a saving option\" width=\"800\" height=\"582\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-3.png 1263w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-3-768x559.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p><strong>Step 5.<\/strong> Select the destination path and click the <strong>Backup<\/strong> button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-18546\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-4.png\" alt=\"\" width=\"800\" height=\"582\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-4.png 1263w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/07\/office-365-to-pdf-4-768x559.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p><strong>Optional:<\/strong> Select the <strong>Advanced Settings<\/strong> feature to apply email filters for selective email conversion.<\/p>\n<p>Now sit back and relax, this Microsoft 365 to PDF Converter will download Office 365 emails to PDF files with attachments. Hence, opting for this method would be a nice choice. No manual efforts or configuration are required for this time-saving solution.<\/p>\n<h3>Watch How to Export Office 365 Emails to PDF Files in Bulk<\/h3>\n<div class=\"video-container\"><iframe width=\"560\" height=\"315\" loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/uvKNNDZQfE0\" class=\"\" title=\"YouTube video player\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/div>\n<p><script type=\"application\/ld+json\">{\n  \"@context\": \"http:\/\/schema.org\",\n  \"@type\": \"VideoObject\",\n  \"name\": \"Export Office 365 to PDF | How to save Office 365 emails as PDF file\",\n  \"description\": \"Do you want to export all of your Office 365 emails to PDF file? If yes, then go through this video tutorial to learn how to export Office 365 to PDF in an efficient manner. Download emails from Office 365 to PDF using the most reliable and affordable solution. Advik Office Backup Tool is the best choice for the users who are looking for a direct way to export Office 365 emails to PDF file format.  Also, users can export Office 365 emails along with its attachments. After having full satisfaction user can buy the licensed edition of the application. In which user can export unlimited emails and will get more benefits as well.  How to export Office 365 emails to PDF format \u2013 Working Process   1. Install and run Office 365 Backup tool on your PC. 2. Enter your Office 365 login credentials. 3. Select the required mailbox folders to export to PDF. 4. Choose PDF as saving option from the list. 5. Lastly, click the backup button to start the process.  Done!! Here's how you can easily export Office 365 emails to a PDF file. As PDF file is the most convenient and portable file format. It is mainly used by many users which creates the need to save emails as PDF file.\",\n  \"thumbnailUrl\": \"https:\/\/i.ytimg.com\/vi\/uvKNNDZQfE0\/default.jpg\",\n  \"uploadDate\": \"2022-03-02T12:06:02Z\",\n  \"duration\": \"PT1M56S\",\n  \"embedUrl\": \"https:\/\/www.youtube.com\/embed\/uvKNNDZQfE0\"\n}<\/script><\/p>\n<div class=\"red-border\">\n<h3>When to Consider a Professional Tool?<\/h3>\n<p>If the manual method feels slow or incomplete, especially when dealing with large volumes of emails or needing attachments, you may want to switch to an automated solution. Here are the key benefits of using a professional Office 365 to PDF converter tool:<\/p>\n<ul>\n<li><strong>Export Emails in Bulk:<\/strong> Save time by converting multiple emails or entire folders at once.<\/li>\n<li><strong>Include Attachments:<\/strong> Automatically embed all attached files within the corresponding PDF document.<\/li>\n<li><strong>Preserve Folder Structure:<\/strong> Keep your mailbox folders organized exactly as they are in Office 365.<\/li>\n<li><strong>Apply Smart Filters:<\/strong> Export selected emails by date range, sender, subject, or specific folders for more control.<\/li>\n<li><strong>Support for Multiple Formats:<\/strong> Besides PDF,<a href=\"https:\/\/www.adviksoft.com\/blog\/export-pst-from-office-365\/\"> convert Office 365 emails to PST<\/a>, MBOX, EML, MSG, HTML etc.<\/li>\n<li><strong>Cloud-to-Cloud Migration:<\/strong> <a href=\"https:\/\/www.adviksoft.com\/blog\/transfer-emails-from-outlook-365-to-gmail\/\">Move Office 365 emails to Gmail<\/a>, Yahoo, G Suite, or other IMAP-based accounts.<\/li>\n<li><strong>Retain Email Details:<\/strong> Maintains To, From, Cc, Bcc, date, headers, hyperlinks, and formatting accurately.<\/li>\n<li><strong>Free Trial Available:<\/strong> Try the tool with a free demo to export up to 25 emails per folder before purchasing.<\/li>\n<li><strong>Responsive Support:<\/strong> Get assistance from a dedicated customer support team if needed during the process.<\/li>\n<\/ul>\n<\/div>\n<h3>Conclusion<\/h3>\n<p>In this post, we have discussed how to convert Microsoft 365 to PDF using the two best ways. Both methods are 100% workable. However, if you have just a few messages to save, then you can manually convert Office 365 emails to PDF. For larger exports with attachments or filters, manual steps can be slow and incomplete. In that case, consider using professional software to save time and avoid missing data.<\/p>\n<h4>Frequently Asked Questions (FAQs)<\/h4>\n<p><strong>Q1. How do I convert Outlook 365 email to PDF with attachments?<\/strong><\/p>\n<p><strong>Ans.<\/strong> The manual print method only saves the email text. While, the automated software will export emails along with attachments.<\/p>\n<p><strong>Q2. How long does the manual export take?<\/strong><\/p>\n<p><strong>Ans.<\/strong> It depends on how many emails you have. Saving each email takes about 1\u20132 minutes.<\/p>\n<p><strong>Q3. Is there any risk to my account?<\/strong><\/p>\n<p><strong>Ans.<\/strong> If you only use the manual method, no extra tools or logins are required, so it\u2019s completely safe.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Office 365 (now called Microsoft 365) is a cloud-based email service used by millions of people and businesses. Sometimes, users may need to export Office 365 emails to PDF files to create a backup, share them securely, or keep records for future use. In this guide, you will learn two simple ways to convert Office [&hellip;]<\/p>\n","protected":false},"author":14,"featured_media":1038,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24],"tags":[241,238,615,616,239,240],"class_list":["post-1031","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-backup","tag-convert-office-365-to-pdf","tag-export-emails-from-office-365-to-pdf","tag-export-office-365-emails-to-pdf","tag-office-365-to-pdf-converter","tag-print-office-365-emails-to-pdf","tag-save-office-365-emails-to-pdf"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Export Office 365 Emails to PDF | 2026<\/title>\n<meta name=\"description\" content=\"Learn two easy ways to convert Office 365 emails to PDF. 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