{"id":1256,"date":"2026-05-15T09:47:00","date_gmt":"2026-05-15T09:47:00","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=1256"},"modified":"2026-05-20T18:28:22","modified_gmt":"2026-05-20T18:28:22","slug":"export-pst-contacts-to-csv","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/export-pst-contacts-to-csv\/","title":{"rendered":"How to Extract Contacts from PST File?"},"content":{"rendered":"<p>PST is the file format used by Outlook to store mailbox data such as emails, contacts, calendars, notes, journals, etc. When working with Outlook data, users often need to extract contacts from PST file for data analysis, backup, or migration. However, to access contacts separately or convert them to a more accessible format, it is essential to employ the appropriate method.<\/p>\n<p>This guide walks you through efficient ways to export contacts from Outlook PST file, including manual and pro technique. Each method is explained clearly so they can decide what works best based on their requirements.<\/p>\n<div class=\"red-border\">\n<h2>Why do Users Need to Extract Outlook PST Contacts?<\/h2>\n<p>There are several reasons for exporting contacts from PST file. Some of them are;<\/p>\n<ul>\n<li>If users need to migrate contacts from one email account to another<\/li>\n<li>Sometimes, users want to create a backup copy of their contacts to keep them safe.<\/li>\n<li>To organize and access contacts without Outlook<\/li>\n<li>Free up space from the PST file by extracting contacts.<\/li>\n<\/ul>\n<\/div>\n<h2>How to Export Contacts from PST With Outlook?<\/h2>\n<p>You can manually extract Outlook PST contacts using MS Outlook. Follow the below given steps:<\/p>\n<h3>Phase 1. Import PST File into Outlook<\/h3>\n<ol>\n<li>Open the Microsoft Outlook desktop client on your system.<\/li>\n<li>Click on the File tab.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46777\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/aef0d9eb-c672-4305-bbf0-ed55add84eba-2.png\" alt=\"Click on the File\" width=\"467\" height=\"229\" \/><\/li>\n<li>Now, click on Open &amp; Export and select Import\/Export.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46784\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/2-10.png\" alt=\"click on Open &amp; Export\" width=\"464\" height=\"367\" \/><\/li>\n<li>Select Import from another program or file and press Next.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46782\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/1-import-from-other-data-file-2-1.png\" alt=\"Select Import from another program or file\" width=\"462\" height=\"357\" \/><\/li>\n<li>Choose Outlook Data File (.pst) and click Next.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46781\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/1-outlook-data-file-2-1.png\" alt=\"Choose Outlook Data File (.pst)\" width=\"459\" height=\"354\" \/><\/li>\n<li>Click on Browse and choose .pst file from which you want to extract contacts<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46780\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/2-select-the-pst-file-2-1.png\" alt=\"Extract Contacts from PST \" width=\"460\" height=\"347\" \/><\/li>\n<li>Choose the folder to import the file and click Finish.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-46779\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/import-pst-to-resource-calendar-7-1-7-1.png\" alt=\"click Finish\" width=\"451\" height=\"337\" \/><\/li>\n<\/ol>\n<p>After the completion of the import process, proceed to the next phase.<\/p>\n<h3>Phase 2. Extract PST Contacts<\/h3>\n<ol>\n<li>Go to the File tab, click Open &amp; Export, then select Import\/Export.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46778\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/783_1-3-1.png\" alt=\"select import\/export\" width=\"476\" height=\"275\" \/><\/li>\n<li>Select Export to file and then hit Next button.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46785\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/3-7.png\" alt=\"Select Export to file\" width=\"475\" height=\"368\" \/><\/li>\n<li>Make sure Comma Separated Value is selected then click on Next button.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46786\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/4-6.png\" alt=\"choose csv\" width=\"475\" height=\"368\" \/><\/li>\n<li>Select the Contacts folder from the imported PST file and again hit the Next button.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46787\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/5-6.png\" alt=\"Select the Contacts folder\" width=\"473\" height=\"366\" \/><\/li>\n<li>Click on Browse to select the saving path along with the file name, and then press the Finish button.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46789\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/6-1.png\" alt=\"press Finish\" width=\"470\" height=\"364\" \/><\/li>\n<\/ol>\n<p>Done, this is how you can export PST Contacts to CSV format.<\/p>\n<h2>How to Extract Contacts from PST File Without Outlook?<\/h2>\n<p><strong>Advik <a href=\"https:\/\/www.adviksoft.com\/pst\/converter.html\">PST Converter<\/a><\/strong> is the most reliable solution The software works with configured Outlook and orphan Outlook data files. This program is also capable of exporting Outlook PST contacts without size limitations. With this tool, you can extract all contacts in a single attempt. Also, it allows you to extraction of selective contacts. The software comes with several useful features that make the task easier.<\/p>\n<p><span style=\"font-family: arial, helvetica, sans-serif;\"><a href=\"https:\/\/www.adviksoft.com\/dl\/advik-outlook-pst-converter.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-181\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/05\/Download-Button-e1525685682329.png\" alt=\"\" width=\"213\" height=\"55\" \/><\/a>\u00a0 <a href=\"https:\/\/www.adviksoft.com\/buy\/pst\/converter.html\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-45701\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2026\/03\/buy-now-button-8-1-1.png\" alt=\"\" width=\"190\" height=\"75\" \/><\/a><\/span><\/p>\n<p><strong>Important Note:<\/strong> Users are advised to create a backup copy of their PST file before beginning to make use of the software. Because sometimes users may make an error that leads to data loss, and this error may cause the error itself.<\/p>\n<h3>Steps to Extract Contacts from Outlook PST file<\/h3>\n<p><strong>Step 1.<\/strong> Launch the software on your system and click Next button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46765\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/pst-to-vcf-1-1-1-3.png\" alt=\"run the tool\" width=\"702\" height=\"633\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/pst-to-vcf-1-1-1-3.png 867w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/pst-to-vcf-1-1-1-3-768x693.png 768w\" sizes=\"auto, (max-width: 702px) 100vw, 702px\" \/><\/p>\n<p><strong>Step 2.\u00a0<\/strong>Click on Select Files or Select Folders to add the PST file to the software panel.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46764\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/pst-to-gmail-1-3.png\" alt=\"add the PST file\" width=\"702\" height=\"633\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/pst-to-gmail-1-3.png 869w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/pst-to-gmail-1-3-768x692.png 768w\" sizes=\"auto, (max-width: 702px) 100vw, 702px\" \/><\/p>\n<p><strong>Step 3.<\/strong> Select the Contacts folders that you want to extract and press Next.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46767\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/choose-contacts-1.png\" alt=\"extract contacts from PST\" width=\"701\" height=\"633\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/choose-contacts-1.png 867w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/choose-contacts-1-768x694.png 768w\" sizes=\"auto, (max-width: 701px) 100vw, 701px\" \/><\/p>\n<p><strong>Step 4. <\/strong>Next, choose CSV\/vCard as a saving option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46769\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/choose-csv-1-1.png\" alt=\"choose csv\/vcard\" width=\"701\" height=\"630\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/choose-csv-1-1.png 870w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/choose-csv-1-1-768x690.png 768w\" sizes=\"auto, (max-width: 701px) 100vw, 701px\" \/><\/p>\n<p><strong>Step 5.<\/strong> Browse target occupation and click the Next button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46770\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-137-2.png\" alt=\"click next\" width=\"705\" height=\"631\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-137-2.png 874w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-137-2-768x687.png 768w\" sizes=\"auto, (max-width: 705px) 100vw, 705px\" \/><\/p>\n<p><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>Step 6.<\/strong> Now the software will start extracting contacts from PST file to CSV automatically. Once, the process gets finished, the software will display a successful pop-up notification.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-46768\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-133-1.png\" alt=\"export contacts from pst\" width=\"700\" height=\"632\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-133-1.png 872w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/06\/Screenshot-133-1-768x693.png 768w\" sizes=\"auto, (max-width: 700px) 100vw, 700px\" \/><\/p>\n<h3>Watch How to Get PST Contacts Without Outlook<\/h3>\n<div class=\"video-container\"><iframe class=\"loading-lazy\" title=\"YouTube video player\" src=\"\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" data-src=\"https:\/\/www.youtube.com\/embed\/LpHhukqV7zg\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/div>\n<p><script type=\"application\/ld+json\">{\n  \"@context\": \"http:\/\/schema.org\",\n  \"@type\": \"VideoObject\",\n  \"name\": \"How to Extract Contacts from PST File?\",\n  \"description\": \"Are you looking for a professional solution to extract contacts from PST File?  If yes, watch this video tutorial! This video is intended for all users who want to know how to extract contacts from PST file. It also introduces a reliable software that easily exports contacts from Outlook PST file. You can easily export contacts from Outlook PST using the best tool i.e. Advik PST Converter. It is an automated tool with many useful features to easily get contacts from PST files.   Go through the following steps to know how to extract contacts from PST file.   1. Run PST Converter into your system. 2. Choose Contact folder from PST File. 3. Select CSV as a saving option. 4. Click Convert button to start conversion process.  Done!! This is how you can easily extract Contacts from PST file with ease.\",\n  \"thumbnailUrl\": \"https:\/\/i.ytimg.com\/vi\/LpHhukqV7zg\/default.jpg\",\n  \"uploadDate\": \"2022-04-01T12:55:02Z\",\n  \"duration\": \"PT1M39S\",\n  \"embedUrl\": \"https:\/\/www.youtube.com\/embed\/LpHhukqV7zg\"\n}<\/script><\/p>\n<div class=\"blue-border\">\n<h3><span style=\"font-family: arial, helvetica, sans-serif;\">Reasons to choose Automated Tool Instead of Manual Solution<\/span><\/h3>\n<p><span style=\"font-family: arial, helvetica, sans-serif;\">There are many reasons to choose this solution. Some of them are as follows;<\/span><\/p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>Most Accurate Conversion;<\/strong> This software provides the most accurate and quick conversion.<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>Multiple Output formats;<\/strong> Apart from contact extraction, you can use this tool to <a href=\"https:\/\/www.adviksoft.com\/pst\/mbox.html\">export emails from PST to MBOX<\/a>, EML, MSG, PDF, XPS, etc.<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>Cloud Migration;<\/strong> This software also helps users to migrate emails from PST files to cloud-based email services such as <a href=\"https:\/\/www.adviksoft.com\/blog\/import-pst-to-gmail\/\">PST to Gmail<\/a>, Yahoo Mail, Office 365, G Suite, Outlook.com, etc.<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>Support Windows OS;<\/strong> This software can easily be installed on almost all versions of Windows OS such as Windows 10, Windows 8, Windows 7, Windows Vista, and Windows XP.<\/span><\/li>\n<li><span style=\"font-family: arial, helvetica, sans-serif;\"><strong>Free Demo Download:<\/strong> You can download this PST contacts extractor tool for free to check the performance and efficiency of the tool.<\/span><\/li>\n<li><strong style=\"font-family: arial, helvetica, sans-serif;\">Dedicated Customer Support:<\/strong><span style=\"font-family: arial, helvetica, sans-serif;\"> In case you are stuck somewhere while using this software, you can contact our customer support for further help.<\/span><\/li>\n<\/ul>\n<\/div>\n<h3>Case Study<\/h3>\n<p>Recently, an administration team needed to extract employee and client contacts from multiple PST files received from former staff members. for record management and future communication purposes. The total data included over 25,000 contacts stored across 60 Outlook PST files.<\/p>\n<p>Initially, the team tried a manual method to get contacts from PST file, but the process became complicated and time-consuming.<br \/>\nAfter using a PST contact extraction tool:<\/p>\n<ul>\n<li>All contacts extracted securely<\/li>\n<li>Contact details exported in CSV\/VCF formats<\/li>\n<li>No need to install MS Outlook<\/li>\n<\/ul>\n<h3>Best Practices Before You Start<\/h3>\n<p>Check out the points below before starting to extract PST contacts to ensure a complete and safe process<\/p>\n<ul>\n<li>Users must always create a backup copy.<\/li>\n<li>Check PST file size<\/li>\n<li>Avoid online converters<\/li>\n<\/ul>\n<h3>Conclusion<\/h3>\n<p>This blog comes to an end now. Here, we have explained two easy ways to extract contacts from PST file. You may go with any of the methods depending on the size and type of the PST data you are handling. For the free manual method, it is necessary to have an active Outlook installed on your PC. However, the advantage of the automated approach is that it can work with any version of a PST file, regardless of whether Outlook is installed.<\/p>\n<div class=\"black-border\">\n<h4>Check Out the Most Frequently Asked Questions<\/h4>\n<p><strong>Q1. Do I need Outlook installed to perform this task?<\/strong><\/p>\n<p><strong>Ans.<\/strong> If you choose the manual method, then you need to install MS Outlook on your system. On the other hand, the automated tool can extract contacts from PST file without Outlook.<\/p>\n<p><strong>Q2. Can I extract only specific contacts instead of all of them?<\/strong><\/p>\n<p><strong>Ans.<\/strong> Yes, during the manual export process, you can select specific folders or use filters in Advik software to extract only selected contacts.<\/p>\n<p><strong>Q3. Is it possible to get contacts if my PST file is corrupted?<\/strong><\/p>\n<p><strong>Ans.<\/strong> If the PST file is corrupted, you may need to repair it using tools like the Inbox Repair Tool (ScanPST.exe) or use Advik <a href=\"https:\/\/www.adviksoft.com\/pst\/recovery.html\">PST Repair Tool<\/a> to recover and extract the contacts.<\/p>\n<p><strong>Q4. Will the extracted contacts keep all details like phone numbers and email addresses?<\/strong><\/p>\n<p><strong>Ans.<\/strong> Yes, when you extract contacts from PST file, all details such as names, phone numbers, email addresses, job titles, and company names are preserved in the exported contact file.<\/p>\n<p><strong>Q5.<\/strong> Can this software export contacts from UNICODE PST file?<\/p>\n<p><strong>Ans<\/strong>. Yes, if the contacts are stored in Japanese, Chinese, Korean, Russian or any other UNICODE text. The software easily extracts them without any glitch.<br \/>\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Do I need Outlook installed to perform this task?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"If you choose the manual method, then you need to install MS Outlook on your system. 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However, to access contacts separately or convert them to a more accessible format, it is [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":1264,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[46],"tags":[290,289],"class_list":["post-1256","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-conversion","tag-pst-contacts-to-csv","tag-pst-to-csv"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Extract Contacts from PST File With\/Without Outlook?<\/title>\n<meta name=\"description\" content=\"Discover how you can extract contacts from PST file with and without Outlook. 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