{"id":12904,"date":"2025-07-02T06:57:32","date_gmt":"2025-07-02T06:57:32","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=12904"},"modified":"2025-08-06T14:55:51","modified_gmt":"2025-08-06T14:55:51","slug":"archive-emails-in-zimbra-webmail","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/archive-emails-in-zimbra-webmail\/","title":{"rendered":"How to Archive Emails in Zimbra Webmail (Manual and Automated Ways)"},"content":{"rendered":"<p>Do you want to save emails from Zimbra Webmail to your computer? You&#8217;re not alone. Many users want to backup or archive their Zimbra emails for safekeeping, offline access, or to free up space in their inbox.<\/p>\n<p>In this blog, we\u2019ll show you two easy ways to archive emails in Zimbra:<\/p>\n<ul>\n<li>A manual method using Zimbra\u2019s built-in Import\/Export feature<\/li>\n<li>An automated method if you need more flexibility or faster results<\/li>\n<\/ul>\n<p>Let\u2019s get started!<\/p>\n<h2>How to Archive Emails in Zimbra? (Using Import\/Export Feature)<\/h2>\n<p>Zimbra Webmail offers a built-in Import\/Export tool that helps you download your emails in a .tgz file format.<\/p>\n<p><strong>Step 1.<\/strong> Log in to your Zimbra Webmail account.<\/p>\n<p><strong>Step 2.<\/strong> Click on <strong>Preferences<\/strong> from the top menu.<\/p>\n<p><strong>Step 3.<\/strong> Select<strong> Import\/Export<\/strong> from the sidebar.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13152\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/08\/archive-emails-in-zimbra-webmail-8.png\" alt=\"save mail from zimbra\" width=\"784\" height=\"383\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/08\/archive-emails-in-zimbra-webmail-8.png 1093w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/08\/archive-emails-in-zimbra-webmail-8-768x375.png 768w\" sizes=\"auto, (max-width: 784px) 100vw, 784px\" \/><\/p>\n<p><strong>Step 4.<\/strong> Under <strong>Export<\/strong>, choose the account or folder you want to archive.<\/p>\n<p><strong>Step 5.<\/strong> Make sure to select All folders as the source.<\/p>\n<p><strong>Step 6.<\/strong> Click <strong>Export<\/strong> to download the file to your computer.<\/p>\n<p>Your emails will be saved in .tgz format, which you can store safely on your hard drive.<\/p>\n<h3>Limitations of Manual Method<\/h3>\n<ul>\n<li>Emails are saved in TGZ format, which is not easy to open without extra tools.<\/li>\n<li>You cannot select specific formats like PDF or PST.<\/li>\n<li>Not ideal for bulk exports or non-technical users.<\/li>\n<li>May fail for large mailboxes or complex folder structures.<\/li>\n<\/ul>\n<h2>How to Archive Emails from Zimbra Webmail Automatically?<\/h2>\n<p>If you have a large mailbox, need multiple formats (like PDF or PST), or want to archive specific folders, a professional tool may be more effective. <strong>Advik <a href=\"https:\/\/www.adviksoft.com\/email\/backup.html\">Email Backup Wizard<\/a><\/strong> is one such tool that can help you to:<\/p>\n<ul>\n<li>Save Zimbra emails in 30+ formats (PDF, PST, EML, HTML, etc.)<\/li>\n<li>Backup entire mailboxes in bulk<\/li>\n<li>Include attachments with each email<\/li>\n<li>Archive only selected folders if needed<\/li>\n<\/ul>\n<p>Click on the free download button and check if it works for you.<\/p>\n<p><a href=\"https:\/\/www.adviksoft.com\/dl\/advik-email-backup.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-33416\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/09\/windows-button-download-e1709029144719-1-4.png\" alt=\"\" width=\"200\" height=\"71\" \/><\/a> <a href=\"https:\/\/www.adviksoft.com\/dl\/advik-email-backup.dmg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-33415\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/09\/editor_download_mac-e1709029159882-1-4-1.png\" alt=\"\" width=\"200\" height=\"67\" \/><\/a><\/p>\n<h3>Steps to Archive Emails in Zimbra Webmail<\/h3>\n<p><strong>Step 1.<\/strong> Download and install the tool on your Windows PC.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13157\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/08\/archive-emails-in-zimbra-webmail-3.png\" alt=\"archive emails in zimbra webmail\" width=\"700\" height=\"629\" \/><\/p>\n<p><strong>Step 2.<\/strong> Choose<strong> Zimbra Cloud<\/strong> as the source.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13158\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/08\/archive-emails-in-zimbra-webmail-1.png\" alt=\"save mail from zimbra\" width=\"700\" height=\"620\" \/><\/p>\n<p><strong>Step 3.<\/strong> Log in with your <strong>Zimbra<\/strong> email credentials.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13159\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/08\/archive-emails-in-zimbra-webmail1-1.png\" alt=\"archive emails in zimbra webmail\" width=\"700\" height=\"620\" \/><\/p>\n<p><strong>Step 4.<\/strong> Select the folders you want to archive.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13156\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/08\/archive-emails-in-zimbra-webmail-4.png\" alt=\"archive emails in zimbra webmail\" width=\"700\" height=\"603\" \/><\/p>\n<p><strong>Step 5.<\/strong> Choose the desired output format.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13155\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/08\/archive-emails-in-zimbra-webmail-5.png\" alt=\"save mail from zimbra\" width=\"700\" height=\"602\" \/><\/p>\n<p><strong>Step 6.<\/strong> Browse the destination path &amp; click <strong>Backup<\/strong> to begin the process.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13153\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/08\/archive-emails-in-zimbra-webmail-7.png\" alt=\"archive emails in zimbra webmail\" width=\"700\" height=\"602\" \/><\/p>\n<p>You\u2019ll be notified once the archive is complete.<\/p>\n<blockquote><p><strong>Note:<\/strong> Use this tool only if manual options are not suitable for your needs, such as when you need multiple formats or large data export.<\/p><\/blockquote>\n<h3>Common Questions<\/h3>\n<p><strong>Q1. What is the TGZ file, and how do I open it?<\/strong><\/p>\n<p><strong>Ans.<\/strong> TGZ is a compressed file. You\u2019ll need to extract it using software like 7-Zip or use Zimbra Desktop to open it.<\/p>\n<p><strong>Q2. Can I archive specific folders only?<\/strong><\/p>\n<p><strong>Ans.<\/strong> Using the manual method, no. But with automated tools, yes\u2014you can select the folders you want.<\/p>\n<p><strong>Q3. Will my attachments be saved too?<\/strong><\/p>\n<p><strong>Ans.<\/strong> Yes, both methods include attachments. The automated method gives you more control over file formats.<\/p>\n<h3>Conclusion<\/h3>\n<p>Archiving emails in Zimbra Webmail is important to protect your data, save space, and keep backups. You can use the built-in Import\/Export tool for basic needs, but it may be limited if you want to access emails in other formats or handle large volumes.<\/p>\n<p>For more advanced needs, like converting to PDF, PST, or bulk backup, you can try an automated tool. Use what suits your situation best.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Do you want to save emails from Zimbra Webmail to your computer? You&#8217;re not alone. Many users want to backup or archive their Zimbra emails for safekeeping, offline access, or to free up space in their inbox. In this blog, we\u2019ll show you two easy ways to archive emails in Zimbra: A manual method using [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":13160,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24],"tags":[],"class_list":["post-12904","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Archive Emails in Zimbra Webmail?<\/title>\n<meta name=\"description\" content=\"Learn how to archive emails in Zimbra Webmail using the built-in Import\/Export tool or an automated method. 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