{"id":12915,"date":"2025-02-25T12:39:52","date_gmt":"2025-02-25T12:39:52","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=12915"},"modified":"2026-09-30T18:42:31","modified_gmt":"2026-09-30T18:42:31","slug":"save-multiple-attachments-from-multiple-emails-in-outlook","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/save-multiple-attachments-from-multiple-emails-in-outlook\/","title":{"rendered":"How to Save Multiple Attachments from Multiple Emails in Outlook?"},"content":{"rendered":"

Summary:<\/strong> Outlook desktop saves all attachments from one message at a time using Save All Attachments. There is no built-in option to select many emails and save every attachment from them in one step. For a folder containing multiple emails, a short VBA macro can loop through the messages and save their attachments automatically. To save multiple attachments from multiple emails in Outlook, a professional tool reads the mailbox and saves every attachment with the sender and date in the file name.<\/p>\n

MS Outlook<\/a> is a very popular email client that is used by almost every business professional because it is effortless to use, maintain, and customize. It allows users to work with emails, contacts, calendars, tasks, notes, etc.<\/p>\n

For Microsoft Outlook users, extract attachments from multiple Outlook emails is a common need, especially when inboxes grow with years of emails and important files. Whether you want to copy all attachments, reduce storage, and improve workflow. This task is important in many situations, like legal cases, compliance checks, and many more.<\/p>\n

Method 1. Save All Attachments from One Email in Outlook<\/h2>\n

If you only need to save attachments from a single email, then you can use the Outlook built-in “Save All Attachments” option.<\/p>\n

With Outlook, you can easily save your desired multiple attachments in one place by following the given steps below;<\/p>\n

Step 1.<\/strong> Open MS Outlook on your Windows PC.<\/p>\n

Step 2.<\/strong> From your Outlook inbox, select the email with attachments from which you wish to download the attachments in bulk.<\/p>\n

Step 3.<\/strong> Right click on it choose the Save All Attachments option.<\/p>\n

\"save<\/p>\n

Step 4.<\/strong> A new dialog box will appear, click OK.<\/p>\n

\"click<\/p>\n

Step 5.<\/strong> Now, browse the location to save resultant files and click OK.<\/p>\n

\"choose<\/p>\n

Outlook normally uses the Documents folder as the default location, although you can select another folder when saving. This method works well when you have only a few emails that contain attachments; repeating these steps for every message quickly becomes inconvenient.<\/p>\n

Method 2. Download Attachments from Outlook Emails Using VBA<\/h2>\n

You can save email attachments in Outlook using VBA by selecting several emails. The macro can analyze selected messages to check whether they have attachments and save them to a particular folder.<\/p>\n

1. Open Microsoft Outlook and press Alt + F11 to open the VBA Editor.<\/p>\n

2. Click Insert in the menu bar and select Module.<\/p>\n

\"Save<\/p>\n

3. Paste the VBA macro code below into the module.
\nPublic Sub Download_Attachments()<\/em>
\n\u2018If execute in excel, for sample.<\/em>
\n\u2018ADD \u2018Tools > References\u2026 Microsoft Outlook 16.0 Object Library<\/em>
\nOn Error GoTo Err_Control<\/em>
\nDim OutlookOpened As Boolean<\/em>
\nDim outApp As Outlook.Application<\/em>
\nDim outNs As Outlook.Namespace<\/em>
\nDim outFolder As Outlook.MAPIFolder<\/em>
\nDim outAttachment As Outlook.Attachment<\/em>
\nDim outItem As Object<\/em>
\nDim DestinationFolderName As String<\/em>
\nDim saveFolder As String<\/em>
\nDim outMailItem As Outlook.MailItem<\/em>
\nDim inputDate As String, subjectFilter As String, sFolderName As String<\/em>
\nDim FSO As Object<\/em>
\nDim SourceFileName As String, DestinFileName As String<\/em>
\nSet FSO = CreateObject(\u201cScripting.FileSystemObject\u201d)<\/em>
\nSet FSO = CreateObject(\u201cScripting.Filesystemobject\u201d)<\/em><\/p>\n

sFolderName = Format(Now, \u201cyyyyMMdd\u201d)<\/em>
\nsMailName = Format(Now, \u201cdd\/MM\/yyyy\u201d)<\/em><\/p>\n

DestinationFolderName = \u201cC:\\Users\\agonzalezp\\Documents\\Automatizaciones\u201d<\/em><\/p>\n

saveFolder = DestinationFolderName & \u201c\\\u201d & sFolderName<\/em><\/p>\n

subjectFilter = \u201cNUEVA\u201d & \u201d \u201d & sMailName \u2018REPLACE WORD SUBJECT TO FIND<\/em><\/p>\n

OutlookOpened = False<\/em>
\nOn Error Resume Next<\/em>
\nSet outApp = GetObject(, \u201cOutlook.Application\u201d)<\/em>
\nIf Err.Number <> 0 Then<\/em>
\nSet outApp = New Outlook.Application<\/em>
\nOutlookOpened = True<\/em>
\nEnd If<\/em>
\nOn Error GoTo Err_Control<\/em><\/p>\n

If outApp Is Nothing Then<\/em>
\nMsgBox \u201cCannot start Outlook.\u201d, vbExclamation<\/em>
\nExit Sub<\/em>
\nEnd If<\/em><\/p>\n

Set outNs = outApp.GetNamespace(\u201cMAPI\u201d)<\/em>
\nSet outFolder = outNs.GetDefaultFolder(olFolderInbox)<\/em><\/p>\n

If Not outFolder Is Nothing Then<\/em>
\nFor Each outItem In outFolder.Items<\/em>
\nIf outItem.Class = Outlook.OlObjectClass.olMail Then<\/em>
\nSet outMailItem = outItem<\/em>
\nIf InStr(1, outMailItem.Subject, subjectFilter) > 0 Then \u2018removed the quotes around subjectFilter<\/em>
\nFor Each outAttachment In outMailItem.Attachments<\/em>
\nIf Dir(saveFolder, vbDirectory) = \u201c\u201d Then FSO.CreateFolder (saveFolder)<\/em>
\noutAttachment.SaveAsFile saveFolder & \u201d \u2013 \u201d & outAttachment.fileName<\/em>
\nSet outAttachment = Nothing<\/em>
\nNext<\/em>
\nEnd If<\/em>
\nEnd If<\/em>
\nNext<\/em>
\nEnd If<\/em><\/p>\n

SourceFileName = \u201cC:\\Users\\agonzalezp\\Documents\\Automatizaciones\\*.xlsx\u201d<\/em>
\nDestinFileName = saveFolder<\/em><\/p>\n

FSO.MoveFile SourceFileName, DestinFileName<\/em><\/p>\n

If OutlookOpened Then outApp.Quit<\/em>
\nSet outApp = Nothing<\/em>
\nErr_Control:<\/em>
\nIf Err.Number <> 0 Then<\/em>
\n\u2018MsgBox Err.Description<\/em>
\nEnd If<\/em>
\nEnd Sub<\/em>
\n4. Click Debug and select Compile Project.<\/p>\n

\"Save<\/p>\n

5. Save the macro and close the editor.<\/p>\n

6. Choose the required emails and press Alt+F8 to run the macro.<\/p>\n

7. Check the folder for extracted attachments.<\/p>\n

Method 3. Save Multiple Attachments from Multiple Emails in Outlook?<\/h2>\n

If you want a simple solution to extract all attachments from multiple emails in Outlook, then try the Advik Outlook PST Converter <\/a><\/strong>on your Windows PC. With this utility, you can download all attachments from multiple emails in Outlook at once. It also offers advanced email filters options to save attachments from selected emails.<\/p>\n

Moreover, this reliable tool provides a file-naming option with which you can save the resultant attachment files by selecting the appropriate naming pattern. Apart from this, the tool can also extract attachments from PST<\/a>.<\/p>\n

Click on the Free Download button and run it on your Windows PC.<\/p>\n

\"\"<\/a><\/p>\n

Steps to Bulk Extract Attachments from Multiple Outlook Emails<\/h3>\n

Step 1.<\/strong> Run the tool on your Windows PC.<\/p>\n

\"Extract<\/p>\n

Step 2.<\/strong> Select Outlook Profile then Click Next.<\/p>\n

\"Select<\/p>\n

Step 3.<\/strong> Select email folders to save attachments and click Next.<\/p>\n

\"Select<\/p>\n

Step 4.<\/strong> Now, choose DOC as a saving option from the list.<\/p>\n

\"choose<\/p>\n

Step 5<\/strong>. Choose target location and click the Convert button.<\/p>\n

\"click<\/p>\n

The software will start converting Outlook emails into Text format. However, it will also start saving multiple attachments from multiple emails from Outlook to a separate folder.<\/p>\n

\"save<\/p>\n

Common Problems and Fixes<\/h3>\n

Bulk attachment extraction can fail for several simple reasons. Here are some sitautions and what to do.<\/p>\n

\n\n\n\n\n\n\n\n\n\n
Problem<\/th>\nPossible Cause<\/th>\nFix<\/th>\n<\/tr>\n<\/thead>\n
Macro are disabled<\/td>\nOutlook security settings can blocking VBA<\/td>\nReview the Trust Center settings and only enable trusted macros.<\/td>\n<\/tr>\n
Run time error<\/td>\nThe macro encountered an unexpected issue<\/td>\nCheck the selected folder and destination path then run the macro again<\/td>\n<\/tr>\n
Path not found<\/td>\nThe destination folder does not exist or the path is incorrect<\/td>\nSelected email formats<\/td>\n<\/tr>\n
Permission Denied<\/td>\nWindows does not allow Outlook to write to the selected location<\/td>\nChoose a folder where your Windows account has write permission<\/td>\n<\/tr>\n
No attachments were saved<\/td>\nThe selected folder contains no supported mail item with attachments<\/td>\nSelect the correct Outlook folder and check a message manually for attachments<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

Conclusion<\/h3>\n

Saving attachments from one Outlook email is easy with the built-in Save All Attachments option. The problem starts when attachments are spread across many emails.<\/p>\n

In Classic Outlook, a VBA macro can automate the process and save attachments without opening each message. If you need to save multiple attachments from multiple emails in Outlook then a professional utility is a more practical approach.<\/p>\n

All methods are workable. You can choose any solution as per your requirement.<\/p>\n

\n

Frequently Asked Questions<\/h3>\n

Q1. Does the VBA method work in new Outlook?<\/strong><\/p>\n

Ans. No.<\/strong> Microsoft currently states that macros are not supported in the new Outlook for Windows. The VBA approach is intended for supported versions of classic Outlook for Windows.<\/p>\n

Q. 2 How do I save all the Outlook attachments between Feb 2026 to Aug 2026?<\/strong><\/p>\n

Ans.<\/strong> The automated solution provides date range filter options which allows you to choose specific date range.<\/p>\n

Q3. Can I download multiple attachments from multiple Outlook emails at once?<\/strong><\/p>\n

Ans. Yes<\/strong>. VBA macro allows you to save multiple attachments from multiple emails in Outlook. You have also opt for the automated solution mentioned here.
\n