{"id":16736,"date":"2025-05-12T06:50:30","date_gmt":"2025-05-12T06:50:30","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=16736"},"modified":"2026-09-30T13:29:47","modified_gmt":"2026-09-30T13:29:47","slug":"print-multiple-gmail-emails-at-once","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/print-multiple-gmail-emails-at-once\/","title":{"rendered":"How to Print Multiple Gmail Emails at Once?"},"content":{"rendered":"

Quick Answer:<\/strong> Gmail prints one email at a time (Open email -> click on the three-dot menu -> Print). To print multiple Gmail emails at once, Google Takeout can export Gmail emails to MBOX<\/a> file, which you can then convert to PDF. Another option is a Gmail backup wizard that can select multiple folders or labels and export emails to PDF in bulk.<\/p>\n

\"Download-Button\"<\/p>\n

\n

What Can Gmail Print on Its Own?<\/h2>\n

Gmail’s built-in printing feature lets you print an individual email or old messages within a single conversation. It does not provide a direct option to select multiple unrelated emails from the inbox and print them together.<\/p>\n

To print a conversation, open it and click Print all. If you only need one message, open the message, click the three-dot menu and select Print. This works well when you only have a few emails to print. However, if you need to print emails from different conversations, labels or hundreds of emails, you need another approach.<\/p>\n<\/div>\n

Which Method Should You Use to Print Multiple Gmail Emails at Once?<\/h2>\n

There are three different ways to print emails from Gmail. The right method depends on how many emails you need to print.<\/p>\n

\n\n\n\n\n\n\n\n\n
Your Requirement<\/th>\nRecommended Method<\/th>\nWhy<\/th>\n<\/tr>\n<\/thead>\n
Download Yahoo emails to PST<\/td>\nUsing Outlook email client<\/td>\nPST file<\/td>\n<\/tr>\n
A few emails<\/td>\nGmail Print -> Save as PDF<\/td>\nNo additional software required<\/td>\n<\/tr>\n
Large number of emails or entire mailbox<\/td>\nGoogle Takeout + MBOX to PDF<\/td>\nUseful for creating a complete Gmail archive<\/td>\n<\/tr>\n
Need multiple or selective emails printing<\/td>\nAdvik Gmail backup tool<\/td>\nQuick and direct solution and filters for printing only required emails<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

If your goal is simply to print a handful of messages, Gmail’s own print function is sufficient. For a large number of emails, exporting them to PDF is much more convenient.<\/p>\n

Let’s understand these methods in more detail.<\/p>\n

Method 1. Use Gmail’s Built-in Print Option<\/h2>\n

If you only need to print a few emails, you do not need any additional program. Gmail already provides a print option for individual messages and conversations.<\/p>\n

To Download an Email Thread from Gmail<\/strong><\/p>\n

1. Log in to your Gmail account.<\/p>\n

2. Open the email that you want to print.<\/p>\n

3. Click on the three-dot icon and select Print.<\/p>\n

\"select<\/p>\n

4. Set up the required settings in the new window and click Print.<\/p>\n

\"print<\/p>\n

5. Choose the location to save the resulting email and click Save.<\/p>\n

\"click<\/p>\n

To Print Emails from Gmail Without Header<\/strong><\/p>\n

1. Open the required Gmail email to print<\/p>\n

2. Select the required content of the email.<\/p>\n

3. Right-click and choose Print.<\/p>\n

\"Select<\/p>\n

4. Check the print preview to confirm that only the selected content is included.<\/p>\n

5. Adjust settings such as destination, pages, paper size or layout and click Save.<\/p>\n

\"print<\/p>\n

6. Browse the destination location and click the Save button.<\/p>\n

This is how you can download all emails from Gmail as PDF<\/a> to print one by one but it is not suitable when you have many emails to print. It does not provide a native option to print multiple emails.<\/p>\n

Method 2. Use Google Takeout and Export to PDF<\/h2>\n

To print multiple Gmail emails at once, use Google Takeout to download Gmail emails in bulk<\/a> and then convert exported emails into PDF format.<\/p>\n

1. Visit https:\/\/takeout.google.com\/settings\/takeout<\/a> and sign in.<\/p>\n

2. First of all, Deselect All and select Mail option.<\/p>\n

\"select<\/p>\n

3. Choose Send a download link via email from Delivery Method.<\/p>\n

\"Choose<\/p>\n

4. Select the Frequency, File Types & size and click Create Export.<\/p>\n

\"click<\/p>\n

5. It will start downloading your emails. Once it is completed, you will receive an email with a download link.<\/p>\n

6. Click Download Archive and extract the .zip file to get .mbox file.<\/p>\n

\"Click<\/p>\n

The MBOX file is an email archive file, so it cannot be sent directly to a printer. You need to convert your emails into PDF first.<\/p>\n

You can use MBOX to PDF Converter<\/a> for this. After conversion, open the generated PDF files and print them.<\/p>\n

Limitations of This Approach<\/strong><\/p>\n

Google Takeout is useful when you want to print multiple Gmail emails at once but it involves multiple steps:<\/p>\n

Gmail -> Google Takeout -> ZIP -> MBOX -> PDF -> Print.<\/p>\n

It takes a lot of time to complete the exporting process.<\/p>\n

Method 3. Print a Gmail Label or Account as PDF with a Tool<\/h2>\n

If you want to print multiple Gmail emails at once without going through Google Takeout, a professional tool can simplify the process. The Advik Gmail Backup Tool<\/a><\/strong> is an effective way to accomplish this task without difficulty. It lets you select mailbox folders or labels and export all emails from Gmail<\/a> to PDF in one go. The tool also supports filters for selective email printing and it preserves email properties and attachments during the process.<\/p>\n

Download the software for free and give it a try.<\/p>\n

\"\"<\/a>\u00a0 \"\"<\/a><\/p>\n

How to Print Multiple Gmail Emails at Once With the Tool<\/h3>\n

1. Launch the tool on your Windows PC and enter your Gmail email address and App Password to sign in.<\/p>\n

\"Print<\/p>\n

2. Select the mailbox folders to print emails from.<\/p>\n

\"Select<\/p>\n

3. Choose PDF<\/strong> as the saving option from the list.<\/p>\n

\"Choose<\/p>\n

4. After that, choose a file name<\/b> for the resulting PDF file.<\/p>\n

\"choose<\/p>\n

5. Now, choose a location to save the resulting file.<\/p>\n

\"choose<\/p>\n

6. Finally, tap on the Backup<\/strong> button to start the printing process.<\/p>\n

\"click<\/p>\n

7. The software will start printing or saving emails from Gmail to local drive.<\/p>\n

\"Print<\/p>\n

Once the process is over, the software will redirect you to the target location where your Gnail messages are saved.<\/p>\n

Watch How to Print Emails from Gmail in Bulk<\/h3>\n