{"id":19781,"date":"2025-07-03T10:51:28","date_gmt":"2025-07-03T10:51:28","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=19781"},"modified":"2026-09-24T08:34:07","modified_gmt":"2026-09-24T08:34:07","slug":"how-to-download-office-365-emails-to-pc","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/","title":{"rendered":"How to Download Emails from Office 365 Server"},"content":{"rendered":"<p>If you use Microsoft 365 (Office 365) to manage your emails, you might need to download them for backup, compliance, or to keep a local copy on your computer. This guide will show you step by step how to download emails from Office 365 server safely, whether you want to download everything or just selected messages.<\/p>\n<p>Below, we\u2019ll walk through manual methods first and explain when you might need an automated tool to make the process easier.<\/p>\n<h2>How to Download Emails from Office 365 Server?<\/h2>\n<p>Microsoft provides a built-in export option. Here\u2019s how you can do it:<\/p>\n<p>Steps to Export Emails from Office 365 Manually:<\/p>\n<p><strong>Steps 1.<\/strong> Sign in to Outlook.com.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-30385\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/downloadoffice1-1.png\" alt=\"download office 365 emails\" width=\"512\" height=\"502\" \/><\/p>\n<p><strong>Steps 2.<\/strong> In the top-right corner, click <strong>Settings<\/strong> (gear icon).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-30386\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/downloadoffice2-1.png\" alt=\"download all emails from office 365 server\" width=\"1295\" height=\"486\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/downloadoffice2-1.png 1295w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/downloadoffice2-1-768x288.png 768w\" sizes=\"auto, (max-width: 1295px) 100vw, 1295px\" \/><\/p>\n<p><strong>Steps 3.<\/strong> Select <strong>General &gt; Privacy &amp; Data<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-41003\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2025\/04\/fedf8cf1-e50b-4137-b6db-c03f54095810-1.png\" alt=\"choose privacy and data\" width=\"520\" height=\"370\" \/><\/p>\n<p><strong>Steps 4. <\/strong>Find Export Mailbox, then click <strong>Export Mailbox<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-30387\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/downloadoffice3-1.png\" alt=\"download emails from outlook 365\" width=\"1174\" height=\"599\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/downloadoffice3-1.png 1174w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/downloadoffice3-1-768x392.png 768w\" sizes=\"auto, (max-width: 1174px) 100vw, 1174px\" \/><\/p>\n<p>Microsoft will begin preparing your email archive.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-30388\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/downlaodoffice.png\" alt=\"download all outlook 365 emails from server\" width=\"800\" height=\"388\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/downlaodoffice.png 800w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/downlaodoffice-768x372.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p><strong>Important:<\/strong> This can take up to 4 days.<\/p>\n<p>Once ready, you\u2019ll get an email with a download link to save the file to your computer.<\/p>\n<blockquote><p><strong>What Format Do You Get?<\/strong><\/p>\n<ul>\n<li>The exported file is usually a PST, which you can open in Outlook.<\/li>\n<li>You can\u2019t choose EML, PDF, or other formats.<\/li>\n<\/ul>\n<\/blockquote>\n<div class=\"red-border\">\n<h3>Limitations of Manual Export<\/h3>\n<ul>\n<li><strong>Takes time:<\/strong> Up to 4 days waiting period.<\/li>\n<li><strong>No filtering:<\/strong> You can\u2019t select specific folders or date ranges.<\/li>\n<li><strong>Limited format:<\/strong> Only PST is provided.<\/li>\n<li><strong>No automation:<\/strong> If you need frequent backups, this method is impractical.<\/li>\n<\/ul>\n<\/div>\n<h2>How to Save Office 365 Emails for Offline Use Automatically?<\/h2>\n<p>With <a href=\"https:\/\/www.adviksoft.com\/office365\/backup.html\"><strong>Advik Office 365 Backup Tool<\/strong><\/a>, everything is possible. The software will allow you to download all emails from Office 365 server in multiple formats. In addition, you can select single and multiple mailboxes to download at once. Not only that, you can apply email filters to save only specific emails as per your requirements. Thus, you can get rid of unwanted mail by downloading it too. It all depends on your requirements.<\/p>\n<p>Isn&#8217;t it amazing? Click below to download and try the software for FREE.<\/p>\n<p><a aria-label=\"Download Advik Office365 Backup\" href=\"https:\/\/www.adviksoft.com\/dl\/advik-office365-backup.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-14925\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2022\/12\/Download-Button-e1525685682329.png\" alt=\"\" width=\"213\" height=\"55\" \/><\/a>\u00a0 \u00a0 <a aria-label=\"Buy now\" href=\"https:\/\/www.adviksoft.com\/buy\/office365\/backup.html\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-620\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/05\/buy-now-button.png\" alt=\"\" width=\"190\" height=\"75\" \/><\/a><\/p>\n<h3>Steps to Download Emails from Office 365 Server<\/h3>\n<p>1. Run the software and enter Office 365 credentials to sign in.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-19814\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-1.png\" alt=\"Download Office 365 Emails to PC\" width=\"800\" height=\"582\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-1.png 800w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-1-768x559.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>2. Select email folders to download.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-19815\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-2.png\" alt=\"Download Office 365 Emails to PC\" width=\"800\" height=\"582\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-2.png 800w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-2-768x559.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>3. Select a file format in which you want to download emails.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-19816\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-3.png\" alt=\"Download Office 365 Emails to PC\" width=\"800\" height=\"582\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-3.png 800w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-3-768x559.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>4. Set a target location to save file and click Backup button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-19817\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-4.png\" alt=\"Download Office 365 Emails to PC\" width=\"800\" height=\"582\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-4.png 800w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office365-backup-4-768x559.png 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>The program will start downloading emails immediately from your Office 365 account in bulk. It will preserve the mailbox folder hierarchy and email attributes, too.<\/p>\n<p>Once it gets done, you will receive a successful message with a complete log report.<\/p>\n<h3>Watch How to Save All Emails from Office 365 Server<\/h3>\n<div class=\"video-container\"><iframe width=\"560\" height=\"315\" loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/Xd2ytMRJvn0\" class=\"\" title=\"YouTube video player\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\"><\/span><\/iframe><\/div>\n<div class=\"red-border\">\n<h3>Advanced Features of this Software<\/h3>\n<ul>\n<li><strong>Download Emails with Attachments:<\/strong> Easily download Office 365 emails to your local system, including all types of attachments like text files, documents, images, ZIP files, and more.<\/li>\n<li><strong>Preserve Email Details:<\/strong> The software ensures all email metadata (like CC, BCC, sender\/receiver addresses, dates, and subject) remains intact. No changes are made to the email headers during the download.<\/li>\n<li><strong>Save Entire Mailbox Folders:<\/strong> You can download complete Office 365 mailbox folders such as Inbox, Drafts, Sent Items, Deleted Items, and others, while maintaining the original folder structure.<\/li>\n<li><strong>Bulk Download from Multiple Accounts:<\/strong> Use the &#8220;Batch Mode&#8221; feature to download emails from multiple Office 365 accounts at once. Simply upload login details directly or through a CSV file.<\/li>\n<li><strong>30+ Saving Options:<\/strong> You can also <a href=\"https:\/\/www.adviksoft.com\/blog\/export-pst-from-office-365\/\">export Office 365 mailbox to PST<\/a>, MBOX, PDF, EML, MSG, HTML, Gmail, Office 365, Yahoo Mail, IMAP, and more, based on your preference.<\/li>\n<\/ul>\n<\/div>\n<h3>Frequently Asked Questions (FAQs)<\/h3>\n<p><strong>Q1. How long does the manual export take?<\/strong><\/p>\n<p><strong>Ans.<\/strong> It can take up to 4 days to prepare your download link.<\/p>\n<p><strong>Q2. Can I download emails in PDF format?<\/strong><\/p>\n<p><strong>Ans.<\/strong> Not manually. For PDF exports, you need a third-party tool.<\/p>\n<p><strong>Q3. Is it safe to use backup software?<\/strong><\/p>\n<p><strong>Ans.<\/strong> Yes, if you use trusted tools that don\u2019t store your data on external servers.<\/p>\n<p><strong>Q4. Can I download emails selectively by date or folder?<\/strong><\/p>\n<p><strong>Ans.<\/strong> No, manual export downloads everything. To filter, you\u2019ll need a dedicated backup solution.<\/p>\n<h3>Conclusion<\/h3>\n<p>You now have two clear options to download emails from Office 365 server:<\/p>\n<ul>\n<li><strong>Use the built-in export<\/strong> if you don\u2019t mind waiting and only need everything in PST format.<\/li>\n<li><strong>Consider an automated too<\/strong>l if you need faster, flexible, and customizable downloads.<\/li>\n<\/ul>\n<p>Choose the method that best fits your needs, and always keep a backup to stay safe.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you use Microsoft 365 (Office 365) to manage your emails, you might need to download them for backup, compliance, or to keep a local copy on your computer. This guide will show you step by step how to download emails from Office 365 server safely, whether you want to download everything or just selected [&hellip;]<\/p>\n","protected":false},"author":13,"featured_media":19827,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24],"tags":[],"class_list":["post-19781","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Download Emails from Office 365 Server (Complete Guide)<\/title>\n<meta name=\"description\" content=\"Let&#039;s find out and learn how to download emails from Office 365 server. This tutorial explains two ways to download all emails from Office 365 for Offline use.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Download Emails from Office 365 Server (Complete Guide)\" \/>\n<meta property=\"og:description\" content=\"Let&#039;s find out and learn how to download emails from Office 365 server. This tutorial explains two ways to download all emails from Office 365 for Offline use.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/\" \/>\n<meta property=\"og:site_name\" content=\"Advik Software Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/AdvikSoftware\/\" \/>\n<meta property=\"article:published_time\" content=\"2025-07-03T10:51:28+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-09-24T08:34:07+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office-365-to-PC.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1280\" \/>\n\t<meta property=\"og:image:height\" content=\"720\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Lalita Yadav\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Lalita Yadav\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/\"},\"author\":{\"name\":\"Lalita Yadav\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#\\\/schema\\\/person\\\/a5b720bba4557c5a4219ed04ad8fde35\"},\"headline\":\"How to Download Emails from Office 365 Server\",\"datePublished\":\"2025-07-03T10:51:28+00:00\",\"dateModified\":\"2026-09-24T08:34:07+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/\"},\"wordCount\":717,\"publisher\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/wp-content\\\/uploads\\\/2023\\\/07\\\/office-365-to-PC.png\",\"articleSection\":[\"Data Backup\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/\",\"url\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/\",\"name\":\"How to Download Emails from Office 365 Server (Complete Guide)\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/wp-content\\\/uploads\\\/2023\\\/07\\\/office-365-to-PC.png\",\"datePublished\":\"2025-07-03T10:51:28+00:00\",\"dateModified\":\"2026-09-24T08:34:07+00:00\",\"description\":\"Let's find out and learn how to download emails from Office 365 server. This tutorial explains two ways to download all emails from Office 365 for Offline use.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/#primaryimage\",\"url\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/wp-content\\\/uploads\\\/2023\\\/07\\\/office-365-to-PC.png\",\"contentUrl\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/wp-content\\\/uploads\\\/2023\\\/07\\\/office-365-to-PC.png\",\"width\":1280,\"height\":720,\"caption\":\"office 365 to PC\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/how-to-download-office-365-emails-to-pc\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Data Backup\",\"item\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/category\\\/data-backup\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"How to Download Emails from Office 365 Server\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#website\",\"url\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/\",\"name\":\"Advik Software\",\"description\":\"\",\"publisher\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#organization\"},\"alternateName\":\"AdvikSoft\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#organization\",\"name\":\"Advik Software\",\"alternateName\":\"AdvikSoft\",\"url\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/wp-content\\\/uploads\\\/2026\\\/04\\\/advik-square.png\",\"contentUrl\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/wp-content\\\/uploads\\\/2026\\\/04\\\/advik-square.png\",\"width\":696,\"height\":696,\"caption\":\"Advik Software\"},\"image\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#\\\/schema\\\/logo\\\/image\\\/\"},\"sameAs\":[\"https:\\\/\\\/www.facebook.com\\\/AdvikSoftware\\\/\",\"https:\\\/\\\/www.youtube.com\\\/channel\\\/UCjLko7V5gEO_NTUJt_ub7Lw\"]},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#\\\/schema\\\/person\\\/a5b720bba4557c5a4219ed04ad8fde35\",\"name\":\"Lalita Yadav\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/wp-content\\\/uploads\\\/cropped-1790232552973-96x96.jpeg\",\"url\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/wp-content\\\/uploads\\\/cropped-1790232552973-96x96.jpeg\",\"contentUrl\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/wp-content\\\/uploads\\\/cropped-1790232552973-96x96.jpeg\",\"caption\":\"Lalita Yadav\"},\"description\":\"Lalita Yadav is a Senior Content Writer at Advik Software, where she has been writing since 2022. She creates easy-to-follow guides on email migration, data backup, and file conversion for both everyday users and IT professionals. She holds a Master's in English Literature from Lady Shri Ram College for Women, Delhi University.\",\"sameAs\":[\"https:\\\/\\\/www.linkedin.com\\\/in\\\/lalitayadav08\\\/\"],\"url\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/author\\\/lalita\\\/\",\"jobTitle\":\"Senior Content Writer\",\"worksFor\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/blog\\\/#organization\"}}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How to Download Emails from Office 365 Server (Complete Guide)","description":"Let's find out and learn how to download emails from Office 365 server. This tutorial explains two ways to download all emails from Office 365 for Offline use.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/","og_locale":"en_US","og_type":"article","og_title":"How to Download Emails from Office 365 Server (Complete Guide)","og_description":"Let's find out and learn how to download emails from Office 365 server. This tutorial explains two ways to download all emails from Office 365 for Offline use.","og_url":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/","og_site_name":"Advik Software Blog","article_publisher":"https:\/\/www.facebook.com\/AdvikSoftware\/","article_published_time":"2025-07-03T10:51:28+00:00","article_modified_time":"2026-09-24T08:34:07+00:00","og_image":[{"width":1280,"height":720,"url":"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office-365-to-PC.png","type":"image\/png"}],"author":"Lalita Yadav","twitter_card":"summary_large_image","twitter_misc":{"Written by":"Lalita Yadav","Est. reading time":"6 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/#article","isPartOf":{"@id":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/"},"author":{"name":"Lalita Yadav","@id":"https:\/\/www.adviksoft.com\/blog\/#\/schema\/person\/a5b720bba4557c5a4219ed04ad8fde35"},"headline":"How to Download Emails from Office 365 Server","datePublished":"2025-07-03T10:51:28+00:00","dateModified":"2026-09-24T08:34:07+00:00","mainEntityOfPage":{"@id":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/"},"wordCount":717,"publisher":{"@id":"https:\/\/www.adviksoft.com\/blog\/#organization"},"image":{"@id":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/#primaryimage"},"thumbnailUrl":"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office-365-to-PC.png","articleSection":["Data Backup"],"inLanguage":"en-US"},{"@type":"WebPage","@id":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/","url":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/","name":"How to Download Emails from Office 365 Server (Complete Guide)","isPartOf":{"@id":"https:\/\/www.adviksoft.com\/blog\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/#primaryimage"},"image":{"@id":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/#primaryimage"},"thumbnailUrl":"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office-365-to-PC.png","datePublished":"2025-07-03T10:51:28+00:00","dateModified":"2026-09-24T08:34:07+00:00","description":"Let's find out and learn how to download emails from Office 365 server. This tutorial explains two ways to download all emails from Office 365 for Offline use.","breadcrumb":{"@id":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/#primaryimage","url":"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office-365-to-PC.png","contentUrl":"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/07\/office-365-to-PC.png","width":1280,"height":720,"caption":"office 365 to PC"},{"@type":"BreadcrumbList","@id":"https:\/\/www.adviksoft.com\/blog\/how-to-download-office-365-emails-to-pc\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.adviksoft.com\/blog\/"},{"@type":"ListItem","position":2,"name":"Data Backup","item":"https:\/\/www.adviksoft.com\/blog\/category\/data-backup\/"},{"@type":"ListItem","position":3,"name":"How to Download Emails from Office 365 Server"}]},{"@type":"WebSite","@id":"https:\/\/www.adviksoft.com\/blog\/#website","url":"https:\/\/www.adviksoft.com\/blog\/","name":"Advik Software","description":"","publisher":{"@id":"https:\/\/www.adviksoft.com\/blog\/#organization"},"alternateName":"AdvikSoft","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.adviksoft.com\/blog\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/www.adviksoft.com\/blog\/#organization","name":"Advik Software","alternateName":"AdvikSoft","url":"https:\/\/www.adviksoft.com\/blog\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.adviksoft.com\/blog\/#\/schema\/logo\/image\/","url":"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2026\/04\/advik-square.png","contentUrl":"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2026\/04\/advik-square.png","width":696,"height":696,"caption":"Advik Software"},"image":{"@id":"https:\/\/www.adviksoft.com\/blog\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/AdvikSoftware\/","https:\/\/www.youtube.com\/channel\/UCjLko7V5gEO_NTUJt_ub7Lw"]},{"@type":"Person","@id":"https:\/\/www.adviksoft.com\/blog\/#\/schema\/person\/a5b720bba4557c5a4219ed04ad8fde35","name":"Lalita Yadav","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/cropped-1790232552973-96x96.jpeg","url":"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/cropped-1790232552973-96x96.jpeg","contentUrl":"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/cropped-1790232552973-96x96.jpeg","caption":"Lalita Yadav"},"description":"Lalita Yadav is a Senior Content Writer at Advik Software, where she has been writing since 2022. She creates easy-to-follow guides on email migration, data backup, and file conversion for both everyday users and IT professionals. She holds a Master's in English Literature from Lady Shri Ram College for Women, Delhi University.","sameAs":["https:\/\/www.linkedin.com\/in\/lalitayadav08\/"],"url":"https:\/\/www.adviksoft.com\/blog\/author\/lalita\/","jobTitle":"Senior Content Writer","worksFor":{"@id":"https:\/\/www.adviksoft.com\/blog\/blog\/#organization"}}]}},"_links":{"self":[{"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/posts\/19781","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/users\/13"}],"replies":[{"embeddable":true,"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/comments?post=19781"}],"version-history":[{"count":19,"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/posts\/19781\/revisions"}],"predecessor-version":[{"id":41009,"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/posts\/19781\/revisions\/41009"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/media\/19827"}],"wp:attachment":[{"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/media?parent=19781"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/categories?post=19781"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.adviksoft.com\/blog\/wp-json\/wp\/v2\/tags?post=19781"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}