{"id":24986,"date":"2025-09-25T12:56:49","date_gmt":"2025-09-25T12:56:49","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=24986"},"modified":"2025-10-08T05:36:39","modified_gmt":"2025-10-08T05:36:39","slug":"export-outlook-emails-to-text-files","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/export-outlook-emails-to-text-files\/","title":{"rendered":"How to Convert Outlook Email to Text Files in Bulk?"},"content":{"rendered":"<p><strong>Summary:<\/strong> In this article, we&#8217;ll cover how to convert Outlook email to Text files safely and efficiently. We&#8217;ll explore different ways to export Outlook emails to Text, including manual and automated solutions, with a proper step-by-step guide. You just need to stick till the end of this blog so that you do not face any trouble during the Outlook to TXT conversion.<\/p>\n<p>Outlook is the most widely used email client all over the world. Most of the users rely on Microsoft Outlook for better email management. It provides various advanced features to its users.<\/p>\n<p>On the other hand, text is the simplest and most reliable file format for saving data. It contains only text without any special formatting. It can be easily opened in any text editor like Notepad, Notepad++, MS Word, WordPad, etc.<\/p>\n<div class=\"red-border\">\n<h2>Why Convert Outlook to Text Files?<\/h2>\n<p>Here are some common reasons why users want to save Outlook emails as text format.<\/p>\n<ul>\n<li>To archive important emails in a lightweight format<\/li>\n<li>For legal or compliance documentation<\/li>\n<li>Read emails Outside Outlook<\/li>\n<li>To share email content without formatting issues<\/li>\n<li>For data extraction or analysis<\/li>\n<\/ul>\n<\/div>\n<p>Hence, there are a lot of benefits of exporting Outlook emails to Text files. So now we will provide two simple methods for this conversion.<\/p>\n<p>Let&#8217;s start the process without any further delay.<\/p>\n<h2>How to Export Outlook Emails to Text Files? (One-by-One)<\/h2>\n<p>Microsoft Outlook provides an option to save emails in text format. Follow the below-given steps to convert Outlook email to text files.<\/p>\n<p><strong>Step 1.<\/strong> Open the Outlook application on your system.<\/p>\n<p><strong>Step 2.<\/strong> Select the email that you want to export.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-25034\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/outlook-to-html-1-1-768x465-1-1.png\" alt=\"export outlook emails to text\" width=\"700\" height=\"424\" \/><\/p>\n<p><strong>Step 3.<\/strong> Now, go to the File tab and click on the Save As option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-25032\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/outlook-to-html-2-1.png\" alt=\"choose save as\" width=\"700\" height=\"523\" \/><\/p>\n<p><strong>Step 4.<\/strong> Then, select the destination location to save the resultant file.<\/p>\n<p><strong>Step 5.<\/strong> Choose Text Only from the Save As Type option.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-25031\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/doc-export-single-email-1.png\" alt=\"choose text only\" width=\"700\" height=\"476\" \/><\/p>\n<p><strong>Step 6.<\/strong> Click on the Save button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-25035\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/outlook-to-html-4-1-768x482-1.png\" alt=\"convert outlook email to text\" width=\"701\" height=\"440\" \/><\/p>\n<p>Done!! You can manually export Outlook email to text format.<\/p>\n<p><strong>Limitations:<\/strong> You can save one Outlook email in a single file using this method. So, it is a time-consuming process.<\/p>\n<h2>How to Convert Outlook Email to Text in Batch?<\/h2>\n<p><strong>Advik <a href=\"https:\/\/www.adviksoft.com\/ost\/converter.html\">Outlook OST\u00a0Converter<\/a><\/strong> is a reliable solution to export multiple Outlook emails at once. This tool can easily fetch mailbox data from configured Outlook profiles to save it in plain text file format.\u00a0 You can choose selective or complete Outlook mailbox folders. Also, while exporting Outlook emails to text files, the tool maintains the complete folder hierarchy of the Outlook mailbox.<\/p>\n<p>Download the software and try it for free.<\/p>\n<p><a href=\"https:\/\/www.adviksoft.com\/dl\/advik-outlook-ost-converter.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-25013\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/Download-Button-e1525685682329-8.png\" alt=\"\" width=\"213\" height=\"55\" \/><\/a>\u00a0 \u00a0 \u00a0 <a href=\"https:\/\/www.adviksoft.com\/buy\/ost\/converter.html\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-25012\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/buy-now-button-6.png\" alt=\"\" width=\"190\" height=\"75\" \/><\/a><\/p>\n<h3>Steps to Save Outlook Messages as Text\u00a0Files<\/h3>\n<ol>\n<li>Run this automated tool on your system.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-25036\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/Screenshot-177-1.png\" alt=\"launch tool on your system\" width=\"700\" height=\"585\" \/><\/li>\n<li>Select Outlook profile and click Next.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-25038\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/ostpdf1-1.png\" alt=\"export outlook messages to text\" width=\"699\" height=\"586\" \/><\/li>\n<li>Select Outlook email folders and click on Next.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-25037\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/Screenshot-178-1.png\" alt=\"choose email folder\" width=\"699\" height=\"584\" \/><\/li>\n<li>Choose TXT as saving option from the list.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-25039\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/extract-text-from-Outlook-3.png\" alt=\"select Txt\" width=\"699\" height=\"587\" \/><\/li>\n<li>Click on Browse to choose the Destination location.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-25041\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/Screenshot-180-1.png\" alt=\"browse target location\" width=\"702\" height=\"588\" \/><\/li>\n<li>Click on Next button to start the exporting process.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-25042\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/Screenshot-179-1.png\" alt=\"click on next\" width=\"700\" height=\"589\" \/><\/li>\n<\/ol>\n<p>The software will start converting Outlook emails to text files automatically.<\/p>\n<p>Once finished you can easily <a href=\"https:\/\/www.adviksoft.com\/blog\/extract-text-from-outlook-email-body\/\">extract text from Outlook email body<\/a> in a few simple clicks.<\/p>\n<p>In addition, the software is loaded with dozens of amazing features.<\/p>\n<ul>\n<li>Convert multiple Outlook emails to Text files at once.<\/li>\n<li><a href=\"https:\/\/www.adviksoft.com\/blog\/how-to-export-mbox-from-outlook-application-with-attachments\/\">Export Outlook emails to MBOX<\/a>, EML, PDF, MSG, etc.<\/li>\n<li>Preserves data integrity and gives accurate results.<\/li>\n<li>Various advanced filters for selective conversion.<\/li>\n<li><a href=\"https:\/\/www.adviksoft.com\/blog\/move-folders-from-outlook-to-gmail\/\">Move Outlook folder to Gmail<\/a>, Office 365, Yahoo, etc.<\/li>\n<li>Simple graphical user interface for all types of users.<\/li>\n<li>24\/7 customer support to assist with user queries.<\/li>\n<\/ul>\n<h3>Final Words<\/h3>\n<p>In this post, we have discussed how to export Outlook emails to Text files. Here, we have explained both manual and automated solutions to save Outlook emails as text files. You can use any method that is most suitable for you. With the manual approach, you can convert one email at a time. However, with the above suggested tool, you can convert Outlook email to text files in bulk.<\/p>\n<div class=\"black-border\">\n<h3>FAQs<\/h3>\n<p><strong>Q 1. How to save Outlook messages to Text files in batch?<\/strong><\/p>\n<p><strong>Ans.<\/strong> Using a professional tool, you can export multiple Outlook emails to Text files at once.<\/p>\n<p><strong>Q 2. Is it possible to export selected emails from Outlook to Text files with this tool?<\/strong><\/p>\n<p><strong>Ans. Yes,<\/strong> the software offers various advanced email filter options that enable you to choose specific emails or folders for conversion.<\/p>\n<p><strong>Q 3. Will my email folders be kept intact during the process?<\/strong><\/p>\n<p><strong>Ans.<\/strong> The software gives a guarantee to retain the email folders in their original format even after the process.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Summary: In this article, we&#8217;ll cover how to convert Outlook email to Text files safely and efficiently. We&#8217;ll explore different ways to export Outlook emails to Text, including manual and automated solutions, with a proper step-by-step guide. You just need to stick till the end of this blog so that you do not face any [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24,2],"tags":[],"class_list":["post-24986","post","type-post","status-publish","format-standard","hentry","category-data-backup","category-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Convert Outlook Email to Text Files? [2 Easy Ways]<\/title>\n<meta name=\"description\" content=\"Learn how to convert Outlook email to text files with two simple approaches. Here, you will get step-by-step instructions to export emails from Outlook to text files\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.adviksoft.com\/blog\/export-outlook-emails-to-text-files\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Convert Outlook Email to Text Files? [2 Easy Ways]\" \/>\n<meta property=\"og:description\" content=\"Learn how to convert Outlook email to text files with two simple approaches. Here, you will get step-by-step instructions to export emails from Outlook to text files\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.adviksoft.com\/blog\/export-outlook-emails-to-text-files\/\" \/>\n<meta property=\"og:site_name\" content=\"Advik Software Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/AdvikSoftware\/\" \/>\n<meta property=\"article:published_time\" content=\"2025-09-25T12:56:49+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-10-08T05:36:39+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2024\/01\/Export-Outlook-Emails-to-Text-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1280\" \/>\n\t<meta property=\"og:image:height\" content=\"720\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Jackson Strong\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jackson Strong\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/export-outlook-emails-to-text-files\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/export-outlook-emails-to-text-files\\\/\"},\"author\":{\"name\":\"Jackson Strong\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#\\\/schema\\\/person\\\/2eb0db45ed6f2abfeb3d2f1f5692d45d\"},\"headline\":\"How to Convert Outlook Email to Text Files in Bulk?\",\"datePublished\":\"2025-09-25T12:56:49+00:00\",\"dateModified\":\"2025-10-08T05:36:39+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/export-outlook-emails-to-text-files\\\/\"},\"wordCount\":741,\"publisher\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/export-outlook-emails-to-text-files\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/wp-content\\\/uploads\\\/2024\\\/01\\\/outlook-to-html-1-1-768x465-1-1.png\",\"articleSection\":[\"Data Backup\",\"Outlook\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/export-outlook-emails-to-text-files\\\/\",\"url\":\"https:\\\/\\\/www.adviksoft.com\\\/blog\\\/export-outlook-emails-to-text-files\\\/\",\"name\":\"How to Convert Outlook Email to Text Files? 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