{"id":454,"date":"2026-04-08T10:58:35","date_gmt":"2026-04-08T10:58:35","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=454"},"modified":"2026-04-16T10:30:42","modified_gmt":"2026-04-16T10:30:42","slug":"gmail-to-pst","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/gmail-to-pst\/","title":{"rendered":"How to Convert Gmail Emails to PST File Locally?"},"content":{"rendered":"<p>In today&#8217;s digital world, complete security cannot be guaranteed, and important information can be lost at any time. Access to email accounts can be blocked if they are compromised by hackers. There are several cases in the past where millions of email accounts and passwords were leaked online. So to avoid such losses, your email data must always be backed up or stored safely on a local drive to prevent future loss.<\/p>\n<p>PST is one of the finest file formats in which users can store email data. This file type is basically used in MS Outlook. Continue with this technical tutorial to know how to back up Gmail emails into .pst file format.<\/p>\n<div class=\"toc\">\n<h3>Table of Contents<\/h3>\n<ul>\n<li><a href=\"#one\">1. Why Choose PST File Type?<\/a><\/li>\n<li><a href=\"#two\">2. Using MS Outlook?<\/a>\n<ul>\n<li><a href=\"#three\">2.1 How to Backup Gmail Using With Outlook?<\/a><\/li>\n<li><a href=\"#six\">2.2 Export Mailboxes into 30+ File Types?<\/a>\n<ul>\n<li><a href=\"#seven\">2.2.1 Software Tutorial<\/a><\/li>\n<li><a href=\"#eight\">2.2.2 Watch Video Tutorial<\/a><\/li>\n<li><a href=\"#nine\">2.2.3 Why Choose Advik Software<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#ten\">3. Conclusion<\/a><\/li>\n<li><a href=\"#eleven\">4. FAQs<\/a><\/li>\n<\/ul>\n<\/div>\n<div id=\"one\">\n<h2>Why Choose PST File Format?<\/h2>\n<p>There are several benefits of saving Gmail mailbox data in PST file, such as-<\/p>\n<ul>\n<li>Exporting emails to PST file makes it easy to access your data in Outlook.<\/li>\n<li>Users can access PST file data offline without any internet connection.<\/li>\n<li>In PST file, you can organize large volumes of your mailbox data securely.<\/li>\n<li>Having a PST backup ensures that you can recover your emails if something goes wrong with your Gmail account.<\/li>\n<li>Exporting to PST can free up space in your Gmail account that will help you manage storage limits.<\/li>\n<li>PST file comes with password protection that provides an additional layer of security.<\/li>\n<\/ul>\n<\/div>\n<div class=\"red-border\" style=\"text-align: center;\">\n<h4>Recommended Solution<\/h4>\n<p>Get <strong>Advik<a href=\"https:\/\/www.adviksoft.com\/gmail\/backup.html\"> Gmail Backup Tool<\/a><\/strong> to download Gmail messages into PST file in an effortless manner. The software is able to export emails from multiple Gmail accounts in a single go without any restrictions. Let us know if you have any issues related to the tool and this conversion. Our team is here for you 24*7.<\/p>\n<p><a href=\"https:\/\/www.adviksoft.com\/dl\/advik-gmail-backup.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2793\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2019\/09\/gmail-to-pst-1.png\" alt=\"how to export gmail to pst\" width=\"700\" height=\"173\" \/><\/a><\/p>\n<\/div>\n<div id=\"two\">\n<h2>Method 1. Using Microsoft Outlook<\/h2>\n<p>Users can go with the two solutions, manual and professional, to download Gmail mailbox data to PST file. The following section will give you a detailed procedure on both methods.<\/p>\n<p>First, we will explore the manual method and then an alternative solution to accomplish this task rapidly.<\/p>\n<div id=\"three\">\n<p>With the Outlook application you can export Gmail to PST format. In this method, first yyou need to configure Gmail with Outlook and then export emails. Hence, this solution works in two phases.<\/p>\n<div id=\"four\">\n<h4>Phase 1. Add Gmail Account in Outlook<\/h4>\n<p>1. Launch the Outlook application on your Windows PC.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-455\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/10\/Gmail-to-PST-1.jpg\" alt=\"Launch Outlook Application\" width=\"440\" height=\"249\" \/><\/p>\n<p>2. Click on File tab in Outlook.<\/p>\n<p>3. Select Add Account to configure your Gmail account in Outlook.<\/p>\n<p>4. Enter your Gmail email address and click Connect.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-456\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/10\/Gmail-to-PST-2-e1538562530318.jpg\" alt=\"Add Gamil account in Outlook\" width=\"438\" height=\"500\" \/><\/p>\n<p>5. A new window will pop up where enter your Gmail password.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-46338\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2026\/04\/Enter-the-password.webp\" alt=\"enter your Gmail password\" width=\"423\" height=\"558\" \/><\/p>\n<p>6. Review the message that shows up and click Done.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-46337\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2026\/04\/Allow-Outlook.webp\" alt=\"click Done\" width=\"439\" height=\"524\" \/><\/p>\n<p>7. Restart Outlook and look for your Gmail mailbox folders in the folder list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-46334\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2026\/04\/Two-emails-gmail-outlook.webp\" alt=\"export Gmail to pst\" width=\"222\" height=\"472\" \/><\/p>\n<\/div>\n<div id=\"five\">\n<h4>Phase 2. Download Gmail Emails into Outlook PST<\/h4>\n<p>1. After successful configuration, click File Menu &gt; Open &amp; Export.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-457\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/10\/Gmail-to-PST-3.jpg\" alt=\"gmail export to pst\" width=\"680\" height=\"449\" \/><\/p>\n<p>2. Select Import\/Export Option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-458\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/10\/Gmail-to-PST-4.jpg\" alt=\"how to export gmail to pst\" width=\"631\" height=\"515\" \/><\/p>\n<p>3. Select \u201cExport to a file\u201d and then click the Next button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-459\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/10\/Gmail-to-PST-5.jpg\" alt=\"Export Outlook Emails\" width=\"435\" height=\"336\" \/><\/p>\n<p>4. Select \u201cOutlook Data File (.pst)\u201d again and hit the Next button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-460\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/10\/Gmail-to-PST-6.jpg\" alt=\"gmail to pst\" width=\"437\" height=\"339\" \/><\/p>\n<p>5. Select the Gmail mailbox folders and click Next button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-461\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/10\/Gmail-to-PST-7.jpg\" alt=\"convert gmail to pst\" width=\"438\" height=\"331\" \/><\/p>\n<p>6. Select the Output path and click on Finish.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-462\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/10\/Gmail-to-PST-8.jpg\" alt=\"gmail export to pst\" width=\"435\" height=\"326\" \/><\/p>\n<p>Finished! In this way, Gmail export to PST manually. However, this is a lengthy process, and Outlok must be installed on your system.<\/p>\n<\/div>\n<\/div>\n<div id=\"six\">\n<h2>Method 2. Export Gmail Emails into 30+ Formats<\/h2>\n<p><strong>Advik Gmail Backup Software<\/strong> can easily convert Gmail folder(s) to PST in just a few simple clicks. It will export emails and its folders to PST file with the same folder hierarchy. The software preserves email headers, signatures, hyperlinks, attachments, and other information as well during email conversion. The tool also offers an &#8220;Advanced Email Filter&#8221; option to export only specific emails.<\/p>\n<p>Download the software and install it in your Windows machine. After that, follow the instructions for the rest solution.<\/p>\n<p><a href=\"https:\/\/www.adviksoft.com\/dl\/advik-gmail-backup.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-181\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/05\/Download-Button-e1525685682329.png\" alt=\"\" width=\"213\" height=\"55\" \/><\/a>\u00a0 \u00a0 <a href=\"https:\/\/www.adviksoft.com\/buy\/gmail\/backup.html\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-21036\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2023\/10\/buy-now-button.png\" alt=\"\" width=\"190\" height=\"75\" \/><\/a><\/p>\n<h3>The software tutorial is shown below<\/h3>\n<div id=\"seven\">\n<p><strong>Step 1.<\/strong> Launch the software and sign in with Gmail credentials.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7424\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst1-1.png\" alt=\"gmail export to pst\" width=\"812\" height=\"592\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst1-1.png 1011w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst1-1-768x559.png 768w\" sizes=\"auto, (max-width: 812px) 100vw, 812px\" \/><\/p>\n<p><strong>Step 2.<\/strong> Select mailbox folders to convert into .pst file format.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7423\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst2.png\" alt=\"gmail to pst\" width=\"817\" height=\"595\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst2.png 1011w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst2-768x559.png 768w\" sizes=\"auto, (max-width: 817px) 100vw, 817px\" \/><\/p>\n<p><strong>Step 3.<\/strong> Choose<strong> PST<\/strong> from the saving option list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7422\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst3.png\" alt=\"create pst file from gmail\" width=\"808\" height=\"589\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst3.png 1011w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst3-768x559.png 768w\" sizes=\"auto, (max-width: 808px) 100vw, 808px\" \/><\/p>\n<p><strong>Step 4.<\/strong> Click Filter Options to apply email filters (Optional).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7420\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst5-1.png\" alt=\"gmail to pst converter\" width=\"808\" height=\"589\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst5-1.png 1011w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst5-1-768x559.png 768w\" sizes=\"auto, (max-width: 808px) 100vw, 808px\" \/><\/p>\n<p><strong>Step 5.<\/strong> Click <strong>Change<\/strong> to set a target location to save the PST file.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7425\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst4-1.png\" alt=\"convert gmail to pst\" width=\"810\" height=\"587\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst4-1.png 1008w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst4-1-768x556.png 768w\" sizes=\"auto, (max-width: 810px) 100vw, 810px\" \/><\/p>\n<p><strong>Step 6.<\/strong> Now click the <strong>Backup<\/strong> button to start the email export process.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-7419\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst6.png\" alt=\"export gmail to pst\" width=\"806\" height=\"587\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst6.png 1011w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2021\/08\/gmail-to-pst6-768x559.png 768w\" sizes=\"auto, (max-width: 806px) 100vw, 806px\" \/><\/p>\n<p>The software will start exporting emails from Gmail to PST automatically. Once the process is finished, the software will display a successful pop-up notification with a log report.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-4850\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2019\/09\/gmail-to-pst-converter.png\" alt=\"gmail export to pst\" width=\"559\" height=\"455\" \/><\/p>\n<\/div>\n<div id=\"eight\">\n<h4>Watch Video Tutorial<\/h4>\n<div class=\"video-container\"><iframe class=\"loading-lazy\" title=\"YouTube video player\" src=\"https:\/\/www.adviksoft.com\/img4\/play.png\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" data-src=\"https:\/\/www.youtube.com\/embed\/5e491qae-Co\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/div>\n<p>Both the above methods are workable and are recommended for exporting Gmail to PST file. However, if people want to save data more precisely by opting out of some unwanted emails, an automated solution is suggested. MS Outlook doesn&#8217;t provide an email filter option. Below are a few additional benefits you will get from the software.<\/p>\n<\/div>\n<div id=\"nine\">\n<div class=\"red-border\">\n<h4>Why Choose Advik Gmail Backup Solution?<\/h4>\n<p>The automated method makes exporting Gmail emails as a PST much easier and more efficient.<\/p>\n<p>Here\u2019s why it\u2019s the best choice:<\/p>\n<ul>\n<li><strong>Supports 30+ Export Formats:<\/strong> Unlike Outlook, which only saves emails in PST and CSV, this tool lets you <a href=\"https:\/\/www.adviksoft.com\/gmail\/pdf.html\">export Gmail emails to PDF<\/a>, EML, MSG, HTML, and more.<\/li>\n<li><strong>Select Folders Before Exporting:<\/strong> It offers to choose specific folders to save time, while Outlook does not allow this flexibility.<\/li>\n<li><strong>Batch Export Gmail Emails:<\/strong> It easily <strong>create PST file from multiple Gmail accounts<\/strong> in one attempt, whereas Outlook requires manual setup for each account, making it time-consuming.<\/li>\n<li><strong>Apply Email Filters:<\/strong> You can select specific emails for export and skip unwanted ones. Outlook 2019, 2016, 2013, and 2007 do not offer this option.<\/li>\n<li><strong>Preserve Folder Structure:<\/strong> The software keeps the original structure of mailbox folders while Gmail export emails to PST file.<\/li>\n<li><strong>Extract Email Addresses:<\/strong> Also, you can save email addresses from Gmail and export them to an Excel file.<\/li>\n<li><strong>Download All Attachments:<\/strong> Offers to extract and <a href=\"https:\/\/www.adviksoft.com\/blog\/extract-attachments-from-gmail\/\">save all attachments from Gmail emails<\/a> in a single step.<\/li>\n<li><strong>Lifetime Free Technical Support:<\/strong> You will also get continuous support and future updates at no extra cost.<\/li>\n<li><strong>Backup Gmail Emails to Mobile:<\/strong> Supports downloading Gmail emails in mobile-supported file format. So that anyone can easily access them on iPhone or Android devices.<\/li>\n<li><strong>Transfer Gmail Emails to Other:<\/strong> Allows to <a href=\"https:\/\/www.adviksoft.com\/blog\/gmail-to-thunderbird\/\">migrate Gmail emails to Thunderbird<\/a>, Zimbra, Office 365, Yahoo Mail, Windows Live Mail, Lotus Notes, Zoho Mail and more.<\/li>\n<li><strong>Compatible with Windows OS:<\/strong> It works smoothly on Windows 11, 10, 8, and earlier versions.<\/li>\n<li><strong>Simple and User-Friendly Interface:<\/strong> It is designed for both technical and non-technical users to perform the process easily.<\/li>\n<\/ul>\n<p>Would you like to test the automated solution before purchasing?<\/p>\n<p>Download the Free Trial Now!<\/p>\n<p><a href=\"https:\/\/www.adviksoft.com\/dl\/advik-gmail-backup.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-181\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/05\/Download-Button-e1525685682329.png\" alt=\"\" width=\"213\" height=\"55\" \/><\/a><\/p>\n<\/div>\n<\/div>\n<div id=\"ten\">\n<h4>Concluding Words<\/h4>\n<p>In this article, we have discussed how to export Gmail mailbox to PST with or without Outlook. You can choose any of these methods depending on your needs and convenience. Also, one must go through the merits and demerits of both methods. However, if you want a simple, direct, and faster solution, then we recommend that you use the automated tool to export PST from Gmail smoothly.<\/p>\n<\/div>\n<div id=\"eleven\">\n<div class=\"black-border\">\n<h4>Frequently Asked Questions<\/h4>\n<p><strong>Q 1. Will the software store user credentials?<\/strong><\/p>\n<p><strong>Ans<\/strong>. No. Software doesn&#8217;t store any user information.<\/p>\n<p><strong>Q 2. Which option allows me to convert selected emails?<\/strong><\/p>\n<p><strong>Ans<\/strong>. There is no such option in the manual. But you can apply email filters in the software.<\/p>\n<p><strong>Q 3. What will be the difference between the Trial and the Licensed version of the software?<\/strong><\/p>\n<p><strong>Ans<\/strong>. You can export only 25 emails from each folder with the demo edition. On the other hand, you can export unlimited emails and folders from Gmail into PST. There are no limitations.<\/p>\n<p><strong>Q 4. Can I export Gmail Emails to .pst file without Outlook?<\/strong><\/p>\n<p><strong>Ans<\/strong>. Yes, the software is completely standalone and doesn&#8217;t require any supporting applications.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>In today&#8217;s digital world, complete security cannot be guaranteed, and important information can be lost at any time. Access to email accounts can be blocked if they are compromised by hackers. There are several cases in the past where millions of email accounts and passwords were leaked online. So to avoid such losses, your email [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":470,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8],"tags":[25,2431,97],"class_list":["post-454","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gmail","tag-export-gmail-to-pst","tag-gmail-pst-export","tag-gmail-to-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Export Gmail Emails into PST File on PC\/Hard Drive<\/title>\n<meta name=\"description\" content=\"The exporting process of Gmail emails to PST file should be done patiently. 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