{"id":8022,"date":"2025-09-20T12:30:21","date_gmt":"2025-09-20T12:30:21","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=8022"},"modified":"2026-09-24T07:40:13","modified_gmt":"2026-09-24T07:40:13","slug":"how-to-export-outlook-emails-to-zip-file","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/how-to-export-outlook-emails-to-zip-file\/","title":{"rendered":"How to Export Outlook Emails to Zip File?"},"content":{"rendered":"

Are you running out of storage space due to bulky Outlook mailboxes? Exporting Outlook emails to a ZIP file is a smart way to compress and archive Outlook emails<\/a> safely. A ZIP file helps yoy reduce file size, store emails securely, and easily transfer them between systems. Can you make a zip file of emails to save on your computer to access? Yes, you can first export Outlook data and then compress the resulting file or folder into ZIP format.<\/span><\/p>\n

In this guide, you will learn:<\/strong><\/p>\n

    \n
  1. Manual Method to save Outlook emails to Zip file<\/li>\n
  2. Professional Solution to create a Zip file from Outlook emails<\/li>\n<\/ol>\n

    Wheather you are a regular user or an IT expert, this guide will help you choose the best way to export Outlook emails to Zip file.<\/p>\n

    How to Save Outlook Emails to Zip File Manually?<\/h2>\n

    Follow the below given steps to learn how to place e-mails in a zip file from Outlook.<\/p>\n

      \n
    1. Open the Outlook application and go to File tab.<\/li>\n
    2. Navigate to Open & Export >> Import\/Export.<\/li>\n
    3. Choose Export to a File and click Next.<\/li>\n
    4. Select Outlook Data File (.pst) and press Next.<\/li>\n
    5. Choose the Outlook mailbox folder and hit on Next.<\/li>\n
    6. Browse target location and click Finish button.<\/li>\n
    7. Now, go the location where resulant file is saved.<\/li>\n
    8. Right click on the file and choose Send To >> Compressed (zipped) Folder from the list.<\/li>\n<\/ol>\n

      This allows you to zip emails from Outlook to a folder and store the compressed file on your computer.<\/p>\n

      Done! That’s how you can create a Zip file in Outlook.<\/p>\n

      How to Export Outlook Emails to Zip File Automatically?<\/h2>\n

      Advik Outlook PST Converter<\/a><\/strong> is an amazing software that can convert Outlook emails to Zip file in just a few simple clicks. With this utility, you can export all emails folders in a single attempt. Additionally, it also allows you to choose specific folders for exporting. The tool preserves data integrity and mailbox folder hierarchy during the processs.<\/span><\/p>\n

      Download the FREE demo version of this utility to check the working proceedure.<\/p>\n

      \"\"<\/a>\u00a0 \u00a0 \"\"<\/a><\/p>\n

      Steps to Export Emails from Outlook to Zip File<\/h3>\n

      1. <\/span>Run this tool and choose your configured Outlook profile.<\/span><\/p>\n

      \"export<\/p>\n

      2. Select all the specific email folders that you want to export and press Next.<\/span><\/p>\n

      \"export<\/p>\n

      3. Choose EML as a saving option from given list.<\/span><\/p>\n

      \"Compressing<\/p>\n

      4. Next, browse target location and click the Convert button.<\/p>\n

      \"compress<\/p>\n

      5. After conversion, a pop up window will appear where your Outlook emails have been saved in EML folder (having .eml files). Now, right click the folder and navigate >> Send to >> Compressed (zipped) folder.<\/span><\/p>\n

      \"compress<\/p>\n

      Now sit back and relax! Your Outlook folders will be saved as Zip file.<\/span><\/p>\n

      \"save<\/p>\n

      Watch How to Create a Zip File in Outlook<\/h3>\n