{"id":8065,"date":"2026-01-05T13:00:21","date_gmt":"2026-01-05T13:00:21","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=8065"},"modified":"2026-09-28T12:33:18","modified_gmt":"2026-09-28T12:33:18","slug":"how-to-convert-outlook-emails-to-pdf-with-attachments","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/how-to-convert-outlook-emails-to-pdf-with-attachments\/","title":{"rendered":"How to Convert Outlook Email to PDF? Complete Guide"},"content":{"rendered":"

Quick Answer:<\/strong> Outlook has no “Save as PDF”<\/strong>. Free:<\/strong> open the email, File >> Print >> Microsoft Print to PDF<\/strong> – one email at a time, and attachments are not included. To convert many emails at once, or to embed or attach the attachments inside each PDF, use a PST to PDF converter<\/strong> and point it at the PST file or the mailbox.<\/p>\n

\"Download-Button\"<\/a><\/p>\n

Saving Outlook emails as PDF can be useful when you need a portable version of messages for sharing, documentation, records, or offline access. The right method depends mainly on how many emails you need to convert, whether you have a PST\/OST file and you need to convert attachments also.<\/p>\n

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Can Outlook Save an Email as PDF?<\/h2>\n

Yep. If you have the Outlook desktop app on Windows, you can open an email, then go to File >> Print >> Microsoft Print to PDF<\/strong> to save the message as a PDF.<\/p>\n

If you want to convert only one or a few emails, this is the easiest free way. But it is a print workflow at its heart, so you usually need to process messages one at a time. It doesn’t turn automatically either. Additionally, it doesn’t automatically convert the original email attachments into pages in the resulting PDF.<\/p>\n<\/div>\n

If you need to export bulk emails from Outlook to PDF, convert a folder or have a large PST\/OST file to convert, the macro or a dedicated conversion tool is what you need.<\/p>\n

Which Method Should You Use?<\/h2>\n

Depending on the number of emails and the type of output you want, choose the method.<\/p>\n

\n\n\n\n\n\n\n\n\n\n\n
What you need to do<\/th>\nRecommended method<\/th>\nOutlook required?<\/th>\nAttachments<\/th>\n<\/tr>\n<\/thead>\n
Convert one Outlook email to PDF<\/td>\nMicrosoft Print to PDF<\/td>\nYes<\/td>\nNot automatically included as PDF pages<\/td>\n<\/tr>\n
Convert a few emails to PDF<\/td>\nMicrosoft Print to PDF<\/td>\nYes<\/td>\nUsually requires separate handling<\/td>\n<\/tr>\n
Convert an Outlook folder to PDF<\/td>\nOutlook VBA macro<\/td>\nYes<\/td>\nDepends on the macro\/workflow<\/td>\n<\/tr>\n
Convert many Outlook emails in bulk<\/td>\nOutlook email to PDF converter<\/td>\nDepends on the tool and source file<\/td>\nUse a tool that explicitly supports attachments<\/td>\n<\/tr>\n
Convert emails stored in Outlook data file i.e., ost or pst.<\/td>\nDedicated PST to PDF converter<\/td>\nMay not be required<\/td>\nDepends on the selected conversion options<\/td>\n<\/tr>\n
Convert confidential or large mailbox data<\/td>\nLocal desktop conversion<\/td>\nDepends on the method<\/td>\nDepends on the conversion method<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Method 1: Microsoft Print to PDF: Free<\/h3>\n

If you want to convert Outlook email to PDF only, you don\u2019t need a third-party converter. Windows has Microsoft Print to PDF<\/strong>, which you can access from the Print menu in Outlook.<\/p>\n

Steps to save an Outlook email as PDF<\/strong><\/p>\n

Step 1.<\/strong> Launch Microsoft Outlook (Classic)<\/strong> on your system.<\/p>\n

Step 2.<\/strong> Open the email you want to convert and click on the File<\/strong> tab.<\/p>\n

\"Open<\/p>\n

Step 3.<\/strong> Next, click on the Print<\/strong> option and choose Microsoft Print to PDF<\/strong> under Printer head.<\/p>\n

\"click<\/p>\n

Step 4.<\/strong> After that, click on the Print<\/strong> option.<\/p>\n

\"click<\/p>\n

Step 5.<\/strong> Select the folder where you want to save the PDF.<\/p>\n

\"select<\/p>\n

Step 6.<\/strong> Provide the file name and click on the Save<\/strong> button.<\/p>\n

\"click<\/p>\n

Outlook will generate a PDF with the printable content of the selected email.<\/p>\n

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What are the limitations?<\/strong><\/p>\n

Microsoft Print to PDF is useful for individual messages, but it is not a dedicated Outlook email to PDF batch converter.<\/p>\n

For example:<\/strong><\/p>\n