{"id":897,"date":"2026-02-28T11:47:00","date_gmt":"2026-02-28T11:47:00","guid":{"rendered":"https:\/\/www.adviksoft.com\/blog\/?p=897"},"modified":"2026-08-04T10:41:54","modified_gmt":"2026-08-04T10:41:54","slug":"export-pst-from-office-365","status":"publish","type":"post","link":"https:\/\/www.adviksoft.com\/blog\/export-pst-from-office-365\/","title":{"rendered":"How to Export PST from Office 365 Admin Center? Explore 4 Different Ways!"},"content":{"rendered":"<p><strong>Executive Summary:<\/strong> Microsoft 365 doesn&#8217;t provide a direct option to export PST files from the Office 365 Admin Center. Instead, admins export their Office 365 mailbox data to PST using Microsoft Purview, through its eDiscovery (Standard) or Content Search feature. Also, you can use alternative methods such as using Microsoft Outlook, PowerShell, and a professional tool for bulk export. This guide covers all the possible methods for this query along with step-by-step instructions.<\/p>\n<div class=\"toc\">\n<p><strong>Table of Contents<\/strong><\/p>\n<ul>\n<li><a href=\"#can\">Can You Export PST Directly from Office 365 Admin Center?<\/a><\/li>\n<li><a href=\"#why\">Why Export Office 365 Mailboxes to PST?<\/a><\/li>\n<li><a href=\"#prerequisites\">Prerequisites Before Exporting Office 365 Mailboxes<\/a><\/li>\n<li><a href=\"#methods\">Methods to Export PST from Office 365 Admin Center<\/a>\n<ul>\n<li><a href=\"#method1\">#1. Using Microsoft Purview (eDiscovery &amp; Content Search)<\/a><\/li>\n<li><a href=\"#method2\">#2. Outlook Import\/Export Wizard<\/a><\/li>\n<li><a href=\"#method3\">#3. PowerShell<\/a><\/li>\n<li><a href=\"#method4\">#4. Automated Tool<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"#benefits\">Key Features and Benefits of Using Professional Method<\/a><\/li>\n<li><a href=\"#comparision\">Comparison of All Export Methods<\/a><\/li>\n<li><a href=\"#conclusion\">Conclusion<\/a><\/li>\n<li><a href=\"#faqs\">Frequently Asked Questions<\/a><\/li>\n<\/ul>\n<\/div>\n<div id=\"can\">\n<h2>Can You Export PST Directly from Office 365 Admin Center?<\/h2>\n<p>Microsoft no longer provides a direct option in the Microsoft 365 Admin Center to export its mailbox data as PST files. Instead, it enables admins to do it through Microsoft Purview, where eDiscovery (Standard) and Content Search options allows admins to search within mailbox data and export it as PST files.<\/p>\n<p>The overall procedure of exporting Office 365 mailbox as PST file looks like this;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48209\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/33e93f33-5d27-4cd8-8b8b-51d37c907819-1-1.png\" alt=\"export pst from office 365 admin center workflow\" width=\"863\" height=\"552\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/33e93f33-5d27-4cd8-8b8b-51d37c907819-1-1.png 863w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/33e93f33-5d27-4cd8-8b8b-51d37c907819-1-1-768x491.png 768w\" sizes=\"auto, (max-width: 863px) 100vw, 863px\" \/><\/p>\n<p>This is the officially supported method provided by Microsoft, but it requires the right permissions, compatible licensing and various manual steps. If you want to export PST file quickly, bulk mailbox backups, or filtering options then you might want to look for professional methods.<\/p>\n<\/div>\n<div id=\"why\">\n<h2>Why Do Users Export PST from Office 365 Admin Center?<\/h2>\n<p>Microsoft keeps mailbox data secure in the cloud, but there are a couple of times when exporting PST files is a must:<\/p>\n<ul>\n<li>Create Offline mailbox backup<\/li>\n<li>Archive old mail data<\/li>\n<li>Migrate users to other email platform<\/li>\n<li>Fulfil legal or compliance requirements<\/li>\n<li>Before deleting the account, backup the employee mailbox.<\/li>\n<li>Keep business correspondence local<\/li>\n<li>Minimise reliance on cloud access<\/li>\n<\/ul>\n<\/div>\n<div id=\"prerequisites\">\n<div class=\"red-border\">\n<h3>Prerequisites Before Exporting Office 365 Mailboxes<\/h3>\n<p>Before you begin, you will need to:<\/p>\n<ul>\n<li><strong>Required Permissions:<\/strong> Your account needs the eDiscovery Manager role with Content Search and Export permissions.<\/li>\n<li><strong>Supported Microsoft 365 Licence:<\/strong> Your subscription must include Microsoft Purview and eDiscovery features.<\/li>\n<li><strong>Microsoft Purview Access:<\/strong> Mailbox exports must be performed in Microsoft Purview compliance portal.<\/li>\n<li><strong>Microsoft eDiscovery Export Tool:<\/strong> Needed to download the exported PST file.<\/li>\n<li><strong>Stable Internet &amp; Storage:<\/strong> A stable internet connection and sufficient storage space on your system are required, especially when exporting large mailboxes.<\/li>\n<\/ul>\n<\/div>\n<p>Large exports can take some time to process and require to split into multiple PST files depending on mailbox size.<\/p>\n<\/div>\n<div id=\"method1\">\n<h3>Method 1: Export Office 365 Mailboxes to PST (via Microsoft Purview)<\/h3>\n<p>As, we have discussed earlier that Microsoft no longer supports export to PST option in Microsoft 365 Admin Center. Instead, admins will need to use <a href=\"https:\/\/learn.microsoft.com\/en-us\/purview\/\">Microsoft Purview<\/a>, where the <a href=\"https:\/\/learn.microsoft.com\/en-us\/purview\/ediscovery\">eDiscovery<\/a> (Standard) and Content Search options let you to search Exchange Online mailbox data and export it as PST files.<\/p>\n<p><strong>Steps to Export Office 365 Mailboxes to PST<\/strong><\/p>\n<p><strong>Step 1.<\/strong> Log in to the Microsoft 365 admin center with an administrator account.\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48222\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/admin-center.png\" alt=\"sign into admin center\" width=\"280\" height=\"404\" \/><\/p>\n<p><strong>Step 2.<\/strong> If your account does not have the eDiscovery Manager role, make sure to assign the correct permissions before proceeding.<\/p>\n<p><strong>Step 3.<\/strong> You can do this by opening <strong>Microsoft Purview &gt;&gt; Settings &gt;&gt; Roles and scopes &gt;&gt; Role groups<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48223\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/assign-role-and-groups.png\" alt=\"assign role and groups\" width=\"940\" height=\"535\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/assign-role-and-groups.png 940w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/assign-role-and-groups-768x437.png 768w\" sizes=\"auto, (max-width: 940px) 100vw, 940px\" \/><\/p>\n<p><strong>Step 4.<\/strong> Sign out and then sign in to activate the change after assigning the role.<\/p>\n<p><strong>Step 5.<\/strong> Open the Microsoft Purview portal from the Microsoft 365 Admin Center, or go directly to the Purview portal.<\/p>\n<p><strong>Step 6.<\/strong> Go to <strong>Solutions &gt;&gt; eDiscovery (Standard)<\/strong> and launch Content Search.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48224\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/image-6.png\" alt=\"manage ediscovery\" width=\"875\" height=\"477\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/image-6.png 875w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/image-6-768x419.png 768w\" sizes=\"auto, (max-width: 875px) 100vw, 875px\" \/><\/p>\n<p><strong>Step 7.<\/strong> Click <strong>Create a search<\/strong>, type in a meaningful name and description, and click <strong>Next<\/strong>.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48218\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/create-content-search.png\" alt=\"Create a content search\" width=\"1189\" height=\"615\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/create-content-search.png 1189w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/create-content-search-768x397.png 768w\" sizes=\"auto, (max-width: 1189px) 100vw, 1189px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48220\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/give-it-a-meaningful-name.png\" alt=\"give it a meaningful name\" width=\"1032\" height=\"626\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/give-it-a-meaningful-name.png 1032w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/give-it-a-meaningful-name-768x466.png 768w\" sizes=\"auto, (max-width: 1032px) 100vw, 1032px\" \/><\/p>\n<p><strong>Step 8.<\/strong> Now, add the data source to the content search. To do this; Click <strong>Add Sources<\/strong> &gt;&gt; Search for the mailbox you want to export &gt;&gt; Select the user. For the Content location, select Mailboxes only then Click Manage and Save. If needed, you can select multiple mailboxes as well.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48225\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/add-data-source.png\" alt=\"add data source\" width=\"1259\" height=\"799\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/add-data-source.png 1259w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/add-data-source-768x487.png 768w\" sizes=\"auto, (max-width: 1259px) 100vw, 1259px\" \/><\/p>\n<p><strong>Step 9.<\/strong> If you want to export the entire mailbox, leave the Conditions section blank. Or, you can export specific mailbox data by using filters such as sender, recipient, keywords, subject, or date range.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48226\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/leave-the-conditions.png\" alt=\"leave the conditions\" width=\"1259\" height=\"799\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/leave-the-conditions.png 1259w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/leave-the-conditions-768x487.png 768w\" sizes=\"auto, (max-width: 1259px) 100vw, 1259px\" \/><\/p>\n<p><strong>Step 10.<\/strong> Select the default Statistics option, then click <strong>Run Content Search<\/strong>. Wait for Microsoft to finish searching the content.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48219\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/run-the-query.png\" alt=\"click Run Query\" width=\"1259\" height=\"799\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/run-the-query.png 1259w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/run-the-query-768x487.png 768w\" sizes=\"auto, (max-width: 1259px) 100vw, 1259px\" \/><\/p>\n<p><strong>Step 11.<\/strong> Wait for the search to complete, and when the search completes, review the search summary to verify the mailbox data.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48227\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/wait-for-the-search.png\" alt=\"wait for the search\" width=\"1279\" height=\"776\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/wait-for-the-search.png 1279w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/wait-for-the-search-768x466.png 768w\" sizes=\"auto, (max-width: 1279px) 100vw, 1279px\" \/><\/p>\n<p><strong>Step 12.<\/strong> Once the search is complete then export the results. To do this, Open the completed<strong> content search<\/strong> that we have created above and click &#8216;<strong>Export&#8217;<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48228\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/export-data.png\" alt=\"export data\" width=\"1136\" height=\"776\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/export-data.png 1136w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/export-data-768x525.png 768w\" sizes=\"auto, (max-width: 1136px) 100vw, 1136px\" \/><\/p>\n<p><strong>Step 13.<\/strong> After that, enter an <b>export name,<\/b>\u00a0select <strong>Indexed items that match your search query and partially indexed items<\/strong>, select E<strong>xport items with item report<\/strong>, and set the export format to Create PSTs for messages. Leave the other settings on default and click <strong>Export<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48230\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-indexed-items.png\" alt=\"select indexed items\" width=\"1136\" height=\"776\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-indexed-items.png 1136w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-indexed-items-768x525.png 768w\" sizes=\"auto, (max-width: 1136px) 100vw, 1136px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48229\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-export-items.png\" alt=\"select export items\" width=\"1136\" height=\"776\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-export-items.png 1136w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-export-items-768x525.png 768w\" sizes=\"auto, (max-width: 1136px) 100vw, 1136px\" \/><\/p>\n<p><strong>Step 14.<\/strong> Launch <strong>Process Manager<\/strong> and wait for the export status to become Completed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48231\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/Launch-Process-Manager.png\" alt=\"Launch Process Manager\" width=\"1044\" height=\"751\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/Launch-Process-Manager.png 1044w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/Launch-Process-Manager-768x552.png 768w\" sizes=\"auto, (max-width: 1044px) 100vw, 1044px\" \/><\/p>\n<p><strong>Step 15.<\/strong> Open the completed export job and click <strong>Download<\/strong> &gt;&gt; Copy the <strong>export key<\/strong> &gt;&gt; Start the <strong>Microsoft eDiscovery Export Tool<\/strong> &gt;&gt; <strong>Paste the export key<\/strong> &gt;&gt; Choose a destination folder &gt;&gt; Click <strong>Start<\/strong> to download the mailbox as a PST file.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48232\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-download-all-files.png\" alt=\"select download all files\" width=\"1124\" height=\"880\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-download-all-files.png 1124w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-download-all-files-768x601.png 768w\" sizes=\"auto, (max-width: 1124px) 100vw, 1124px\" \/><\/p>\n<p><strong>Important notes:<\/strong><\/p>\n<ul>\n<li>You need the eDiscovery Manager role and the correct export permissions.<\/li>\n<li>The features available in Microsoft Purview are based on your Microsoft 365 license.<\/li>\n<li>Split large mailbox export into multiple PST files.<\/li>\n<li>You need the Microsoft eDiscovery Export Tool to download the exported data.<\/li>\n<\/ul>\n<\/div>\n<div id=\"method2\">\n<h3>Method 2: Backup Office 365 Mailbox to PST Using Import\/Export Feature<\/h3>\n<p>If you have already set up your Microsoft 365 mailbox in Microsoft Outlook, you can use this method to export its data directly to a PST file using Outlook&#8217;s built-in Import and Export Wizard. This method is useful for individual users who would like to create a local backup of their mailbox but do not have access to Microsoft Purview.<\/p>\n<p><strong>Steps to Export Office 365 Mailbox to PST File Using Outlook<\/strong><\/p>\n<ol>\n<li>Launch Microsoft Outlook on your Windows PC.<\/li>\n<li>If you don\u2019t have set up your Microsoft 365 account in Outlook, click <strong>File &gt;&gt; Add Account<\/strong> and log in with your Office 365 credentials.\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48233\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/click-file-then-add-account.png\" alt=\"click File &gt;&gt; Add Account\" width=\"438\" height=\"280\" \/><\/li>\n<li>Once added, let it sync with Outlook first, then click <strong>File &gt;&gt; Open &amp; Export &gt;&gt; Import\/Export.<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48234\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/open-export.png\" alt=\"click File &gt;&gt; Open &amp; Export &gt;&gt; Import\/Export\" width=\"585\" height=\"496\" \/>\u00a0<\/strong><\/li>\n<li>Choose the <strong>Export to a file<\/strong> option and press <b>Next.\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48235\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/export-to-a-file.png\" alt=\"Choose the Export to a file option\" width=\"504\" height=\"411\" \/>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/b><b>\u00a0<\/b><\/li>\n<li>Select <strong>Outlook Data File (.pst)<\/strong>, and then click <strong>Next<\/strong>.\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48236\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-outlook-data-file.png\" alt=\"Select Outlook Data File (.pst)\" width=\"505\" height=\"409\" \/><\/li>\n<li>Choose your Office 365 mailbox or select folder and then click <strong>Next<\/strong>.\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 <img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-48237\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/Choose-Office-365-mailbox.png\" alt=\"Choose your Office 365 mailbox\" width=\"505\" height=\"381\" \/><\/li>\n<li>Browse the destination folder, give it a name &amp; click the <strong>Finish<\/strong> button.\u00a0<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48238\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/browse-location.png\" alt=\"browse location &amp; click finish\" width=\"503\" height=\"398\" \/><\/li>\n<\/ol>\n<p>Wait for the export to complete in Outlook.<\/p>\n<p>In a few minutes, Office 365 mailbox data will be saved as a PST file.<\/p>\n<p><em><strong>Note:<\/strong> This method will only export mailboxes that are already set up in Outlook and available in your account. Cannot be used to export more than one Office 365 mailbox at a time.<\/em><\/p>\n<\/div>\n<div id=\"method3\">\n<h3>Method 3: Export Office 365 Mailbox to PST Using PowerShell<\/h3>\n<p>PowerShell is an advanced option to manage Exchange Online mailboxes. It allows admins to search, manage and export mailbox data. But it cannot directly export Office 365 mailbox to PST file. Instead, it is frequently used with Microsoft Purview feature to automate mailbox management work.<\/p>\n<p><strong>Workflow:<\/strong> Install Exchange Online PowerShell &gt;&gt; Connect to Exchange Online &gt;&gt; Verify Mailbox &gt;&gt; Use Microsoft Purview to Export PST File.<\/p>\n<p><strong>Pre-requisites<\/strong><\/p>\n<p>Before you begin, you will need:<\/p>\n<ul>\n<li>Exchange Online PowerShell module must be installed.<\/li>\n<li>Permissions of Exchange Online administrator account.<\/li>\n<li>Access to Microsoft Purview.<\/li>\n<li>A stable internet connection.<\/li>\n<\/ul>\n<p><strong>Step 1.<\/strong> Open Windows PowerShell as Administrator and install the Exchange Online Management module.<\/p>\n<p><em>Install-Module ExchangeOnlineManagement<\/em><\/p>\n<p><strong>Step 2.<\/strong> If you already have the module then update to use;<\/p>\n<p><em>Update-Module ExchangeOnlineManagement<\/em><\/p>\n<p><strong>Step 3.<\/strong> Then, run the following command;<\/p>\n<p><em>Connect-ExchangeOnline<\/em><\/p>\n<p><strong>Step 4.<\/strong> Sign in using your Microsoft 365 admin credentials.<\/p>\n<p><strong>Step 5.<\/strong> After that, PowerShell connects to your Exchange Online organization.<\/p>\n<p><strong>Step 6.<\/strong> Run the following to verify that the mailbox exists:<\/p>\n<p><em>Get-Mailbox<\/em><\/p>\n<p>To see a particular mailbox:<\/p>\n<p><em>Get-Mailbox user@domain.com<\/em><\/p>\n<p><strong>Step 7.<\/strong> Replace user@domain.com with the mailbox you want.<\/p>\n<p><strong>Step 8.<\/strong> Now, to export PST, you should know that there is no cmdlet in PowerShell.<\/p>\n<p><strong>Step 9.<\/strong> So, open the Microsoft Purview as we did in method 1.<\/p>\n<p><strong>Step 10.<\/strong> Next, create Content Search and run the search.<\/p>\n<p><strong>Step 11.<\/strong> Download the search results.<\/p>\n<p><strong>Step 12.<\/strong> Now, export PST file using the Microsoft eDiscovery Export Tool.<\/p>\n<p>Keep in mind the limitations of this method before you use it;<\/p>\n<ul>\n<li>You can\u2019t export Exchange Online mailboxes directly to PST using PowerShell.<\/li>\n<li>Though this method is ideal for Exchange Online admins but it requires in-depth technical knowledge to understand the complete method.<\/li>\n<li>Permissions of the administrator are needed.<\/li>\n<li>Requires complete workflow of Microsoft Purview for the actual export of PST.<\/li>\n<\/ul>\n<\/div>\n<div id=\"method4\">\n<h3>Method 4: Export PST from Office 365 Admin Center Professionally<\/h3>\n<p>After reading the above methods such as Microsoft&#8217;s official method for PST export, Outlook manual method and Powershell cmdlt, we found that these are workable depending on some circumstances. However, if you want the quick and simple solution, then you can go with the <strong>Advik <a href=\"https:\/\/www.adviksoft.com\/office365\/backup.html\">Office 365 Backup Tool<\/a><\/strong>. It provides the easy way to export Office 365 mailboxes directly to PST.<\/p>\n<p>This method can be used by any type of people, be it IT admins, businesses, and users who want to export one or multiple Office 365 mailboxes without going through Microsoft Purview.<\/p>\n<p>You can also download its free demo version to check its efficiency and upgrade to later once you are familiar with it&#8217;s working;<\/p>\n<p><a aria-label=\"Download Advik Office365 Backup\" href=\"https:\/\/www.adviksoft.com\/dl\/advik-office365-backup.exe\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-181 size-full\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/05\/Download-Button-e1525685682329.png\" alt=\"\" width=\"213\" height=\"55\" \/><\/a>\u00a0\u00a0 <a aria-label=\"Buy now\" href=\"https:\/\/www.adviksoft.com\/buy\/office365\/backup.html\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-620\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/2018\/05\/buy-now-button.png\" alt=\"\" width=\"190\" height=\"75\" \/><\/a><\/p>\n<div class=\"video-container\"><iframe width=\"560\" height=\"315\" loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/DNxeLzJXaYU\" class=\"\" title=\"YouTube video player\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/div>\n<p><script type=\"application\/ld+json\">{\n  \"@context\": \"http:\/\/schema.org\",\n  \"@type\": \"VideoObject\",\n  \"name\": \"Export Office 365 to PST | How to Download emails from Office 365 to PST Format\",\n  \"description\": \"To export emails from Office 365 to PST Format, Download and Install Advik Office 365 to PST Export Tool. This software has the simplest user interface that allows users to download Office 365 emails to PST Format?\",\n  \"thumbnailUrl\": \"https:\/\/i.ytimg.com\/vi\/DNxeLzJXaYU\/default.jpg\",\n  \"uploadDate\": \"2022-02-03T05:14:14Z\",\n  \"duration\": \"PT1M52S\",\n  \"embedUrl\": \"https:\/\/www.youtube.com\/embed\/DNxeLzJXaYU\"\n}<\/script><\/p>\n<h4>Steps to Export Office 365 Mailbox to PST from Admin Portal<\/h4>\n<p><strong>Step 1.<\/strong> Download, install and open the Advik Office 365 Backup Tool on your Windows PC.<\/p>\n<p><strong>Step 2.<\/strong> Sign in securely with your Microsoft 365 administrator or user account credentials.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-48245\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/login-home-page.png\" alt=\"Sign in securely with your Microsoft 365\" width=\"762\" height=\"578\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/login-home-page.png 1010w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/login-home-page-768x582.png 768w\" sizes=\"auto, (max-width: 762px) 100vw, 762px\" \/><\/p>\n<p><strong>Step 3.<\/strong> The software supports Modern Authentication (OAuth 2.0) to connect to your Microsoft 365 account securely.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-48211\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/export-pst-from-office-365-1.png\" alt=\"sign in with OAuth\" width=\"748\" height=\"541\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/export-pst-from-office-365-1.png 1201w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/export-pst-from-office-365-1-768x556.png 768w\" sizes=\"auto, (max-width: 748px) 100vw, 748px\" \/><\/p>\n<p><strong>Step 4.<\/strong> Select the mailbox or folders you want to export. You can export user mailbox, shared mailbox, archived mailboxes or multiple Office 365 accounts.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-48246\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/choose-mailbox-folders.png\" alt=\"Select the mailbox or folders\" width=\"750\" height=\"569\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/choose-mailbox-folders.png 1012w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/choose-mailbox-folders-768x583.png 768w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/p>\n<p><strong>Step 5.<\/strong> Choose <strong>PST<\/strong> from the list of saving options.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-48251\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/saving-option.png\" alt=\"Choose PST from the list of saving options\" width=\"751\" height=\"573\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/saving-option.png 816w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/saving-option-768x585.png 768w\" sizes=\"auto, (max-width: 751px) 100vw, 751px\" \/><\/p>\n<p><strong>Step 6.<\/strong> Browse and select the destination folder where you want to save the exported files.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-48248\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-destination.png\" alt=\"select the destination folder\" width=\"751\" height=\"378\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-destination.png 1280w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/select-destination-768x386.png 768w\" sizes=\"auto, (max-width: 751px) 100vw, 751px\" \/><\/p>\n<p><strong>Step 7.<\/strong> If you want to export only particular mailbox data, then use the built-in filters as shown in the screenshot.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-48247\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/email-filters.png\" alt=\"apply email filters\" width=\"753\" height=\"576\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/email-filters.png 1007w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/email-filters-768x587.png 768w\" sizes=\"auto, (max-width: 753px) 100vw, 753px\" \/><\/p>\n<p><strong>Step 8.<\/strong> Click <strong>Backup<\/strong> to start exporting Office 365 mailboxes to PST.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-48249\" src=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/backup-button.png\" alt=\"Click Backup to start exporting Office 365 mailboxes into pst\" width=\"751\" height=\"378\" srcset=\"https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/backup-button.png 1280w, https:\/\/www.adviksoft.com\/blog\/wp-content\/uploads\/backup-button-768x386.png 768w\" sizes=\"auto, (max-width: 751px) 100vw, 751px\" \/><\/p>\n<p>After that, wait for a few minutes until it completes the process.<\/p>\n<p>Then, a log report will automatically generate and appear on your screen. Click <strong>OK<\/strong> to finish.<\/p>\n<p>Once the process is complete, go to the destination folder and there you will have the exported PST file.<\/p>\n<\/div>\n<div id=\"benefits\">\n<div class=\"red-border\">\n<h4>Key Features and Benefits of Using Professional Tool<\/h4>\n<p>The software offers several advantages over the native export process in Microsoft:<\/p>\n<ul>\n<li>Export Office 365 mailbox(es) to PST format with complete data.<\/li>\n<li>No need to set up Microsoft Purview or Content Search.<\/li>\n<li>Supports modern authentication through the <a href=\"https:\/\/learn.microsoft.com\/en-us\/graph\/use-the-api\">Microsoft Graph API<\/a>.<\/li>\n<li>Also, you can <a href=\"https:\/\/www.adviksoft.com\/blog\/email-backup-from-office-365-admin-portal\/\">take email backup from Office 365 admin portal<\/a> with this tool.<\/li>\n<li>Keeps the folder structure and email properties intact.<\/li>\n<li>Export shared mailboxes and archive folders.<\/li>\n<li>Offers an incremental backup option to fetech new emails one after one.<\/li>\n<li>Advanced filters for selective exporting of e-mails.<\/li>\n<li>Also, supports\u00a0<a href=\"https:\/\/www.adviksoft.com\/blog\/export-emails-from-office-365-to-pdf\/\" target=\"_blank\" rel=\"noopener\">exporting<\/a><a href=\"https:\/\/www.adviksoft.com\/blog\/export-emails-from-office-365-to-pdf\/\">\u00a0Office 365 emails to PDF<\/a>, EML, MSG, etc.<\/li>\n<li>Stores attachments and mailbox metadata unchanged.<\/li>\n<li>Simple to use interface for beginners and IT experts.<\/li>\n<\/ul>\n<p><strong>Note:<\/strong> Microsoft Purview is the preferred method for compliance-based exports, but Advik Office 365 Backup Tool is a better option for users who are looking for an easier and quicker method to create PST backups or <a href=\"https:\/\/www.adviksoft.com\/office365\/migration.html\">migrate Office 365 mailbox<\/a> data.<\/p>\n<\/div>\n<\/div>\n<div id=\"comparison\">\n<h4>Manual vs Automated Method Comparison: Which Method Should You Choose?<\/h4>\n<div class=\"tp-comparison-table\">\n<table>\n<thead>\n<tr>\n<th>Feature<\/th>\n<th>Microsoft Purview<\/th>\n<th>Outlook Import\/Export<\/th>\n<th>PowerShell<\/th>\n<th>Advik Tool<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Official Microsoft Method<\/td>\n<td>Yes<\/td>\n<td>No, Outlook&#8217;s Import\/Export is a client feature not a really official method<\/td>\n<td>Partial, as it doesn&#8217;t export to PST directly<\/td>\n<td>No<\/td>\n<\/tr>\n<tr>\n<td>Requires Outlook<\/td>\n<td>No<\/td>\n<td>Yes<\/td>\n<td>No<\/td>\n<td>No<\/td>\n<\/tr>\n<tr>\n<td>Supports Multiple Mailboxes<\/td>\n<td>Yes, works with large and multiple mailboxes<\/td>\n<td>One mailbox or account at a time<\/td>\n<td>Limited option<\/td>\n<td>Yes, works fine with multiple user accounts and mailboxes<\/td>\n<\/tr>\n<tr>\n<td>Bulk Export<\/td>\n<td>Allows to export PST in bulk<\/td>\n<td>Limited option<\/td>\n<td>Depends on your script<\/td>\n<td>Yes, bulk export feature is available<\/td>\n<\/tr>\n<tr>\n<td>Advanced Filters<\/td>\n<td>Yes available<\/td>\n<td>No filter feature<\/td>\n<td>Not provided<\/td>\n<td>Yes, comes with multiple filters<\/td>\n<\/tr>\n<tr>\n<td>Easy for Beginners<\/td>\n<td>No, requires technical skills<\/td>\n<td>Can be used by anyone Who have used Outlook earlier<\/td>\n<td>Not possible, requires various cmd prompts<\/td>\n<td>Easy-to-use by anyone<\/td>\n<\/tr>\n<tr>\n<td>Requires Admin Permissions<\/td>\n<td>Yes, not possible without admin permission<\/td>\n<td>Not required<\/td>\n<td>Yes, required and for the actual export you still need Purview\/eDiscovery permissions<\/td>\n<td>Depends on mailbox access<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/div>\n<div class=\"red-border\">\n<h4>Security Considerations While Exporting Office 365 Mailboxes<\/h4>\n<p>Things you need to know before exporting Office 365 mailboxes:<\/p>\n<ul>\n<li><strong>Data Privacy:<\/strong> Your PST files may contain sensitive data. So, it is important to store exported files in a secure locations with required control.<\/li>\n<li><strong>Legal Hold:<\/strong> If your mailbox is under a Litigation Hold or Retention Policies, please be sure to review your organisational policies before exporting or deleting data.<\/li>\n<li><strong>Privacy Policy &amp; GDPR Compliance:<\/strong> Organisations under privacy regulations should ensure that mailbox which they are exported is processed according with the internal compliance needs.<\/li>\n<li><strong>Encryption:<\/strong> Try to store your exported PST files on encrypted storage devices or secure servers.<\/li>\n<\/ul>\n<\/div>\n<div id=\"conclusion\">\n<h5>Conclusion<\/h5>\n<p>In this article, we have discussed how to export PST from Office 365 admin center. Many users are facing issues while getting a reliable method that can actually complete this task without any error. Hence, we discussed all the four types of techniques to accomplish this task. First one is Microsoft&#8217;s official method which is a little bit technical one and often requires assistance if you are not technically competent. Second method can be used by anyone but for few mailboxes. Third method is again a technical one can be performed under an expert. The last one is a professional method but provides easy-to-implement steps and can be used by anyone.<\/p>\n<p>So, read all the methods, analyse your needs and requirements and choose the one that fits best to your needs. For more depth analysis, you can refer the above comparison table.<\/p>\n<\/div>\n<div id=\"faqs\">\n<div class=\"black-border\">\n<h5>Frequently Asked Questions<\/h5>\n<p><strong>1. I can&#8217;t find the Export option in Microsoft Purview. What should I do now?<\/strong><\/p>\n<p><strong>Ans.<\/strong> If you don\u2019t see the Export option, check, whether you have been assigned the eDiscovery Manager role to your account. Also, make sure your Microsoft 365 subscription includes the Microsoft Purview compliance features which is need to export. After performing these steps, wait for a while as it can take some time to update.<\/p>\n<p><strong>2. Why does it take so long for My Content Search to finish?<\/strong><\/p>\n<p><strong>Ans.<\/strong> The time takes to complete content search depends on a number of factors, including the number of mailboxes, mailbox size, any filters you choose and work load on Microsoft 365 servers. Large organizations or searches in multiple mailboxes may take long time to process than a single mailbox export.<\/p>\n<p><strong>3. Can I export a specific folder instead of the whole mailbox?<\/strong><\/p>\n<p><strong>Ans.<\/strong> Sure. If you\u2019re using Outlook, you can select the folder you want to export to during the export process. Before exporting, you can filter the results in Microsoft Purview using search conditions and also it is possible using a professional tool.<\/p>\n<p><strong>4. What happens if I close the browser during the export preparation?<\/strong><\/p>\n<p><strong>Ans.<\/strong> Microsoft processes the export job on its servers, so closing the browser does not cancel the export job. But, you will need to go back to Microsoft Purview and download the completed export using the Microsoft eDiscovery Export Tool.<\/p>\n<p><strong>5. Can I use Outlook while exporting the PST file?<\/strong><\/p>\n<p><strong>Ans.<\/strong> Yes, but it might affect Outlook&#8217;s performance during the export, especially for large mailboxes. For best results, do not make any major changes to your mailbox until the export process is completed.<br \/>\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [\n    {\n      \"@type\": \"Question\",\n      \"name\": \"I can't find the Export option in Microsoft Purview. What should I do now?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"If you don\u2019t see the Export option, check whether your account has been assigned the eDiscovery Manager role. Also, make sure your Microsoft 365 subscription includes the Microsoft Purview compliance features required for exporting mailboxes. 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In Microsoft Purview, you can apply search filters such as keywords, sender, recipient, or date range before exporting. You can also use a professional tool for selective mailbox exports.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Why are multiple PST files created instead of a single file?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Microsoft may split large mailbox exports into multiple PST files to manage large file sizes more efficiently. This behavior is normal when exporting a large amount of mailbox data.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"What happens if I close the browser during the export preparation?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Microsoft processes the export job on its servers, so closing the browser does not cancel the export. You can return to Microsoft Purview later and download the completed export using the Microsoft eDiscovery Export Tool.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Will exporting a mailbox delete or change my Office 365 emails?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"No. Exporting creates a copy of the selected mailbox data. Your original emails, attachments, contacts, calendars, and other mailbox items remain unchanged in your Microsoft 365 account.\"\n      }\n    },\n    {\n      \"@type\": \"Question\",\n      \"name\": \"Can I use Outlook while exporting the PST file?\",\n      \"acceptedAnswer\": {\n        \"@type\": \"Answer\",\n        \"text\": \"Yes, but using Outlook during the export may affect its performance, especially when exporting large mailboxes. For the best results, avoid making significant changes to your mailbox until the export process has finished.\"\n      }\n    }\n  ]\n}<span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span>\n<\/script><\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Executive Summary: Microsoft 365 doesn&#8217;t provide a direct option to export PST files from the Office 365 Admin Center. Instead, admins export their Office 365 mailbox data to PST using Microsoft Purview, through its eDiscovery (Standard) or Content Search feature. Also, you can use alternative methods such as using Microsoft Outlook, PowerShell, and a professional [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":905,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24,31],"tags":[387,209,388,210],"class_list":["post-897","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-backup","category-office-365","tag-export-office-365-emails-to-pst","tag-export-pst-from-office-365","tag-office-365-emails-to-pst","tag-office-365-to-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Export PST from Office 365 Admin Center: Step-by-Step Tutorial<\/title>\n<meta name=\"description\" content=\"A complete guide to export PST from Office 365 admin center using 4 different methods. 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