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#1 Gmail Backup Software — 500,000+ Users Worldwide

Advik Gmail Backup Tool

Protect Your Gmail Data Before It's Too Late

Keep a complete copy of Gmail mailbox on your computer for offline access.

  • Save Gmail emails directly to your computer, hard drive, flash drive etc.
  • Export Gmail into 25+ options which includes PST, MBOX, EML, PDF, MSG and more.
  • Simple interface designed for both home users and IT professionals.
  • Supports OAuth 2.0 authentication to connect and backup Gmail accounts safely.
No credit card
25+ formats
★ 4.9 · 2,842 reviews
Advik Email Backup Wizard — main interface showing email source selection
Screenshots Video
The Email Backup Wake-Up Call

Why do you need a
Gmail Backup Solution?

Create a secure backup of your Gmail data to protect your important emails from various unforeseen situations.

Accidentally Deleted Emails

Sometimes, very important emails deleted by mistake cannot be recovered after a period of time. By backing up your Gmail, you can rest assured that you have a copy of your emails safely stored on your computer. It also means that when your important conversations, receipts, business communications, and documents are deleted from your Gmail account, you can still access them through a backup.

Around 3.4 B phishing emails are sent daily

Ransomware & Cyber Threats

Gmail is safe, but cyber threats like phishing attacks, account compromise or ransomware attacks can potentially threaten your email data. Having a local backup of your Gmail is an additional safety net, as it makes a second copy of your mailbox. In case your account is compromised due to some security issue, you can still recover your important emails and attachments from the backup.

60% of businesses lose access to email annually

Switching to another Email Platform

Eventually, many users and organisations migrate away from Gmail to some other email service or desktop email client. It is easier and safer to migrate if you have a backup of your Gmail data. You can export the emails to PST, MBOX, PDF, EML formats and then transfer them to Outlook, Thunderbird or any other email services without any data loss.

GDPR fines: €20M or 4%
Step-by-Step Process

How to Backup Gmail Emails to Computer?

Important: Before you log in, enable IMAP access in your Gmail account and create an App Password if you have enables 2-Step Verification. This will allow the software to connect to your Gmail mailbox securely.

1

Open the Software and Log In

Download and install the Advik Gmail Backup Tool to your computer. Enter your Gmail account credentials such as Email ID and App Password. Then launch the application to safely sign in. Once authenticated the software will connect to your gmail account and load the available mailbox folders.

2

Choose Gmail Folders to Backup

Once you login, the software will show all Gmail folders like Inbox, Sent, Drafts, Important, Spam and your custom folders. Select the folders you wish to backup. You can choose to backup the entire mailbox or backup specific folders as per your needs.

3

Choose a Saving Format and Location

Then select the output format in which you want to backup your Gmail emails. The software provides multiple options like PST, PDF, MBOX, EML, MSG, HTML, DOC, and many more. After choosing the format, browse and select a location on your computer, external drive or storage device where you would like the backup files to be saved.

4

Initiate the Gmail Backup Process

Press the Backup button to start downloading your Gmail emails locally. It will download your selected Gmail emails with attachments and save them in the desired format. Once complete, you will get a log report and then, you can directly open the Gmail backup files from the destination folder.

Step 1 — run the software and sign in
Step 1: Launch the software and sign in securely.
Step 2 — choose mailbox folders
Step 2: Select required mailbox folders.
Step 3 — select format and location
Step 3: Choose format and location.
Step 4 — Backup in progress with live status
Step 4: Watch live progress — backup completes in minutes
25+ Output Formats

Save Gmail Data in a Format that Works for You

Choose from 25+ export options such as email formats, document formats, contacts and calendar files, email services, email clients for backup and migration needs.

PST
MBOX
EML
EMLX
MSG
NSF
TGZ
PDF
HTML
MHT
DOC
DOCX
RTF
XPS
ODT
CSV
ICS
vCard
ZIP
JSON
XML
PNG
TIFF
GIF
JPEG
Email Client Formats
PST — Microsoft Outlook
MBOX — Thunderbird, Apple Mail
EML — Standard Email Format
EMLX — Apple Mail Exclusive
MSG — Outlook Message
NSF — IBM Lotus Notes
TGZ — Zimbra Mailbox
Document Formats
PDF — Searchable, printable
DOC / DOCX — Microsoft Word
RTF — Rich Text Format
XPS — XML Paper Specification
ODT — OpenDocument Text
PNG / TIFF / JPEG — Image
Web & Archive Formats
HTML — Web browser viewable
MHT — Single-file webpage
ZIP — Compressed archive
XML — Structured data export
JSON — Developer-friendly
Data & Calendar Formats
CSV — Excel-compatible data
ICS — Calendar / iCalendar
vCard — Contacts export
Why Advik Gmail Backup

Additional Helpful Key Features

The following are some helpful features of using this handy application to backup Gmail data with maximum output.

Download Gmail Emails on PC

Advik Gmail Backup Tool is the best choice to save your Gmail emails directly to your computer in a secure and organised way. The software creates a full local copy of your mailbox, retaining all emails, attachments, labels and folder structure. This feature is helpful if you want to create a personal backup of important emails, prevent data from accidental deletion, or view your emails even when you are offline.

Backup Google Workspace (G Suite) account

The software supports personal Gmail accounts and Google Workspace accounts, enabling businesses and organisations to backup employee mailboxes with the same application. Whether you're archiving company emails, preserving communication records, or getting ready for employee offboarding, the tool makes Google Workspace backup simple without any additional software.

Save Gmail Attachments to Folder

It also allows you to download all Gmail attachments separately into a folder of your choice on your computer. Save documents, images, PDFs, spreadsheets and more from all your emails easily without opening each one manually. This is especially handy if you want to get to important attachments fast, create an archive of documents or if you would like to free up some space in your mailbox.

Choose Specific Gmail Folders for Backup

Instead of backing up the whole Gmail account, this solution allows you to select specific folders or labels from your Gmail account such as Inbox, Sent, Drafts, Important or custom folders. In this way, you will have more control over the backup process and helps you to archive only the data you need. Especially handy when you need project specific emails, legal records or important conversations without having to do a full mailbox backup.

IMAP Email Migration

You can move Gmail messages to almost any email service that can connect with IMAP, using the built-in IMAP feature. Just provide the destination account credentials and the software will securely migrate your Gmail data. This is useful when migrating from Gmail to business email services, webmail accounts or custom mail servers that may not be included in the predefined migration list.

Export Gmail Emails to Another Platform

The software helps you to migrate Gmail emails directly to 90+ desktop email applications and email services. You can transfer Gmail to Thunderbird, Outlook, Zoho Mail, Lotus Notes, Yahoo Mail and Zimbra. In this way you can easily switch e-mail platforms and not lose your existing e-mails. If users want to migrate or prefer managing emails from a desktop, they can migrate their Gmail data without any complicated manual steps.

User-friendly Interface

More than a helpful features, it provides a simple and user-friendly interface that can easily be operated by anyone without having technical knowledge. The step-by-step process enables users to connect their Gmail account, select a backup option, and start the process within minutes. It ease the process of understanding this software and makes Gmail backup available for both home users and IT professionals.

24/7 Tech Support

Advik offers 24/7 technical support for product related queries, backup issues and any query related to Gmail backup for an easy user experience. The support team is available via live chat and email to help with software setup, choosing the right export option, or any other technical issues. This gives users peace of mind that they can get expert help when they need it due to any problem.

0
Users Worldwide
Windows
0
Email Providers
IMAP, POP3, OAuth
0
Output Formats
PST, MBOX, PDF & more
4.9★
User Rating
Based on 2,842 reviews
User Reviews

500,000+ Users Trust Their Emails to Advik

From solo freelancers to enterprise IT teams — here's what they say.

★★★★★ 4.9 / 5 · Based on 2,842 verified reviews
J
IT Administrator “We had to archive some employee Gmail accounts before deactivation. The tool exported the mailboxes to PST format with folder structure intact. “It was pretty straightforward and saved us a lot of manual work.
Michael R.
IT Administrator · United States
★★★★★
Gmail → Outlook PST
★★★★★
"I wanted a local copy of my gmail account because a lot of my invoices and client conversations were stored there. “The software backed up my emails and attachments without any problem and I can use them whenever I want."
D
Daniel K.
Canada
★★★★★
"The date filter option was very useful to me. Rather than download my entire mailbox, I backed up only emails related to projects over the past two years. “It reduced backup time and storage used."
E
Emily T.
Australia
★★★★★
"I was in the process of migrating from Gmail to Outlook and I wanted a backup before I started the migration. “Exporting my mailbox to PST gave me peace of mind and made the transition much easier."
R
Rajesh P.
Mumbai, India
★★★★★
"We used the software for archiving a former employee’s mailbox for compliance purposes. “Emails and attachments were preserved perfectly, and the backup was done without interfering with the original account."
L
Laura B.
Madrid, Spain
★★★★★
"Freelance Designer “I have years of client communications and design approvals in my Gmail account. “Local backup helped me get organised with my important records and have an additional copy other than Gmail."
D
David S.
United Kingdom
★★★★★
"We had to archive older Gmail emails for record retention. “The software enabled us to export only the folders we wanted, rather than the entire mailbox, which made the process much more manageable. "
T
Anna C.
Munich, Germany
Simple Pricing

Free vs Paid — What You Actually Get

Start free, no credit card required. Upgrade when you need unlimited backup.

Feature Free Trial
 Personal License
Starts from $39
Gmail Backup
Backup limit per folder25 emailsUnlimited
Output formats25+25+
Preserves folder structure✓✓
Saves attachments✓✓
Filters & Options
Date range filter✓✓
Subject / sender / recipient filter✓✓
Folder selection✓✓
Save to custom location✓✓
Advanced Features
Unlimited backup (no 25 limit)—✓
Batch / multiple accounts——
Cloud-to-cloud migration——
Priority support—✓
Free lifetime updates—✓
30-day money back guarantee—✓
No credit card required for free trial Download Buy Personal

Need batch backup or cloud migration? View our Pricing

System Requirements

Advik Gmail Backup Wizard is lightweight and installs in under a minute.

v13.4
78.1 MB · .exe installer
Download
Operating SystemWindows 11, 10, 8.1, 8, 7 — 32-bit & 64-bit
ProcessorPentium class or higher · Multi-core recommended
RAM1 GB minimum · 2 GB recommended for large mailboxes
Disk Space500 MB for installation · Additional space for backup output
InternetActive connection required (IMAP / POP3 / OAuth)
Email ProtocolsIMAP, POP3, OAuth 2.0, HTTPS
Output FormatsPST, MBOX, EML, MSG, PDF, HTML, DOC, RTF, CSV, ICS, vCard & 14 more
Supported ProvidersGmail, Yahoo, Microsoft 365, Zoho, Exchange, cPanel & 200+ more
Version13.4 · Last updated May 2026
LicenseFree · Personal · Business
Video Tutorial EULA
Don't Wait Until It's Too Late

Your Emails Are Worth
More Than You Think

Contracts, contacts, client history, receipts — your inbox is your business record. Download Advik Gmail Backup Tool and put a copy of it somewhere you control, today.

Download for Windows

Free trial · 25 emails per folder · No credit card · Windows · 30-day money back on purchase

Frequently Asked Questions

Everything you need to know about Advik Email Backup Wizard.

  • Step 1. Run Gmail Backup Software on your system.
  • Step 2. Enter your Gmail login credentials to sign in.
  • Step 3. Select mailbox folders and click Next button.
  • Step 4. Choose a file format as per your requirement.
  • Step 5. Provide location, click Backup and analyze the backup process.
This is how you can backup Gmail emails to computer safely.
Yes. You can use the built-in filters to backup emails by date range, sender, recipient, subject or by the folders and labels selected.
You can save the backup on your computer, external hard drive, SSD, USB flash drive, network location or any storage device with enough free space.
No. The software does backup process without changing, deleting or modifying the original emails stored in your Gmail account.
If the process is interrupted by a network error, system restart or power failure, you can resume the backup operation. The exact behaviour depends on the selected backup mode and the size of the mailbox.
The backup time depends on factors such as mailbox size, number of emails, amount of attachments, internet speed, and system performance. Smaller mailboxes can be done quickly, while larger accounts can take longer.
The software uses secure authentication methods to access your mailbox to backup its contents. We don't use the credentials from your Gmail account for marketing purposes, nor do we share them outside of Google.