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#1 Email Backup Software — 500,000+ Users Worldwide

Advik Email Backup Wizard

Own a Copy on Your Terms.

Download a Trusted Email Backup Tool to Create a Safe Offline Copy of Your Entire Mailbox.

Windows
macOS
  • Works with 200+ Email providers Gmail, Yahoo, Microsoft 365, Zoho & any IMAP
  • Export Emails into 25+ saving options including PST, MBOX, PDF, HTML, MSG etc.
  • Secure OAuth 2.0 authentication for safe email login
  • Compatible with all latest and older versions of Windows & macOS
No credit card
200+ providers
25+ formats
★ 4.9 · 2,842 reviews
Advik Email Backup Wizard — main interface showing email source selection
Screenshots Video
Backup from 200+ email providers including
📧Gmail
📬Microsoft 365
📩Yahoo Mail
💼Zoho Mail
🌐cPanel Webmail
📮AOL Mail
🔷Outlook.com
🖥️Exchange Server
🌍GoDaddy Email
⚙️Google Workspace
📨GMX Mail
🔗Rediffmail
🏠Bluehost Email
⚡Fastmail
🌱SiteGround Email
📫Earthlink
🔒ProtonMail
📡Namecheap Email
🌐HostGator cPanel
📬Horde Webmail
🔷Network Solutions
📧Windstream
💡MWEB
🌐Any IMAP Server
📧Gmail
📬Microsoft 365
📩Yahoo Mail
💼Zoho Mail
🌐cPanel Webmail
📮AOL Mail
🔷Outlook.com
🖥️Exchange Server
🌍GoDaddy Email
⚙️Google Workspace
📨GMX Mail
🔗Rediffmail
🏠Bluehost Email
⚡Fastmail
🌱SiteGround Email
📫Earthlink
🔒ProtonMail
📡Namecheap Email
🌐HostGator cPanel
📬Horde Webmail
🔷Network Solutions
📧Windstream
💡MWEB
🌐Any IMAP Server
The Email Backup Wake-Up Call

Your Business Memory Is
One Incident Away from Gone

The inbox is a place where every signed contract, every client conversation, every invoice stores. Here’s what can happen when you depend on the cloud.

Account gets Hacked or Suspended

Every day, some 3.4 billion phishing emails are sent out globally. A single account compromise means losing your whole inbox forever and email providers are not responsible to restore it.

Around 3.4 B phishing emails are sent daily

Provider Change Due to Policy or Outage

Email providers can raise storage limits, cut free trials or face huge server failures. In December 2020 a major Google services outage temporarily impacted access to Gmail and other Google services. There were no reports of permanent loss of data, though users experienced outages.

60% of businesses lose access to email annually

Legal Compliance and Audit Requirements

GDPR, HIPAA and SOX regulations require businesses to keep email records for 3–7 years. There is no requirement to rely entirely on your cloud providers for email security as it expose you to large fines.

GDPR fines: €20M or 4%
Right now, at this moment: Emails are being permanently deleted, accounts are being suspended, and businesses are discovering their "cloud backup" was never actually a backup.
0
Emails deleted since you opened this page
Common Misconceptions

3 Dangerous Email Backup Myths

Go through each card and find out the real story behind what most people think about cloud email safety and security.

Myth #1

"Gmail keeps my emails permanently, No need to backup it."

Hover to reveal the truth
The Truth

Google closes accounts permanently.

Google can terminate accounts for violations of policies, inactivity, or abuse flags, often without warning. It's written in their Terms of Service. Suspended accounts are completely cut off and stops accessing even old emails for years. In the cloud your data is not yours, it’s theirs. So, backup is important.

Myth #2

"Deleted e-mails can always be restored from Trash or Sent folder."

Hover to reveal the truth
The Truth

Trash empties by itself. When it’s gone, it’s gone forever.

Gmail Trash is emptied after 30 days. Yahoo deletes after 7 days. Retention in Microsoft 365 depends on policies set by your organization and mailbox settings.. And when that window closes, no provider side recovery is possible, even with paid support.

Myth #3

"My emails are safe in the Cloud because they’re online."

Hover to reveal the truth
The Truth

Cloud = Uptime. Backup = in your hand, in your control.

Cloud storage is about accessibility not for disaster recovery. You don’t control it so you can’t guarantee its uptime and have no legal ownership of data stored there. A real backup is a copy you have on your device on your terms.

200+ Email Providers

Works with Every Email Service You Use

From personal Gmail to enterprise Microsoft 365 — one tool handles them all.

Gmail & Google Workspace
It provides complete backup for personal Gmail accounts and professional Google Workspace mailboxes using secure OAuth 2.0 authentication; it does not store password.
✓ Supports personal Gmail, Business Gmail, Google Workspace

What Gets Backed Up

Inbox, Sent, Drafts, Spam, Trash
All custom labels & folders
Attachments (all file types)
Email headers, CC/BCC, timestamps
Embedded images & signatures
Contacts & calendar (ICS, vCard)

Save As

PSTMBOX PDFHTML MSGEML DOCCSV NSF+ 16 more
Microsoft 365 & Outlook.com
Backup Microsoft 365 Business and Outlook.com accounts including Exchange Server mailboxes. Supports Modern Authentication (OAuth) and basic IMAP feature.
✓ Supports Microsoft 365, Outlook.com, Exchange Server

What Gets Backed Up

Inbox, Sent Items, Deleted Items
Archive folders & sub-folders
All attachments including Office files
Email threading & conversation view
Calendar events (ICS export)
Contacts directory (vCard)

Save As

PSTMBOX PDFEML MSGHTML RTFDOC XPS+ 16 more
Yahoo Mail & Yahoo Business
Backup Yahoo Mail and Yahoo Business email accounts. Connects to Yahoo IMAP server using secure App Password authentication.
✓ Yahoo Mail, Yahoo Mail Plus, Yahoo Business

What Gets Backed Up

Inbox, Sent, Drafts, Bulk Mail, Trash
All custom folders you've created
All attachments & file types
Email headers & metadata
Contacts (vCard export)

Save As

PSTMBOX EMLPDF MSGHTML CSVDOC NSF+ 16 more
Zoho Mail and Zoho Business Email
Backup Zoho Mail personal accounts and Zoho Workplace business mailboxes. Great for businesses switching from Zoho or need a local backup.
✓ Zoho Mail Free, Zoho Mail Premium, Zoho Workplace

What Gets Backed Up

Inbox, Sent, Drafts, Trash, Spam
Custom folders and streams
All attachments & inline images
Email notes and tags
Contacts & calendar data

Save As

PSTMBOX EMLPDF MSGHTML TGZCSV ICS+ 16 more
cPanel / Webmail / Hosting Providers
Backup email from any hosting provider; it includes Bluehost, HostGator, SiteGround, Namecheap, GoDaddy and many more. It supports Standard IMAP login.
✓ Any cPanel, Horde, Roundcube, SquirrelMail server

What Gets Backed Up

Inbox, Sent, Drafts, Trash, Junk
All custom mailbox folders
All file attachments
Company domain email accounts

Save As

PSTMBOX EMLPDF MSGHTML EMLXDOC RTF+ 16 more
IMAP / POP3 Universal Mode
Don't see your provider on the list? Use IMAP/POP3 mode. Provide your email address, IMAP server, port and credentials and backup from any email service in the world.
✓ Works with any IMAP or POP3-enabled email server

What You Need

Email address & password (or App Password)
IMAP server address (e.g. imap.yourhost.com)
Port number (usually 993 for SSL)
SSL/TLS setting for your server
Find IMAP settings for your provider →

Save As

PSTMBOX EMLPDF MSGHTML CSVDOC NSF+ 16 more
Step-by-Step Process

How to Backup Your Emails in 5 Easy Steps

No configuration required. This tool guides you through sign-in and finishes the backup in less than 10 minutes.

1

Run and Choose Email Source

Launch the software and select your email provider from the list – Gmail, Yahoo, Microsoft 365 or provide IMAP settings manually.

2

Securely sign in

Login using OAuth 2.0 (for Gmail/M365) or IMAP credentials. The tool never stores your password.

3

Choose Folders to Backup

Select specific mailbox folders - Inbox, Sent, Drafts or any custom folder. Select everything or just what only you want.

4

Select Output Format & Apply Filters

Choose from 25+ saving options. Filter by date range, subject, sender or recipient and backup only required emails.

5

Click Backup – Done!

Tap on the Backup button and see how it works. After completion, a full log report will be generated. Now, your emails are stored safely on your device.

Step 1 — Select email source provider
Step 1: Select your email service from the provider list
Step 2 — Sign in to your email account
Step 2: Sign in securely — OAuth or IMAP credentials
Step 3 — Choose mailbox folders to backup
Step 3: Select folders, choose format, apply filters
Step 4 — Backup in progress with live status
Step 4: Watch live progress — backup completes in minutes
Step 5 — Backup complete with log report
Step 5: Complete! Full log report saved to your drive
25+ Output Formats

Download Emails in Any Format of your Choice

Export emails in PST, Gmail and in any other as per your requirement for backup, sharing or compliance needs.

PST
MBOX
EML
EMLX
MSG
NSF
TGZ
PDF
HTML
MHT
DOC
DOCX
RTF
XPS
ODT
CSV
ICS
vCard
ZIP
JSON
XML
PNG
TIFF
GIF
JPEG
Email Client Formats
PST — Microsoft Outlook
MBOX — Thunderbird, Apple Mail
EML — Standard Email Format
EMLX — Apple Mail Exclusive
MSG — Outlook Message
NSF — IBM Lotus Notes
TGZ — Zimbra Mailbox
Document Formats
PDF — Searchable, printable
DOC / DOCX — Microsoft Word
RTF — Rich Text Format
XPS — XML Paper Specification
ODT — OpenDocument Text
PNG / TIFF / JPEG — Image
Web & Archive Formats
HTML — Web browser viewable
MHT — Single-file webpage
ZIP — Compressed archive
XML — Structured data export
JSON — Developer-friendly
Data & Calendar Formats
CSV — Excel-compatible data
ICS — Calendar / iCalendar
vCard — Contacts export
Why Advik Email Backup

Every Feature You Need, Nothing You Don't

Designed for people who need reliable email backup without a manual, a consultant or an IT degree.

Compatible with 200+ Email Providers

Advik Email Backup Wizard works with more than 200 email services, including Gmail, Yahoo Mail, Microsoft 365, Zoho Mail, GoDaddy, cPanel, AOL, Exchange Server and any IMAP enabled accounts. This single software allows users to backup emails from multiple accounts without using any specific method. It makes the backup process convenient for personal and business users.

25+ Output Formats

It offers users to backup emails in 25+ file formats like Gmail to PST, PDF, MBOX, EML, MSG, HTML, etc. It depends on the user’s specific needs as what format they want to select. For example, PST files supports Outlook, PDF files are useful for legal records and MBOX files are compatible with Thunderbird etc.

Advanced Email Filters

It also provides an advanced filter options that lets you to backup only the selected emails and not the whole mailbox. Users can filter the email by date range, sender address, recipient address etc. With this feature you can save storage space, reduce backup time and backup email selectively for personal, legal or business reasons.

Batch Mode — Multiple Accounts

The software includes a Batch Mode feature in the Pro and Migration editions that allows users to backup multiple email accounts in a single time using a CSV file. This helps businesses, IT administrators and migration professionals manage and backup large numbers of email accounts without using them one by one.

Folder Structure Preserved

It’s needed to maintain the original folder hierarchy and it’s possible with this tool. It preserves complete mailbox with all folders, sub-folders and labels during the backup process and delivers exactly as they are shown in the email account. This helps users to easily find and manage emails after backup without confusion.

Save to Any Storage Location

Sometimes, users need to save email backup to their desire location to remember it. With this tool, users can save backup files to their selective location such as computer’s hard drive, USB flash drive, external hard disc etc. This allows the users to keep the backup copies in safe and convenient locations as per their needs.

Live Progress & Log Report

It provides live backup process with real time status & other updates during the process. Users can easily see what emails are being downloaded and the other progress details. When the process is complete, it automatically generates a detailed log report with backup information and status.

Cloud-to-Cloud Migration

By using this software, you can also perform cloud to cloud email migration from one email platform to another like Gmail to Outlook, Yahoo to Zoho, Thunderbird to Exchange and so on. Users can directly move emails from one account to another without any other steps.

0
Users Worldwide
Windows & Mac
0
Email Providers
IMAP, POP3, OAuth
0
Output Formats
PST, MBOX, PDF & more
4.9★
User Rating
Based on 2,842 reviews
User Reviews

500,000+ Users Trust Their Emails to Advik

From solo freelancers to enterprise IT teams — here's what they say.

★★★★★ 4.9 / 5 · Based on 2,842 verified reviews
J
I tried everything possible to backup my emails before switching from Yahoo to Gmail. Their native export was not working and all other tools failed or were costly. Advik imported 6 years of Yahoo Mail in under 2 hours, kept all my folders and attachments and exported it as MBOX so I could import it directly into Gmail. Absolutely workable. It was worth it.
John Noble
Software Developer · United States
★★★★★
Yahoo → Gmail Migration
★★★★★
"Awesome! I saved a mirror copy of my Gmail backup directly to a USB pen drive through using this solution. The folder structure was 100 percent intact. A must have for anyone wanting real offline email security."
A
Anthony L.
Canada
★★★★★
"This software helped me to transfer emails from Yahoo to Gmail account directly – no manual tricks, no configuration. It functions as email migration and backup utility. Really great."
R
Rachael T.
Australia
★★★★★
"5.0 out of 5 stars. You do not need to look for any other tool to backup emails. Advik supports almost all type of email accounts. I use it for my whole company's Google Workspace, 40 accounts backed up monthly."
J
Jesse S.
Cape Town, South Africa
★★★★★
"At first I was sceptical but it worked perfectly with our company’s cPanel email. Saved 3 years of business correspondence to PDF for our legal team. The date-range filter was just what I needed."
M
Maria G.
Madrid, Spain
★★★★★
"Saved myself a lot of time on what I'd wasted earlier on manual backups. Batch mode is awesome, I backed up 15 client email accounts in one run. Customer support was fast and helpful also."
K
Kevin P.
United Kingdom
★★★★★
"I’m an IT manager and I’ve tested eight email backup tools. Advik is the only one who handled our Exchange Server + Microsoft 365 hybrid setup without any configuration issues. Reliable. Quick. Well thought through. "
T
Thomas W.
Munich, Germany
Simple Pricing

Free vs Paid — What You Actually Get

Start free, no credit card required. Upgrade when you need unlimited backup.

Feature Free Trial
 Lite License
Starts from $99
Email Backup
Backup limit per folder25 emailsUnlimited
Email providers supported200+200+
Output formats25+25+
Preserves folder structure✓✓
Saves attachments✓✓
Filters & Options
Date range filter✓✓
Subject / sender / recipient filter✓✓
Folder selection✓✓
Save to custom location✓✓
Advanced Features
Unlimited backup (no 25 limit)—✓
Batch / multiple accounts——
Cloud-to-cloud migration——
Priority support—✓
Free lifetime updates—✓
30-day money back guarantee—✓
No credit card required for free trial Download Buy Lite

Need batch backup or cloud migration? View our Pricing

System Requirements

Advik Email Backup Wizard is lightweight and installs in under a minute.

v13.4
78.1 MB · .exe installer
Download
Operating SystemWindows 11, 10, 8.1, 8, 7 — 32-bit & 64-bit
ProcessorPentium class or higher · Multi-core recommended
RAM1 GB minimum · 2 GB recommended for large mailboxes
Disk Space500 MB for installation · Additional space for backup output
InternetActive connection required (IMAP / POP3 / OAuth)
Email ProtocolsIMAP, POP3, OAuth 2.0 (Gmail, Microsoft 365), HTTPS
Output FormatsPST, MBOX, EML, MSG, PDF, HTML, DOC, RTF, CSV, ICS, vCard & 14 more
Supported ProvidersGmail, Yahoo, Microsoft 365, Zoho, Exchange, cPanel & 200+ more
Version13.4 · Last updated May 2026
LicenseFree · Lite · Pro · Migration
Video Tutorial EULA
Don't Wait Until It's Too Late

Your Emails Are Worth
More Than You Think

Contracts, contacts, client history, receipts — your inbox is your business record. Download Advik Email Backup Wizard and put a copy of it somewhere you control, today.

Download for Windows Download for Mac

Free trial · 25 emails per folder · No credit card · Windows & Mac · 30-day money back on purchase

Frequently Asked Questions

Everything you need to know about Advik Email Backup Wizard.

  • Step 1. Launch the software and select your email service provider.
  • Step 2. Sign in with your login details (OAuth or App Password).
  • Step 3. Choose required mailbox folders you want to backup.
  • Step 4. Select any saving option from the list.
  • Step 5. Filter by date/subject if needed and click Backup.
Once the process is started, it starts to download and provides live progress report.
It offers more than 200+ email providers including Gmail, Yahoo Mail, Microsoft 365, Outlook.com, Zoho Mail, AOL, GoDaddy, cPanel/Webmail, Exchange Server, Rediffmail, GMX, Fastmail, SiteGround, Bluehost, Hostgator and any server that supports IMAP or POP3. If your provider is not listed, choose the IMAP option and type in the server details yourself.
Yes. The tool allows you to select single or multiple folders (Inbox, Sent, Drafts, custom folders) and filter by date range, subject, sender or any other filter. For instance, if you want to backup only emails from Nov in Gmail, select Gmail as the source, filter by date range Nov 1-30 and hit Backup and only those emails will be downloaded.
Yes, you can backup multiple email accounts at a time using Batch Mode feature available in Pro and Migration licenses. All you have to do is create a CSV file with of your required email accounts and upload it into the software. The tool will automatically process and backup all accounts one-by-one. This feature is helpful for large businesses, IT administrators and migration specialists who need to handle multiple email accounts at one time.
No. Advik Email Backup Wizard uses OAuth 2.0 for supported providers (Gmail, Microsoft 365) - your password is neither entered into nor stored by the tool. For IMAP connections, credentials are only used during the active session and are not sent to Advik’s servers. All data goes straight from your email provider to your local storage.
  • Lite License: Backup and save email from one email account.
  • Pro License: All Lite features, plus Batch Mode to backup multiple email accounts.
  • Migration License: Comes with all pro features and provide direct email migration between supported email services and accounts.
Yes. When the backup is completed the tool creates a detailed log report. It includes information about each email, its status such as successful, skipped, or failed, the output file path, and timestamps.