How to Export Gmail Emails to PST Format?
Max Wright | May 24th, 2024 | Data Backup
Learn the most effective method to export Gmail to PST file with complete emails. This tutorial includes two simple methods to convert Gmail email to PST manually and automatically.
Gmail is a free email service provided by Google. It was launched in April 2004. Since then, it was one of the most popular email service globally. The ease of understanding its features is very impressive. It is integrated with additional features like a calendar, contacts, sheets, documents, priority inbox, powerful search capabilities and many more.
Now back to this topic. Why to export Gmail emails to PST? Exporting emails from Gmail to PST is often done for backup purposes, migration to different email clients, archiving purposes, email management, and many more.
You can use several methods to create PST file from Gmail. Basically, we are going to show two common approaches: with and without Outlook.
How to Export Gmail to PST With Outlook?
- Launch the Outlook application on your Windows PC.
- Configure your Gmail account in Outlook.
- After successful configuration, click File Menu > Open & Export.
- Select Import/Export Option.
- Select “Export to a file” and then click the Next button.
- Select “Outlook Data File (.pst)” again and hit the Next button.
- Select the account and click Next button.
- Select the Output path and click on Finish.
Finished! This is how you can export Gmail to PST file. Alternatively, using this Import/Export tool you can also export Gmail emails to Excel file.
Unfortunately, there are some limitations to this method.
Limitation!!
- Displayed Outlook Error 0X800CCC0E during IMAP Configuration
- Won’t work if Outlook Export Option is disabled or not Working
- No Email Filter Option to export only specific emails
How to Export Gmail Emails to PST File? – Automatically
First of all download and install Advik Gmail Backup Software on your PC. This software can easily export Gmail to PST without Outlook. It will export the entire mailboxes to Outlook PST with the same folder hierarchy. During the export process, the software preserves email headers, signatures, hyperlinks, attachments, and other information as well. The software also offer “Advance Email Filter” option to export only specific emails only.
Download the software and try it for FREE.
Note: Enable IMAP and Use Gmail App Password to Sign in to Advik Software
Steps to Export Gmail to PST
Step 1. Launch software and sign in with Gmail credentials.
Step 2. Select mailbox folders to convert into .pst file format.
Step 3. Choose PST from the saving option list.
Step 4. Click Filter Options to apply email filters (Optional).
Step 5. Click Destination Path to set a target location to save PST file.
Step 6. Now click the Backup button to start the email export process.
The software will start exporting emails from Gmail to PST automatically. Once, the process get finished, the software will display a successful pop-up notification with a log report. This is how you can download Gmail to Outlook PST file.
Both the above methods are workable and are recommendable for exporting Gmail to PST file. However, if people want to save data more preciously by opting out some unwanted emails, in that case automated solution is suggested. MS Outlook doesn’t provide an email filter option. Below are a few additional benefits you will get from the software.
Why Choose Automatic Approach?
- You can filter your emails to export and get rid of unwanted emails to be carried along with the resultant PST file. These features are not available in Microsoft Outlook nor in 2019/2016/2013 or 2007 versions.
- Not only PST, but the software also offers more than 30+ email saving options. You can export Gmail emails to PDF, EML, MSG and many more. On the other hand, Outlook will give you .pst and .csv.
- If you want to download Gmail emails to PST file, you can select the folder from the software whereas Outlook doesn’t apply this option.
- Easily create PST file from multiple Gmail accounts in one single attempt. On the other hand, you have to manually configure it in Outlook which is quite a time-consuming process.
Other features are available in the software.
- Extract email addresses from Gmail to Excel
- Download all attachments from Gmail at Once
- Lifetime Free Technical Support with Future Updates
- Export G Suite to PST File Using Same Software
- Backup Gmail Data to iPhone, Android, directly from the software
- Import Gmail to Thunderbird, Zimbra, Windows Live Mail, Lotus Notes, etc
- Easily workable in Windows 11/10 and previous versions
- Simple and self-explanatory graphical user interface