How to Export Gmail to PST With & Without Outlook?

Max Wright | March 21st, 2024 | Data Backup

Learn the most effective method to export emails from Gmail to PST file. This tutorial includes two basic and simple approaches to create PST file from Gmail with and without Outlook. 

Gmail is one of the most popular email service providers. Even I have used Gmail since 2010. Currently, it has 2.2 Billion monthly active users as compared to other email service providers. Some people search for how to export Gmail mailbox to PST file as a backup file.

Why PST Format is Chosen?

By backing up emails from Gmail to PST file, you can free up some storage space from your mailbox server. Once, you export all emails from Gmail into .pst file, you can delete your existing unused messages to get some space. As you had already archived emails in Outlook data file (.pst).

Also, this file format is easily portable and can be transferred to any Outlook version.

Anyway, let’s move ahead and find out the solutions available to export Gmail mailbox to .pst file format.

How to Export Gmail to PST File With Outlook?

In this method, you have to install MS Outlook in your System. Follow the below steps to export Gmail emails to PST file.

  1. Launch the Outlook application on your Windows PC.
    Launch Outlook Application
  2. Configure your Gmail account in Outlook.
    Add Gamil account in Outlook
  3. After successful configuration, click File Menu > Open & Export.
    gmail export to pst
  4. Select Import/Export Option.
    how to export gmail to pst
  5. Select “Export to a file” and then click the Next button.
    Export Outlook Emails
  6. Select “Outlook Data File (.pst)” again and hit the Next button.
    gmail to pst
  7. Select the account and click Next button.
    convert gmail to pst
  8. Select the Output path and click on Finish.
    gmail export to pst

Finished! This is how you can export Gmail email to PST file. Alternatively, using this Import/Export tool you can also export Gmail emails to Excel file.

Unfortunately, there are some limitations to this method.

Limitation!!

  1. Displayed Outlook Error 0X800CCC0E during IMAP Configuration
  2. Won’t work if Outlook Export Option is disabled or not Working
  3. No Email Filter Option to convert specific emails

To get full access to exporting Google Mail to Outlook .pst file, opt for Method 2. You will get dozens of amazing features that will make your email conversion very efficient and more accurate.

Download and install the Advik Gmail Backup tool. This powerful application is capable enough to download PST from Gmail. This is a completely standalone application that doesn’t require MS Outlook installation. The software allows you to select a single of multiple mailbox folders to export into .pst file format.

In addition, the software also offers multiple export options. The program is loaded with dozens of amazing features. Download the software now and try it for free.

Note: Please Enable IMAP and Use Gmail App Password to Sign in to Advik Software

Steps to Export Gmail Emails to PST

Step 1. Launch Gmail to PST tool and enter your Gmail credentials to Sign in.

gmail export to pst

Step 2. Select mailbox folders to convert into .pst file format.

gmail to pst

Step 3. Choose PST from the saving option list.

create pst file from gmail

Step 4. Click Filter Options to apply email filters (Optional).

gmail to pst converter

Step 5. Click Destination Path to set a target location to save PST file.

convert gmail to pst

Step 6. Now click the Backup button to start the email export process.

export gmail to pst

That’s All! Now sit back and relax, the software starting exporting emails from Gmail to .pst file.

gmail export to pst

Once, the process get finished, the software will display a successful pop-up notification with a log report. This is how you can create a PST file from Gmail.

Both the above methods are workable and are recommendable for exporting Gmail mailbox to PST file. However, if people want to save data more preciously by opting out some unwanted emails, in that case automated solution is suggested. MS Outlook doesn’t provide an email filter option. Below are a few additional benefits you will get from the software.

  • You can filter your emails to export and get rid of unwanted emails to be carried along with the resultant PST file. These features are not available in Microsoft Outlook nor in 2019/2016/2013 or 2007 versions.
  • Not only PST, but the software also offers more than 30+ email saving options. You can export Gmail emails to PDF, EML, MSG and many more. On the other hand, Outlook will give you .pst and .csv.
  • If you want to download Gmail emails to PST file, you can select the folder from the software whereas Outlook doesn’t apply this option.
  • Easily create PST file from multiple Gmail accounts in one single attempt. On the other hand, you have to manually configure it in Outlook which is quite a time-consuming process.

Other features are available in the software.

Watch How to Create PST File from Gmail

Frequently Asked Questions

Question 1. How Do I export specific emails from Gmail to PST?

Answer. In the manual method, you will not get any option for this task. However, Advik Gmail to PST Converter is embedded with the “Advance Email Filter” option that allows you to export only selected emails.

Question 2. What will happen with the email attachment after exporting the mailboxes in .pst?

Answer. Both methods will preserve email folder hierarchy and email attributes including attachments. Thus, there will be no data loss.

Question 3. Which solution is a time saver?

Answer. Method 2 is the best choice if you want to save your manual efforts and time. The software will create pst file from Gmail in a very short period.

Question 4. Is Automatic software Compatible with Windows 11?

Answer. Yes, the software is workable in Windows 11/10/8.1/8/XP and earlier versions.

Question 5. Can Gmail be exported to PST using the manual method?

Answer. Yes, you can export Gmail to PST with Outlook configuration process. All you have to do is add Gmail to Outlook email client using App Password and IMAP settings.