How to Export Gmail Emails to PST Format?

Max Wright | May 24th, 2024 | Data Backup

Learn the most effective method to export Gmail to PST file with complete emails. This tutorial includes two simple methods to convert Gmail email to PST manually and automatically.

Gmail is a free email service provided by Google. It was launched in April 2004. Since then, it was one of the most popular email service globally. The ease of understanding its features is very impressive. It is integrated with additional features like a calendar, contacts, sheets, documents, priority inbox, powerful search capabilities and many more.

Now back to this topic. Why to export Gmail emails to PST? Exporting emails from Gmail to PST is often done for backup purposes, migration to different email clients, archiving purposes, email management, and many more.

You can use several methods to create PST file from Gmail. Basically, we are going to show two common approaches: with and without Outlook.

How to Export Gmail to PST With Outlook?

  1. Launch the Outlook application on your Windows PC.
    Launch Outlook Application
  2. Configure your Gmail account in Outlook.
    Add Gamil account in Outlook
  3. After successful configuration, click File Menu > Open & Export.
    gmail export to pst
  4. Select Import/Export Option.
    how to export gmail to pst
  5. Select “Export to a file” and then click the Next button.
    Export Outlook Emails
  6. Select “Outlook Data File (.pst)” again and hit the Next button.
    gmail to pst
  7. Select the account and click Next button.
    convert gmail to pst
  8. Select the Output path and click on Finish.
    gmail export to pst

Finished! This is how you can export Gmail to PST file. Alternatively, using this Import/Export tool you can also export Gmail emails to Excel file.

Unfortunately, there are some limitations to this method.

Limitation!!

  1. Displayed Outlook Error 0X800CCC0E during IMAP Configuration
  2. Won’t work if Outlook Export Option is disabled or not Working
  3. No Email Filter Option to export only specific emails

First of all download and install Advik Gmail Backup Software on your PC. This software can easily export Gmail to PST without Outlook. It will export the entire mailboxes to Outlook PST with the same folder hierarchy. During the export process, the software preserves email headers, signatures, hyperlinks, attachments, and other information as well. The software also offer “Advance Email Filter” option to export only specific emails only.

Download the software and try it for FREE.

 

Note: Enable IMAP and Use Gmail App Password to Sign in to Advik Software

Steps to Export Gmail to PST

Step 1. Launch software and sign in with Gmail credentials.

gmail export to pst

Step 2. Select mailbox folders to convert into .pst file format.

gmail to pst

Step 3. Choose PST from the saving option list.

create pst file from gmail

Step 4. Click Filter Options to apply email filters (Optional).

gmail to pst converter

Step 5. Click Destination Path to set a target location to save PST file.

convert gmail to pst

Step 6. Now click the Backup button to start the email export process.

export gmail to pst

The software will start exporting emails from Gmail to PST automatically. Once, the process get finished, the software will display a successful pop-up notification with a log report. This is how you can download Gmail to Outlook PST file.

gmail export to pst

 

Both the above methods are workable and are recommendable for exporting Gmail to PST file. However, if people want to save data more preciously by opting out some unwanted emails, in that case automated solution is suggested. MS Outlook doesn’t provide an email filter option. Below are a few additional benefits you will get from the software.

Why Choose Automatic Approach?

  • You can filter your emails to export and get rid of unwanted emails to be carried along with the resultant PST file. These features are not available in Microsoft Outlook nor in 2019/2016/2013 or 2007 versions.
  • Not only PST, but the software also offers more than 30+ email saving options. You can export Gmail emails to PDF, EML, MSG and many more. On the other hand, Outlook will give you .pst and .csv.
  • If you want to download Gmail emails to PST file, you can select the folder from the software whereas Outlook doesn’t apply this option.
  • Easily create PST file from multiple Gmail accounts in one single attempt. On the other hand, you have to manually configure it in Outlook which is quite a time-consuming process.

Other features are available in the software.

Watch How to Convert Gmail Email to PST

Frequently Asked Question

Question 1. How many folders can I export in one attempt?
Answer. You can export single and multiple mailboxes in one attempt. However, the software allows you to select folders of your choice.
Question 2. Which option allows me to convert selected emails?
Answer. There is no such option in manual. But you can apply email filters in software.
Question 3. What will be difference in Trial and Licensed version software?
Answer. With Trial you can export only 25 emails from each folder. On the other hand, you can export unlimited emails and folders from Gmail to PST. There is no limitations.
Question 4. Can I export Gmail emails to PST without Outlook?
Answer. Yes, the software is completely standalone and doesn’t require any supportive application.
Question 5. Which is the best way to export all emails from Gmail?
Answer. The automatic solution i.e. Advik Gmail to PST method is the best approach. As you will multiple advanced features that enhance more accurate result.