How to Export Gmail to PST With & Without Outlook?

Max Wright | March 21st, 2024 | Data Backup

Learn the most effective method to export Gmail to PST file with complete emails and folders. This tutorial includes two basic and simple approaches to create PST file from Gmail with and without Outlook. 

Gmail is one of the most popular email service providers. Even I have used Gmail since 2010. Currently, it has 2.2 Billion monthly active users as compared to other email service providers. Some people search for how to export Gmail mailbox to PST file as a backup file.

Why PST Format is Chosen? By exporting emails from Gmail to PST file, you can free up some storage space from your mailbox server. Once, you export all emails from Gmail into .pst file, you can delete your existing unused messages to get some space. As you had already archived emails in Outlook data file (.pst).

The basic question is “Can I export Gmail to PST?” Yes, you can export emails from Gmail to PST file. There are two methods either you can choose MS Outlook or via third-party application.

Also, this file format is easily portable and can be transferred to any Outlook version.

Anyway, let’s move ahead and find how to convert Gmail emails to .pst format.

How to Export Gmail to PST File With Outlook?

  1. Launch the Outlook application on your Windows PC.
    Launch Outlook Application
  2. Configure your Gmail account in Outlook.
    Add Gamil account in Outlook
  3. After successful configuration, click File Menu > Open & Export.
    gmail export to pst
  4. Select Import/Export Option.
    how to export gmail to pst
  5. Select “Export to a file” and then click the Next button.
    Export Outlook Emails
  6. Select “Outlook Data File (.pst)” again and hit the Next button.
    gmail to pst
  7. Select the account and click Next button.
    convert gmail to pst
  8. Select the Output path and click on Finish.
    gmail export to pst

Finished! This is how you can export Gmail to PST file. Alternatively, using this Import/Export tool you can also export Gmail emails to Excel file.

Unfortunately, there are some limitations to this method.


  1. Displayed Outlook Error 0X800CCC0E during IMAP Configuration
  2. Won’t work if Outlook Export Option is disabled or not Working
  3. No Email Filter Option to export only specific emails

First of all download and install Advik Gmail Backup Software on your PC. This software can easily export Gmail to PST automatically. There is No Outlook Installation Required via this method. It will export the entire Gmail mailbox to PST with the same folder hierarchy. Hence, no data modification will take place. During the export process, the software preserves email headers, signatures, hyperlinks, attachments, and other information as well.

Click below and try the software for free.


Note: Enable IMAP and Use Gmail App Password to Sign in to Advik Software

Steps to Export Gmail to PST Automatically

Step 1. Launch software and sign in with Gmail credentials.

gmail export to pst

Step 2. Select mailbox folders to convert into .pst file format.

gmail to pst

Step 3. Choose PST from the saving option list.

create pst file from gmail

Step 4. Click Filter Options to apply email filters (Optional).

gmail to pst converter

Step 5. Click Destination Path to set a target location to save PST file.

convert gmail to pst

Step 6. Now click the Backup button to start the email export process.

export gmail to pst

The software will start downloading emails from Gmail to PST automatically. Once, the process get finished, the software will display a successful pop-up notification with a log report. This is how you can create a PST file from Gmail.

gmail export to pst


Both the above methods are workable and are recommendable for exporting Gmail mailbox to PST file. However, if people want to save data more preciously by opting out some unwanted emails, in that case automated solution is suggested. MS Outlook doesn’t provide an email filter option. Below are a few additional benefits you will get from the software.

  • You can filter your emails to export and get rid of unwanted emails to be carried along with the resultant PST file. These features are not available in Microsoft Outlook nor in 2019/2016/2013 or 2007 versions.
  • Not only PST, but the software also offers more than 30+ email saving options. You can export Gmail emails to PDF, EML, MSG and many more. On the other hand, Outlook will give you .pst and .csv.
  • If you want to download Gmail emails to PST file, you can select the folder from the software whereas Outlook doesn’t apply this option.
  • Easily create PST file from multiple Gmail accounts in one single attempt. On the other hand, you have to manually configure it in Outlook which is quite a time-consuming process.

Other features are available in the software.

Watch How to Create PST File from Gmail