How to Export Outlook Emails to XPS Format?
Margot Robbie | May 6th, 2025 | Export Emails
Are you looking for a quick and easy solution to export Outlook emails to XPS format? If yes, then this technical blog will help you. In this article, we are going to discuss an advanced method to convert Outlook emails to XPS file format. Read this article till the end and get step-by-step instructions to complete the conversion process.
MS Outlook is a popular email client. It is widely used to manage emails, contacts, calendars, tasks, journals, and many more. However, XPS (XML Paper Specification) is a document format developed by Microsoft. It preserves the layout, including fonts, colors, and images, making it ideal for saving email content in a presentation format. Exporting emails from Outlook to XPS provides a safe backup and data protection. It increases accessibility and compatibility with different systems. Here, we will provide a suitable way to save Outlook emails in XPS format securely.
How to Convert Outlook Emails to XPS Files Automatically?
There is no direct manual solution to export Outlook emails to XPS format. So, we are left using the automated solutions. One such tool is the Advik Outlook OST Converter. The software can directly export emails from Outlook to XPS file in bulk. Additionally, it also offers advanced email filter options to save selected emails. It preserves data integrity and folder hierarchy during the process.
Download the FREE demo version to check its working procedure.
Steps to Export Outlook Emails to XPS Format
1. Run the tool on your Windows PC.
2. Choose your Outlook profile and click Next.
3. Select the required email folders and press Next.
4. Now, choose XPS as a saving option.
5. Next, choose the destination path and click the Next button.
6. The software will start exporting your emails to XPS files.
Done! That’s how you can export emails from Outlook to XPS format in just a few simple clicks.
Prominent Features of Outlook to XPS Converter Tool
- Directly Convert Outlook Emails to XPS: This is a standalone utility, which means you do not need to install any other applications to complete the exporting process.
- Export All and Selected Email Folders: The tool will export Outlook emails to RTF with all respective folders. Also, it offers the option to choose only the selective email folders for the conversion process.
- Keep Intact Email Properties: The software maintains all the email attributes such as sender and receiver details, subject, attachments, inline images, hyperlinks, formatting, etc.
- Multiple File Naming Options: This application provides various file naming options so that you can handle the output in a systematic manner.
- Free Trial Version: The best thing about this utility is that it comes with a free demo version. It allows you to convert 25 emails from each folder for free.
Final Words
In the above write-up, we have explained the detailed instructions on how to export Outlook emails to XPS format. It is the most direct solution that any non-technical user can utilize. One can check its efficiency with the free trial version. After getting satisfaction, you can upgrade the license version for unlimited conversion.
