How to Merge Multiple PST files into one in Outlook 2016?
Christopher Plummer | February 15th, 2023 | Outlook
Hello, everyone!! I work as an HR manager and I have many PST files on my desktop and I want to combine or merge all these PST files into one PST file. But I don’t know how to do that? I tried it manually but it takes a long time and I can’t invest that much time in it. Is there a quick way to merge multiple PST files into one in Outlook 2016.
Don’t worry if you get stuck while merging PST files! Follow these simple tips and you’ll be merging PST files in no time. Merging PST files should be really easy since many users use Outlook as email utility, but then when you try it is quite difficult. Well, everything will be as easy as it should because we are here to show you how to merge PST files into one in Outlook 2016 easily and quickly.
Quick Approach: There are many ways to merge PST files into one in Outlook. But the best tool is described here. Advik PST Merge Tool is a way to merge multiple PST files into one in Outlook 2016. The tool is relatively easy to use and offers a 100% safe and error-free way to combine PST files for free.
Why to Merge Multiple PST files into one in Outlook 2016?
There are numerous reasons why you might want to combine multiple PST files into one:
- Save storage space on your system
- Organize your work better by combining multiple PST files
- To reduce the clutter of PST files
- To password protect a single PST file instead of 20
Whatever the reasons and needs, using a single PST file is easy to share, manage, open and use.
After going through the above reasons, one thing is for sure, merging PST files is a good trick for your professional work and future works where you need to access those older PST files.
Methods to Combine Multiple PST Files into Single File
The big question is what is the easiest way to combine PST files and how to find methods.
To answer your question, we have prepared a comprehensive guide with some of the most efficient ways to merge PST as well as the tools we use. We leave the choice of method to you. Let’s take a look at these simplest methods. Then you decide which method is right for you. Here we will discuss two solutions, one is manual solution and another is professional to easily perform tasks without delay.
Method 1. How to Merge Multiple Outlook PST Files into a Single File? – Manual Solution
The manual method consists of two steps: first, create a new blank PST file, and then import old PSTs into it. To do so, follow the steps below:
Step 1: Make a New PST File
To begin, follow these steps to create a new Outlook PST file:
1. Go to New Items >> More Items >> Outlook Data File in the Outlook application.
2. Choose the location where you want to save the new PST file and give it a name and Click the OK button.
Step 2: Import Existing PST Files into a New PST File
To combine Outlook PST files into one, you must now transfer your old Outlook PST data files into a newly created PST file. These are the steps to follow to merge multiple PST files into one in Outlook 2016.
1. Choose and click File >> Open & Export >> Import/Export from the menu.
2. Select “Import from another program or file” in the Import/Export wizard, then click Next.
3. Now, select “Outlook Data File” option and click the Next button.
4. Thereafter, click Browse and select the PST file to import from your system.
5. To combine PST files without duplicates, select the option “Do not import duplicates”.
6. Check the “Include subfolders” and “Import items into the same folder in” boxes after selecting the folder. To complete this process press the Finish button.
This is how you can manually merge multiple PST files into one in Outlook 2016 and other versions.
After analyzing this method, we found that the manual task cannot combine multiple files at once. You have to repeat the whole process over and over again to merge multiple PST Files. This task is time consuming and requires technical knowledge.
There is no built-in feature in Outlook that allows you to combine other Outlook PST files. You need to follow this tedious procedure if you want to manually merge multiple PST files into one in Outlook.
However, if you want to avoid these challenges, you can opt for an expert-recommended method, which we will discuss in the next section.
Method 2. How to Merge Multiple PST files into one in Outlook 2016? – Professional Approach
The process of combining Multiple PST files cannot be successful using the manual task. However, there are some automated solution that can assist you to merge multiple PST files into one in Outlook 2016. You can use Advik PST Merge Tool to complete this task quickly and efficiently. This tool is completely secure and has a easy-to-use user interface that is doable even for inexperienced users.
This software allows users to merge multiple PST files into a single file without encountering any issues. It works with all Outlook versions, including Outlook 2019, 2016, 2013, 2010, and others. This software has several new and advanced features that make it superior from other methods out there.
Let’s take a look at how it works now.
How to merge PST files using an Automated Tool?
1. Install and run the PST Merge Tool on your system.
2. Click “Select PST files or Select folder having PST files”. You can choose any method to add PST files to combine.
3. After adding all your PST files, you can select the folders that you need to combine into one PST file.
4. Select “PST” as a saving option from the multiple options list.
5. You can also use “Advanced Filter” option for a selective process. (Optional)
6. Specify your destination path to save your resulting PST file to the location you chose.
7. Click “Convert” button to merge PST files into one PST file.
Steps to Import Newly Created PST File into Outlook 2016
1. Run the Outlook application on your system and tap on Open & Export and then on “Import/Export”.
2. In the “Import and Export Wizard” select “Import from another program or file” and click the “Next” button.
3. Select “Outlook Data File (.pst)” and then click the “Next” button.
4. On the “Import Outlook Data File” tab, click “Browse” to open and upload the newly created PST file and click “Next” button.
5. Now select the folders you want to import and don’t forget to click “Include Folders” and click “Finish” to complete the process.
Wait a while, it will take a few minutes and the PST file will be imported to the folder you selected in your Outlook 2016 mailbox.
Final Words
Merging PST files might not be the most interesting thing, but it can be easy with the solutions we have mentioned in the paragraphs above. For your convenience and comfort, we have mentioned both manual and professional methods for you to choose methods as per your choice. Now you can make a wise decision after comparing the two methods. However, check the limitations of using manual solutions. Otherwise, you may encounter several challenges in your merging process. Alternatively, you can use an automated tool to merge multiple PST files into one in Outlook 2016. We’ve tested and tried these tools for you to bring you the best results you’ve been looking for.
