How to Move Outlook to Lotus Notes?
Jenny Lowrence | May 6th, 2025 | Email Migration, Outlook
This blog is all about how to move Outlook to Lotus Notes. Since emails play a major role in daily work, many users look to switch their email applications for various reasons. If you’re currently using Microsoft Outlook and want to transfer emails, contacts, or calendar items to IBM Notes (formerly Lotus Notes), you’re in the right place. We’ll guide you through the easiest and most effective way to do this.
First, it’s important to understand that there is no direct manual method offered by Microsoft or IBM to perform this migration. You might try exporting Outlook data and then importing it into Lotus Notes, but that method is time-consuming, doesn’t support attachments, may lose folder structure, and isn’t ideal for large or bulk migrations.
So, what’s the best solution? In this guide, we’ll use a professional software tool to complete the task quickly and without any data loss. Let’s get started.
How to Transfer Data from Outlook to IBM Notes Automatically?
Try Advik Outlook PST Converter, which is a smart and easy-to-use tool that helps you move emails, contacts, and calendar items from Outlook to Lotus Notes without losing any data. The software works by exporting Outlook emails into Lotus Notes NSF file format. This means you don’t need to do any manual work or worry about data loss. It transfers all your emails and other data along with attachments, folder names, and other details.
You can move your entire mailbox or just select specific folders. The tool also keeps your original folder structure safe, so everything stays organized in Lotus Notes. Even if you are not a technical expert, you can use it easily because of its simple and easy-to-use interface.
Moreover, it also supports all versions of Outlook and IBM Notes, and you don’t need Outlook installed to perform the conversion.
Try the free demo version of the tool to test it before buying.
Steps to Move Outlook to Lotus Notes
Step 1. Run the Software and choose the configured Outlook mailbox data.
Step 2. Select the required folders to transfer.
Step 3. Choose Lotus Notes as a saving option from the menu.
Step 4. It will automatically fetch the installed Lotus Notes path.
Step 5. Once you click the Next button, the software will start the conversion process.
It will create a file in NSF format, which is supported by IBM Notes. The time it takes depends on the size of your mailbox.
After the process is complete, you will get a message saying the conversion is done. You can now open IBM Notes and access your emails.
Features of the Best Outlook to Lotus Notes Migration Tool
- Direct Outlook to IBM Notes Migration: The tool directly converts Outlook emails into Lotus Notes format (.NSF). You don’t need to perform any extra steps like exporting/importing files manually.
- Keeps Folder Structure Intact: Your inbox, sent, drafts, and custom folders will remain the same in Lotus Notes. You won’t lose any folder names or organization.
- Moves Emails with Attachments: All attachments like PDFs, images, Word docs, etc., are safely transferred with your emails. You don’t have to download or attach them again.
- Supports Bulk Email Migration: You can move hundreds or thousands of emails at once. No need to transfer each folder separately; it’s fast and efficient.
- Selective Folder Export: You get the option to choose which folders you want to move. This helps if you only want to transfer a few important folders instead of your whole mailbox.
- Simple and Easy-to-Use Interface: The tool is easy to use. Everything is clearly labeled, so even beginners or non-technical users can follow the steps without confusion.
- Supports all Outlook & Lotus Notes Versions: You don’t need to worry about compatibility. Whether you are using old or new versions of Outlook or IBM Notes, the tool will work with them.
- Safe and Secure Migration: No data is lost or changed. It keeps the email formatting, metadata (To, From, Date), and other details the same during transfer.
Conclusion
There is no direct or manual way to transfer emails, contacts, or calendars from Outlook to Lotus Notes. Trying it on your own can take time and may cause errors. That’s why using a trusted tool like Advik Software is the safest and easiest option. It keeps your data safe, your emails complete, and your folder structure intact. Whether you are switching email apps for work or personal reasons, this method will help you finish the job without stress.
You can try the demo version to see how the tool works before you buy. This helps you check the efficiency and effectiveness of the tool earlier.
