How to Save Outlook Emails When Leaving a Job?

Jackson Strong | April 5th, 2023 | Data Backup

In our work life, most of us change a couple of jobs before settling on a better one. And with job changes, the nature of work also changes. Different organizations use different types of email services and you will be asked to create a new email service with a new domain. But, before you do that you need to backup the previous email account. So are you worried about how to save Outlook emails when leaving a job? Here is the guide you need to follow to easily backup Outlook emails before switching different jobs.

User Query- Hi everyone, I’m an Outlook user and I’ve recently decided to switch to a different organization. The organization I’m moving to uses a Google Workspace and I need to create a new email account there, but before that, I want to save Outlook emails before leaving my current job. Since my account contains a lot of important data, please suggest me an instant way to bulk backup Outlook emails with attachments. If anyone knows how to do it, please let me know.

From the above query, it’s understood that there are so many needs of users to save Outlook emails when leaving a job as it is in so much demand. Whether you are leaving a job or want to backup Outlook emails for any purposes, you must have a backup copy of Outlook emails to avoid data loss.

How do I save all my emails from Outlook when I leave my job? There are various methods to save work emails from outlook. The same is quite a tedious task to perform. However, MS Outlook allows users to backup emails from import/export wizard. In an upcoming section, we will share two easy and simple methods to copy Outlook emails to hard drive/PC/computer, etc.

Methods to Save Outlook Emails When Leaving a Job

Leaving a job can be a daunting task, with many things to take care of before your last day. One crucial thing that often gets overlooked is saving your emails from your work account. These emails may contain important information or other valuable data that you may need in the future. In this section, we will discuss two methods to save Outlook emails when leaving a job, so you can keep important information with you.

Try either one you like to save your important emails before leaving a job.

Method 1. Manually Save Outlook Emails to Before Quitting Job

  1. Run Outlook Application on your system.save outlook emails when leaving a job
  2. Click on the File tab.backup outlook emails before leaving a job
  3. After that select, the Open & Export >> Import/Export option.save outlook emails when leaving a job
  4. In the import and export wizard, choose Export to a file option.backup outlook emails before leaving a job
  5. Now, in the export to a file dialog, select Outlook Data File(.pst) and click the Next button.save outlook emails
  6. After that, select the folders which you are planning to save.save outlook emails when leaving a job
  7. Thereafter, you need to choose a place to export the folder as .pst file. Tap finish to complete the process.backup outlook emails before leaving a job

Now your emails will be saved as PST files at the chosen location.

See, Manual methods are undoubtedly easy and simple to save Outlook emails to hard drive but they may not be as right according to the user’s needs like if anyone wants to use select email files from specific folders.

You also can’t be given different file format options except for PST.

Limitations

You have to upgrade to License version of Microsoft Outlook.

Time consuming process and may require little technicla knowledge.

Thus, if you want to overcome these drawbacks, an automated tool is recommended to save Outlook emails in different standard file formats.

Method 2. How to Save Work Emails from Outlook in 20+ Format

Advik PST Converter Tool is a reliable solution to assist you to save Outlook emails when leaving a job. It’s created with highly advanced algorithms which makes this software usable for every user. The program offers 30+ saving options to copy Outlook emails to USB flash drive. With this software, you can export Outlook emails to MBOX, PDF, TXT, PST, EML, MSG, DOC, HTML and many popular file formats.

And, the tool comes with a FREE trial version to quickly evaluate how the software works so that you can choose this automated tool without any single thought.

 

Working Steps to Save Outlook Emails before leaving job;

Step 1. Launch Advik PST Converter software in your Windows system.

save outlook emails when leaving a job

Step 2. Now, choose the “Configured Outlook mailbox data” option to let this program automatically fetch Outlook files or folders from the database.

save outlook emails

Step 3. After that, select the required folders that you need to save on your desktop and hit the Next button.

backup outlook emails before leaving a job

Step 4. Thereafter, from the select saving option; choose PST or any other file format of your choice.

save outlook emails when leaving a job

Step 5. Select the desired location to save the resultant data file using the browse button.

backup outlook emails before leaving a job

Step 6. Finally, tap on the Convert button to save Outlook emails to PC.

save outlook emails

Done!! You can see that in a few simple steps, all of your chosen Outlook emails will be saved easily.

Final Verdict

Saving Outlook emails when leaving a job is an essential task to ensure that you can secure important information and have access to it in the future. By following the methods explained above, you can easily save Outlook emails for easy access. We have mentioned two useful solutions that can be used easily to backup Outlook emails. But, using an automated tool, you can effortlessly save multiple Outlook mailboxes to computer. It provides accurate results and also preserves data integrity throughout the backup process.