How to Backup Hotmail Emails to Computer?

Jackson Strong | February 9th, 2024 | Data Backup, Outlook

Summary: This article explains the top 2 ways to backup Hotmail emails to PC with all data and attachment files. We will cover all the possible manual and an automated solution to download emails from Hotmail to computer in multiple file formats. So, let’s begin the post.

Email is the most important means of communication, both personal and professional. These contain a lot of valuable data that users want to keep safe. Hotmail is also the most widely used email service. Over time, Microsoft stopped receiving updates. Therefore, many users would like to save Hotmail backups on their computers.

Unfortunately, a lack of technical knowledge creates hurdles for them. To ease this process, we have searched and gathered various methods by which you can export emails from Hotmail account to local system. You can opt for manual methods or professional software to backup Hotmail emails as well.

Here we will show you the easiest way to backup Hotmail emails with attachments to your computer.

How to Backup Hotmail Emails to PC for Free?

Go ahead and explore the manual and automation solution below.

Step 1. Login to your account.

Login to your account

Step 2. Click the gear icon, and click “View all Outlook settings”.

go to settings

Step 3. Click the Privacy and Data option from the General tab.

Choose the Privacy and Data option

Step 4. Click on the Export mailbox button.

backup hotmail account

Step 5. The backup process started and will take up to 4 days.

download hotmail emails to pc

Step 6. After completion, you will receive backup download link from Microsoft.

how to backup hotmail emails

Click on the download link. This is the official way to backup Hotmail emails to local drive.

The above solution has some technical limitations. Such as time-consuming

How to Export Emails from Hotmail to Hard Drive Automatically?

Check out the Advik Backup Tool to backup Hotmail emails to hard drive/computer/PC instantly. This utility is specially designed to export Hotmail emails in more than 10+ file formats such as Hotmail to PST, DOC, EML, PDF, MSG, etc. Also, it maintains the folder hierarchy of the Hotmail mailbox throughout the process.

What are you waiting for? Give a FREE trial to this tool and analyze its working procedure.

Note: Enable IMAP and Less Secure Apps from Hotmail Settings. Click here to find out how.

Steps to Backup Hotmail Emails to Computer

Step 1. Run the Hotmail Backup tool and login.

backup hotmail emails

Step 2. Choose mailbox folders to export.

choose hotmail email folders

Step 3. Select the backup file format from the list.

Select file format to backup

Step 4. Apply email filters for specific email backup.

Apply email filters for selective hotmail email backup

Step 5. Click the Backup button to start the Hotmail backup process.

click backup to save hotmail emails

Finished, the software will create a backup file containing all your Hotmail emails.

create hotmail email backup

Done!! This is how a user can easily export emails from Hotmail to PC.

Watch How to Backup Hotmail Emails to Hard Drive


Now, have a look at more helpful benefits of this utility. Some of them are –

  • Email Filters – This software provides different filters to export selective emails from Hotmail based on To, From, Subject, only export sent folder, and exclude email body contents & attachments.
  • Backup Multiple Hotmail Mailboxes – Users can also backup their Hotmail account with any folders. It allows backing up all Hotmail mailbox data such as inbox, sent, drafts, personal labels, etc.
  • Transfer Hotmail to Cloud – You can also migrate emails from Hotmail to Gmail, G Suite, Yahoo Mail, Office 365, Rediffmail, and several email service providers.
  • Supports all Windows & Mac OS – This Hotmail email backup solution is compatible with all Microsoft Windows and Mac OS systems, including both newer and older versions.


Till now we have discussed how to backup Hotmail email folders to computer securely. As you can see the official method has some limitations, thus we need to choose an alternate approach. However, using a manual method would be a great choice to archive Hotmail email folders as per your choice. You can even backup in multiple file formats with an advanced email filter option.