How to Extract Contacts from Office 365 Email Account?

Jackson Strong | June 25th, 2025 | Data Backup

If you want to extract contacts from Office 365 email account, you’re in the right place. Many users want to save their contact list either for backup, migration, or to use with another email service. Whether you’re a regular user or an admin, there are different ways to export contacts from Microsoft 365 depending on your needs.

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Let’s get started.

How to Export Contacts from Office 365 Admin Center?

This is useful for IT admins who want to export contacts from the Office 365 admin portal for multiple users or backup.

Step 1. Open Outlook 365 and go to the Applications menu.

Step 2. Click on the People option to open your contacts.

Open Outlook 365

Step 3. Next, go to Manage and choose Export contacts.

Click on the People option

Step 4. Select all contacts or pick a specific folder if needed.

Click on the People option

Step 5. Then, click the Export button to download your contacts file.

Note: Before importing this file anywhere (like Constant Contact), make sure:

The contacts are in the correct format.

The column headings match what Constant Contact expects, so there are no errors during upload.

How to Extract Contacts from Office 365 Using PowerShell

IT admins who are comfortable with commands can use PowerShell to extract contact details across accounts.

Step 1. Open Windows PowerShell as an admin.

Step 2. Connect to Office 365 using this command:

Connect-ExchangeOnline -UserPrincipalName admin@yourdomain.com

Step 3. Run the command to export contacts:

Get-MailContact | Export-Csv -Path “C:\O365Contacts.csv” -NoTypeInformation

This saves all contact entries from the organization into a CSV file.

Use This When: You’re a system administrator needing to export organization-wide contacts.

How to Export Address Book from Outlook 365 to Excel in a Few Steps?

If you don’t want to deal with commands or complex settings, the easiest option is to use a professional application. One such tool is the Advik Office 365 Backup Tool. It allows you to extract contacts from Office 365 account directly in just a few clicks.

You simply need to log in with your Office 365 credentials, choose “Contacts” as the data type, and select the format to save (like CSV or vCard). The tool will quickly export all your address book entries without any data loss.

This software is easy to use for everyone, even if you’re not very technical. It also supports the export of emails, calendars, and other data.

Try the free version to see how it works.

Steps to Extract Contacts from Office 365

Step 1. Run the software and sign in with your Office 365 login credentials.

sign in with your Office 365 login credentials

Step 2. Choose the Contacts folder from the left side.

Choose the Contacts folder

Step 3. Select CSV as the export format from the list.

Select CSV as the export format

Step 4. Provide the destination path and click Backup to begin.

extract contacts from office 365

In a few seconds, your contacts will be saved to your computer, ready for use in any application.

Benefits of Using Automated Software Instead of Manual Methods

  • Export contacts in CSV or VCF format.
  • Supports multiple accounts for bulk contact export.
  • Keeps all fields like name, email, phone number, company, etc.
  • No technical skills required to operate this application.
  • Also allows you to export calendar from Office 365 admin portal.
  • Works with Office 365, Outlook 365, and Microsoft 365 accounts.
  • Supports to export Office 365 mailbox to PST, EML, PDF, MSG, etc.
  • Option to choose specific folders or contact groups for export.
  • Maintains original structure and formatting of contact data.
  • Provides secure login using OAuth 2.0 authentication.
  • Compatible with Windows 11 and earlier versions.
  • Lightweight and fast with a user-friendly interface.
  • Free trial available to test before purchase.

Conclusion

There are several ways to extract contacts from Office 365 account, but the right method depends on your comfort level and needs. If you’re an admin and familiar with the Microsoft ecosystem, using the Office 365 Admin Center or PowerShell can work, but these require some technical knowledge.

However, if you’re looking for a simple and user-friendly option, the Advik Software is the best choice. It allows you to extract contacts in bulk from multiple accounts in easy steps. This makes it ideal for both personal users and businesses who want a quick, hassle-free way to manage and export contacts from Office 365.