How to Export PST From Office 365 Admin Center | Portal – 2023
Max Wright | April 15th, 2023 | Data Backup
Summary: How do I backup Office 365 mailbox to PST file with entire email folders? Scroll down and explore the complete guide to find out the various solutions to export PST from Office 365 admin center or portal. The article includes TOP 3 BEST WAYS and tutorials to export Office 365 mailbox to .pst file format. Bonus: Users who want to skip manual techniques can directly go for an automation tool i.e. Advik Office 365 Backup Tool. This software will create a PST file from Office 365 instantly.
Table of Content
- Method 1. From Web Portal/Admin Center
- Method 2. Using Microsoft Outlook
- Method 3. Advik Office 365 Backup Tool
- Watch Tutorial
Reasons to Export PST from Office 365 Admin Portal
“Is there any option to create PST file from Office 365 email account? I am trying to post this question on Microsoft forum but getting technical links. Please help me with simple and step by step process.”
“How do I export pst from Office 365 admin center as a backup file. The basic idea to keep my mails as a mirror copy if in case I might loose them.”
“How to export Office 365 shared mailbox to PST file?”
“Can I export Microsoft 365 to PST with Powershell command?”
Microsoft Outlook stores its data in .pst file format. This personal storage table file carries your all emails, contacts, calendar and other mailing data. The best benefit of this file is that you can transfer its data from one Outlook account to another.
Let’s get started with the multiple techniques to backup Office 365 mailbox to PST file.
Method 1. How to Export PST from Office 365 Admin Center – Free Solution
MS Office features an official option to convert Office 365 emails to .pst file. You can save entire mailbox folders to Outlook PST via Export Mailbox Option in Settings.
Follow the step by step instructions to export folders from Microsoft Office 365 account.
1. Login to your Microsoft Office 365 email account from your pc/laptop.
2. After signing in, click Gear Icon and select “View all Outlook Settings“.
3. Navigate to General >> Privacy and Data and click “Export Mailbox“.
4. Once you click on Export Mailbox feature, it will start Export Process.
5. Once, the process gets finished, you will receive an email from Microsoft with a download link.
Click that link and this is how you can backup Office 365 mailbox to PST file for free.
Challenges in Above Method
- Time-Consuming Process: The export process may take up to 2-4 days to export Office 365 mailbox to PST file. You will not get the download link instantly or within a day.
- No Folder Selection Option: You will not be asked to select which folder you want to convert into a .pst file.
Method 2. How to Convert Office 365 to PST Using MS Outlook
As we had discussed earlier, Outlook export and import its data in .pst file format. We are going to take help from MS Outlook to configure Microsoft 365 email account and later export mailbox to a .pst file.
1. Run the MS Outlook application in your Windows machine.
2. Navigate to the menu and click the “Add Account” option.
3. Enter your email login credentials and password to connect.
4. After configuration, go to the file menu and click “Import/Export” menu.
5. A pop-up window will appear to click “Export to a file” and click Next.
6. Select your account and click Next button.
7. Choose or select a location where you want to save the resultant PST file.
8. Click the Finish button and Outlook will export Office 365 mailbox to PST from portal.
Despite being an error-free solution, there are a few limitations involved with the method.
- No Folder Selection Option: Either you can select the entire account or select a single mailbox folder. There is no such option to select multiple folders/desired folders at a time.
- Won’t work if Outlook import export option is greyed Out
- Microsoft Outlook Installation is Required
Method 3. How to Export PST from Office 365 Webmail With Ease
Let’s get started with the best approach to solve the queries like “how to export pst from office 365 admin portal”. Download and install Advik Office 365 Backup Tool in your Windows machine. This software is programmed to create .pst from Office 365 Webmail instantly.
Apart from PST, the software allows you to export Office 365 emails to CSV, MBOX, DOC, HTML, RTF, XPS, PDF, EML, MSG, ZIP, and many other user file formats.
Follow the below to export pst from Office 365 admin center without losing any single bit of information.
1. Run Advik Office 365 Backup Software and Sign in using your email address and password. Click “I am Admin” and hit Sign in button.
2. After login, the software will automatically load and preview your email folders. You can check or select email folder that you want to convert into .pst file.
3. In Saving Option menu, there are numbers of file formats in which you have to select PST option from the list.
4. Click Filter Option designated on the top menu. Enter or apply email filters to specify your backup. This feature is very beneficial for users who want to export specific emails to PST.
5. Choose target location or path where you want to save converted PST file.
6. Click Backup button to let the software start its process to download PST file from Office 365 admin.
Video Tutorial – How to Export Office 365 to PST?
Skip Manual Efforts and Choose Office 365 to PST Export Tool by Advik Software
Till now we had discussed the various methods to export PST from Office 365 admin center to a computer. Also, we noticed the limitation in both the manual approach. Users who are comfortable with the drawbacks can choose a free solution. However, tech geeks who want to skip and get rid of limitations can download Advik Office 365 Backup Tool for advanced email conversion.
Here are the top 5 advantages you will get while using Advik Office 365 Backup Tool
- Choose single or multiple email folders to create a pst file in Office 365 admin center.
- Take email backup from office 365 admin portal along with 15+ file formats
- Advance Email Filter Option to export selected emails from Office 365 to PST file.
- Backup Office 365 mailbox to PST file Without Outlook Client
- Export emails from Office 365 admin center with multiple accounts in a single attempt using Batch Mode.
- Migrate emails from Office 365 tenant to tenant account, Gmail, Yahoo Mail, or any other cloud server
Read Also: How to Migrate Emails from Office 365?
Free Download Advik Office 365 Backup Tool and give it a try. The software is loaded with impressive features that will help you out to export Office 365 mailbox to .pst file more smoothly.
Frequently Asked Questions
1. Can I export shared mailbox to PST file using this software?
Ans. Yes, you can easily export Office 365 shared mailbox to PST file using this software.
2. Is it possible to convert multiple Microsoft 365 mailbox folders into .pst format?
Ans. Yes, the software allows you to choose any folder that you want to convert.
3. What is the best way to export Office 365 mailbox to PST file?
Ans. We had discussed top 3 ways to convert emails from Office 365 to PST. However, using professional software for this task is a risk free and effortless job. No manual configuration or technical knowledge is required. You can easily export PST from Office 365 admin or user account with this tool.
4. Can I run Office 365 to PST export tool in Windows 11?
Ans. Yes, the software is compatible with all Windows Operation Systems.