How to Export PST From Office 365 Admin Center | Portal – 2022

Max Wright | September 20th, 2021 | Email Backup

Summary: How do I convert Office 365 to PST file with entire email folders? Scroll down and explore the complete guide to find out the various solutions to export PST from Office 365 admin center or portal. The article includes TOP 3 BEST WAYS and tutorials to export Office 365 mailbox to .pst file format. Bonus: Users who want to skip manual techniques can directly go for an automation tool i.e. Advik Office 365 Backup Tool. This software will download PST files from Office 365 instantly.

Table of Content

  1. Introduction
  2. Method 1. From Web Portal/Admin Center
  3. Method 2. Using Microsoft Outlook
  4. Method 3. Advik Office 365 Backup Tool
  5. Conclusion

Reasons to Export PST from Office 365 Admin

“Is there any option to create PST file from Office 365 email account? I am trying to post this question on Microsoft forum but getting technical links. Please help me with simple and step by step process.”

“How do I export pst from Office 365 admin center as a backup file. The basic idea to keep my mails as a mirror copy if in case I might loose them.”

Microsoft Outlook stores its data in .pst file format. This personal storage table file carries your all emails, contacts, calendar and other mailing data. The best benefit of this file is that you can transfer its data from one Outlook account to another.

Read Also: How to Export Office 365 to MBOX file?

Let’s get started with the multiple techniques to backup Office 365 mailbox to PST file.

Method 1. How to Export PST from Office 365 Admin Center – Free Technique

MS Office features an official option to convert Office 365 emails to .pst file. You can save entire mailbox folders to Outlook PST via Export Mailbox Option in Settings.

Follow the step by step instructions to export folders from Microsoft Office 365 account.

1. Login to your Microsoft Office 365 email account from your pc/laptop.

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2. After signing in, click Gear Icon and select “View all Outlook Settings“.

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3. Navigate to General >> Privacy and Data and click “Export Mailbox“.

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4. Once you click on Export Mailbox feature, it will start Export Process.

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5. Once, the process get finished, you will recevie an email from Microsoft with a download link.

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Click that link and your Office 365 mailbox will be downloaded in .pst file.

Challanges in Above Method
  • Time Consuming Process: The export process may take upto 2-4 days to export Office 365 mailbox to PST file. You will not get the download link instantly or within a day.
  • No Folder Selection Option: You will not be asked to select which folder you want to convert into .pst file.

Method 2. How to Convert Office 365 to PST Using MS Outlook

As we had dicussed earlier, Outlook export and import its data in .pst file format. We are going to take the help from MS Outlook to configure Microsoft 365 email account and later export them to .pst file.

1. Run MS Outlook application in your Windows machine.

2. Navigate to menu and click “Add Account” option.

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3. Enter your email login credentials and password to connect.

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4. After configuration, go to file menu and click “Import/Export” menu.

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5. A pop up window will appear click “Export to a file” and click Next.

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6. Select your account and click Next button.

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7. Choose or select a location where you want to save resultant PST file.

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8. Click Finish button and Outlook will export Office 365 mailbox to PST from portal.

Limitations

Despite been the error free solution, there are few limitation involved with the method.

  • No Folder Selection Option : Either you can select the entire account or select a single mailbox folder. There is no such option to select multiple folders/desired folders at a time.
  • Microsoft Outlook Installation is Required

Method 3. How to Export PST from Office 365 Webmail With Ease

Let get started with the best approach to solve the queries like “how to export pst from office 365 admin portal”. Download and install Advik Office 365 Backup Tool in your Windows machine. This software is programmed to download .pst from Office 365 Webmail instantly.

Apart from PST, the software allows you to export Office 365 emails to CSV, MBOX, DOC, HTML, RTF, XPS, PDF, EML, MSG, ZIP, and many other user file formats.

  

Follow the below to export pst from office 365 admin center without losing any single bit of information.

1. Run Advik Office 365 Backup Software and Sign in using your email address and password. Click “I am Admin” and hit Sign in button.

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2. After login, the software will automatically load and preview your email folders. You can check or select email folder that you want to convert into .pst file.

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3. In Saving Option menu, there are numbers of file formats in which you have to select PST option from the list.

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4. Click Filter Option designated on the top menu. Enter or apply email filters to specify your backup. This feature is very beneficial for users who want to export specific emails to PST.

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5. Choose target location or path where you want to save converted PST file.

6. Click Backup button to let the software start its process to download PST file from Office 365 admin.

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Video Tutorial – How to Export Office 365 to PST?

Skip Manual Efforts and Choose Office 365 to PST Export Tool by Advik Software

Till know we had discussed the various methods to export PST from Office 365 admin center to computer. Also, we had noticed the limitation in both the manual approach. Users who are comfortable with the drawbacks can choose free solution. However for tech geeks who want to skip and get rid from limitations, can download Advik Office 365 Backup Tool for advance email conversion.

Here are the top 5 advantages you will get while using Advik Office 365 Backup Tool

  1. Choose single or multiple email folders to create a pst file in office 365 admin center.
  2. Take email backup from office 365 admin portal along with 15+ file formats
  3. Advance Email Filter Option to export selected emails from Office 365 to PST file.
  4. Export emails from office 365 admin center with multiple accounts in single attempt using Batch Mode.
  5. Migrate emails from Office 365 tenant to tenant account, Gmail, Yahoo Mail, or any other cloud server

Read Also: How to Migrate Emails from Office 365?

Free Download Advik Office 365 Backup Tool and give it a try. The software is loaded with impressive features that will help you out to export Office 365 mailbox to .pst file more smoothly.