How to Export PST From Office 365 Admin Center?

Max Wright | March 18th, 2024 | Data Backup

Learn the three different ways to export PST from Office 365 admin center. Find out how to download PST file from Office 365 with detailed step-by-step instructions & attached images. Managing Office 365 mailbox can be frustrating sometimes; exporting it into PST helps you access the complete email data in an integrated file format.

PST is a single file format comprising emails, contacts, calendars, tasks, notes, journals, and many other data. Also, both PST and Office 365 are Microsoft services that’s why, many users prefer PST as a first choice to backup Office 365 mailbox.

Benefits of Exporting PST from Office 365

Exporting Office 365 mailbox to PST offers several advantages that you must know before proceeding with the methods;

  • Backup: Creating a PST file can backup Office 365 emails and other data which can be restored if something goes wrong.
  • Freeing Up Space: Moving old Office 365 emails to PST file can help you to increase Office 365 mailbox size.
  • Migration: PST files make it easy to transfer emails from one Office 365 account to another.
  • Organization: PST files can be organized into folders which makes it easier to manage emails and data.
  • Integration with Outlook: PST files work seamlessly with Microsoft Outlook that allowing you to access Office 365 emails alongside other Outlook data.

Read on and follow the simple steps below to export PST from Microsoft 365 admin console with our guide.

How to Export Office 365 Mailbox to PST File Free?

MS Office features an official option to convert Office 365 emails to .pst file. You can save entire mailbox folders to Outlook PST via Export Mailbox Option in Settings.

Follow the step-by-step instructions to export PST from Office 365 admin portal.

  1. Login to your Microsoft Office 365 email account from your PC/laptop.login into Office 365 account
  2. After signing in, click Gear Icon and select “View all Outlook Settings“.open settings in Microsoft outlook
  3. Navigate to General >> Privacy and Data and click “Export Mailbox“.click on export mailbox option
  4. Once you click on Export Mailbox feature, it will start Export Process.export pst from office 365 admin center process starts
  5. Once, the process gets finished, you will receive an email from Microsoft with a download link.click th llink to download exported pst file from office 365
  6. Click that link and this is how you can backup Office 365 mailbox to PST file for free.

Challenges in the Above Method

  • Time-Consuming Process: The export process may take up to 2-4 days to export Office 365 mailbox to PST file. You will not get the download link instantly or within a day.
  • No Folder Selection Option: You will not be asked to select which folder you want to convert into a .pst file.

How to Export PST from Office 365 Admin Center?

As we had discussed earlier, Outlook export and import its data in .pst file format. We are going to take help from MS Outlook to configure Microsoft 365 email account and later export mailbox to a .pst file. Below are the steps to export mailbox to PST from Office 365 admin center.

  1. Run the MS Outlook application in your Windows machine.
  2. Navigate to the menu and click the “Add Account” option.                                          how to export pst file from office 365 admin center
  3. Enter your email login credentials and password to connect.                                               office 365 export mailbox to pst admin center
  4. After configuration, go to the file menu and click the Import/Export menu.export emails from office 365 admin center
  5. A pop-up window will appear to click Export to a file and click Next.how to export mailbox to pst office 365 admin center
  6. Select your account and click Next button.                                                             pst backup office 365 admin
  7. Choose or select a location where you want to save the resultant PST file.backup email from office 365 admin portal
  8. Click the Finish button and Outlook will export Office 365 mailbox to PST from portal.

Limitations

Despite being an error-free solution, there are a few limitations involved with the method.

  • No Folder Selection Option: Either you can select the entire account or select a single mailbox folder. There is no such option to select multiple folders/desired folders at a time.
  • Won’t work if Outlook import export option is greyed Out
  • Microsoft Outlook Installation is Required

How to Export PST from Office 365 Admin Automatically?

Advik Office 365 Backup Tool is specially designed to export Office 365 mailbox to PST file. It will export folders to .pst file in the same folder hierarchy. Take help from this software to download PST file from Office 365 Business Account. The software preserves email attributes and headers like cc, bcc, date, time, signature, hyperlinks, etc.

The software is loaded with tons of amazing features. Click below to download and try the software for free. The TRIAL version will export 25 emails from each mailbox for free.

  

Steps to Export Office 365 Mailbox to PST

1. Run the Software and enter your Office 365 credentials. (Select I am Admin)

enter your office 365 login credentials

2. Select mailbox folders to convert into .pst file.

select email folders to export from office 365 admin center

3. Choose PST as saving option from softwrae.Select PST as a saving option

4. Apply email filter to export only specific emails.

advance email filters

5. Choose Destination Path and click Backup button.

set destination path to export pst from office 365 admin center

6. The software will start exporting Office 365 emails to PST file.

export pst from owa office 365

Once the process is completed, a pop-up window will appear where you can find PST file saved at your target place.

Watch How to Download PST from Office 365 Admin Portal

Download Office 365 to PST Converter and Try it now!

Till now we had discussed the various methods to export PST from Office 365 admin center to a computer. Also, we noticed the limitation in both the manual approaches. Users who are comfortable with the drawbacks can choose a free solution. However, tech geeks who want to skip and get rid of the limitations can try the automated software with its free demo version. With it’s trial edition, you can export 25 emails from Office 365 mailbox to PST without any cost.

Here are the top 5 advantages you will get while using Advik Office 365 Backup Tool

  1. Choose single or multiple email folders to create a pst file in Office 365 admin center.
  2. Take email backup from office 365 admin portal along with 15+ file formats
  3. Advance Email Filter Option to export selected emails from Office 365 to PST file.
  4. Backup Office 365 mailbox to PST file without Outlook client.
  5. Also, export user PST from Microsoft 365 admin portal with complete folders.
  6. Export emails from Office 365 admin center with multiple accounts in a single attempt using Batch Mode.
  7. Migrate emails from Office 365 tenant to tenant account, Gmail, Yahoo Mail, or any other cloud server.

 

Frequently Asked Questions

1. How do I export emails from Office 365 admin to PST format?

Ans. You can easily export emails from Office 365 admin by logging  into your office 365 account then open settings tab. After then click on General >> Privacy and Data and click on “Export Mailbox” option. You will then receive an email containing the download option of your mailbox data. This is a time consuming task, if you want it faster   you can use Office 365 backup tool by Advik that helps you download these emails faster.

2. Is it possible to convert multiple Microsoft 365 mailbox folders into .pst format?

Ans. Yes, the software allows you to choose any folder that you want to convert.

3. What is the best way to export Office 365 mailbox to PST file?

Ans. We had discussed top 3 ways to convert emails from Office 365 to PST. However, using professional software for this task is a risk free and effortless job. No manual configuration or technical knowledge is required. You can easily export PST from Office 365 admin or user account with this tool.

4. Does Office 365 export mailbox to PST?

Ans. Yes, Microsoft 365 allows users to export their user mailbox to PST file format. Just log in to your Office 365 email account. Navigate to Settings & View All Outlook Settings >> Privacy and Data >> Export Mailbox. However the same has a few drawbacks like delays in delivering file, which can be solved by using MS Outlook or any automated solution.