How to Export Contacts from Office 365?

Jackson Strong | July 2nd, 2025 | Office 365

This guide will show you how to export contacts from Office 365. Whether you’re creating a backup, importing into a CRM, or moving between platforms, the steps below will walk you through everything you need to know.

Why Export Contacts from Outlook 365?

There are several common reasons why people need to export address book from Office 365:

  • Creating a backup of your contacts
  • Importing contact lists into a marketing tool or CRM
  • Migrating to a different email platform
  • Sharing client or employee contact information

Whatever your reason, the process is simple and doesn’t require any advanced technical skills.

How to Export Contacts from Office 365 Admin Center?

This is useful for IT admins who want to export contacts from Office 365 admin portal for multiple users or backup.

Step 1. Open Outlook 365 and go to the Applications menu.

Step 2. Click on the People option to open your contacts.

Open Outlook 365

Step 3. Next, go to Manage and choose Export contacts.

Click on the People option

Step 4. Select all contacts or pick a specific folder if needed.

Click on the People option

Step 5. Then, click the Export button to download your contacts file.

Note: Before importing this file anywhere (like Constant Contact), make sure:

The contacts are in the correct format.

The column headings match what Constant Contact expects, so there are no errors during upload.

How to Extract Contacts from Office 365 Using PowerShell (For Admins)

IT admins who are comfortable with commands can use PowerShell to extract contact details across accounts.

Step 1. Open Windows PowerShell as an admin.

Step 2. Connect to Office 365 using this command:

Connect-ExchangeOnline -UserPrincipalName admin@yourdomain.com

Step 3. Run the command to export contacts:

Get-MailContact | Export-Csv -Path “C:\O365Contacts.csv” -NoTypeInformation

This saves all contact entries from the organization into a CSV file.

Use This When: You’re a system administrator needing to export organization-wide contacts.

How to Export Address Book from Office 365 Automatically?

If you have multiple accounts or large contact lists, manual export may be slow or incomplete. Advik Office 365 Backup Tool can help you export all contacts from Office 365 securely and in bulk.

This software allows you to:

  • Export address book from Office 365 as CSV or VCF
  • Download contacts from one or multiple Microsoft 365 accounts
  • Automatically preserve contact fields (name, email, phone, company, etc.)
  • Export contacts along with emails, calendars, and more

Try the free version to see how it works.

Steps to Export Contacts from Outlook 365

Step 1. Run the software and sign in with your Office 365 login credentials.

sign in with your Office 365 login credentials

Step 2. Choose the Contacts folder from the left side.

Choose the Contacts folder

Step 3. Select CSV as the export format from the list.

Select CSV as the export format

Step 4. Provide the destination path and click Backup to begin.

extract contacts from office 365

In a few seconds, your contacts will be saved to your computer, ready for use in any application.

Note: This method is ideal for professionals, organizations, and IT admins.

Benefits of Using Automated Software Instead of Manual Methods

  • Export contacts in CSV or VCF format.
  • Supports multiple accounts for bulk contact export.
  • Keeps all fields like name, email, phone number, company, etc.
  • No technical skills required to operate this application.
  • Also allows you to export calendar from Office 365 admin portal.
  • Works with Office 365, Outlook 365, and Microsoft 365 accounts.
  • Supports to export Office 365 mailbox to PST, EML, PDF, MSG, etc.
  • Option to choose specific folders or contact groups for export.
  • Maintains original structure and formatting of contact data.
  • Provides secure login using OAuth 2.0 authentication.
  • Compatible with Windows 11 and earlier versions.
  • Lightweight and fast with a user-friendly interface.
  • Free trial available to test before purchase.

Conclusion

Now you know how to export contacts from Office 365 quickly and safely. Whether you’re using the manual web method or a smart tool, your contact list is just a few clicks away from being saved. Use the manual method for small exports and the software method for faster, bulk contact downloads.