How to Convert Gmail to Google Sheets? A Complete Guide
Jackson Strong | June 3rd, 2025 | Export Emails, Gmail
Summary: If you are looking for easy ways to convert Gmail to Google Sheets, you can use the manual Outlook export, a Google Apps Script, or a professional solution like Advik Gmail Converter to make the process faster and more efficient.
Gmail is one of the most popular email services for personal and business communication. However, many users prefer exporting Gmail emails into Google Sheets to organize, analyze, and share their email data.
Also, Google Sheets offers simple formatting, easy filtering, collaborative editing, and offline access that Gmail alone does not provide.
This guide walks you through multiple methods to export Gmail emails to Google Sheets and helps you choose the best approach for your needs.
How to Convert Gmail to Google Sheets for Free?
This is a manual approach using the Outlook desktop app. Follow the steps carefully to extract data from Gmail to Google Sheets.
- Run Outlook and go to File >> Add Account.
- Enter your Gmail account details to configure.
- Once added Gmail account, again click on the File tab.
- Choose Open & Export >> Import/Export option.
- Next, choose Export to a file and click Next.
- Select Outlook Data file (.pst) as a file type.
- Choose a Gmail folder to export and click Next.
- Browse the location to save CSV file and click the Finish button.
Note: This method works for small-scale tasks but is slow and limited.
How to Export Gmail Inbox to Google Sheets with Google Apps Script?
If you’re comfortable with a little coding, you can use Google Apps Script to extract emails from Gmail and list them in a Google Sheet.
Step 1. Open Google Sheets on your web browser.
Step 2. Go to Extensions → Apps Script.
Paste the following code:
Step 3. Click Save → Run the script.
The script will automatically fetch your Gmail emails and list them in your Google Sheet.
Note: This method can only handle about 100-500 emails per run due to Google’s limits. It works well for small to medium inboxes.
How to Export Gmail Emails to Google Sheets Automatically?
To save time and effort, use the Advik Gmail Backup Tool. This software lets you convert Gmail to CSV, which you can import into Google Sheets in seconds. It is a quick and reliable way to export Gmail emails along with attachments, subject lines, sender/receiver info, and dates. The tool keeps your email folders organized and maintains the original email structure. You can also apply filters to export selected emails only. No technical skills are required—just log in, select folders, choose CSV format, and click “Backup.” Once the file is ready, open Google Sheets and import the CSV file to view your Gmail data in a clean table format.
Try the free version now and export the first 25 emails per folder.
Steps to Convert Gmail to Google Sheets
Step 1. Run the software and sign in.
Step 2. Select the mailbox folder that you want to export.
Step 3. Select CSV as a Saving option.
Step 4. Select Filter Option (if required) and click the Backup Button.
Now, the software will start exporting emails from Gmail to CSV file. Once you get this, open Google Sheets from your browser and import CSV file from the menu.
Finished, this is how you can transfer emails from Gmail to Google Sheet in bulk.
Watch How to Extract Data from Gmail to Google Sheets Automatically
Why Automated Solutions are Better Than Manual Methods
Some of the best features of this software are as follows;
- Exports all important email details such as Date, Subject, Body, From, To, and Cc.
- Let you save the exported file anywhere you want on your computer.
- Maintains your Gmail folder and subfolder structure.
- Provides advanced filters to export only the emails you want (by date, sender, subject, etc.).
- Supports multiple output formats, including Gmail to PST, MBOX, PDF, and more.
- Works with almost all Windows versions.
- Allow to backup multiple Gmail accounts at once.
- Exports emails along with attachments without losing any data.
- Provides a user-friendly interface with step-by-step guidance.
- Doesn’t store any login credentials on servers.
- Supports selective export of emails from specific folders like Inbox, Sent, Drafts, etc.
- Includes a progress tracker to monitor the export process.
- Offers a free trial to test the software before buying.
Final Words
Now you know three different ways to convert Gmail to Google Sheets. While exploring all these methods, we found that the Outlook method is manual and good for small tasks. Whereas, Google Apps Script is a bit technical but helpful for small to medium-sized inboxes. Lastly, Advik Tool is the fastest and easiest, especially for large inboxes or if you want more control.
Choose the method that fits your comfort and needs. Exporting Gmail emails to Google Sheets can help you stay organized and analyze your data better.
FAQs
Q1. Can I export attachments too?
Ans. Yes, the Advik Tool exports emails along with all attachments in their original format.
Q2. Can I choose specific Gmail folders to export?
Ans. Yes, you can select folders like Inbox, Sent, Drafts, etc., and even apply filters to export only specific emails.
Q3. Will the email formatting stay intact after export?
Ans. Yes, the Advik Tool preserves the original email formatting, folder structure, timestamps, and metadata.
Q4. What file format does the tool export to?
Ans. It exports Gmail emails into CSV format, which you can easily open in Google Sheets.
Q5. Can I use this method on a Mac?
Ans. Currently, the Advik Gmail Backup Tool is for Windows only. For Mac, you can try Google Apps Script or look for a Mac-compatible alternative.
Q6. What if I only want emails from a specific date range?
Ans. The tool offers advanced filters so you can export emails by date range, sender, subject, or other criteria.
Q7. Is there a free trial available?
Ans. Yes, the free version allows you to export up to 25 emails per folder so you can test the features before buying.
