How to Convert Outlook Emails to PDF in Bulk?

Christopher Plummer | April 10th, 2024 | Email Migration

In this tutorial, we are going to learn how to convert Outlook email to PDF with attachments. The below segment will show you two successful ways to export emails from Outlook to PDF with hyperlinks, header, etc. information.

How do I batch convert Outlook email to PDF with attachments? Open your Outlook message to save and click File menu. From the printer drop down option, click Print button. Now choose a path to export Outlook email to PDF file. Repeat the same for other emails as well. Howver, the same is quite time-consuming. In order to save manual efforts and time go for third-party or automated solution.

Why Choose PDF Format?

Here are major advantages to using the PDF format to convert Outlook emails, as well as several PDF creation choices so that you can quickly read, forward emails in PDF format. So let’s start now.

  • A user may be required to preserve his or her email for future reference or archive purposes in a variety of situations. Saving emails as PDF files is likely the most straightforward and easy method of exporting emails, and it provides all of the benefits of the PDF file format.
  • Emails contain text information that allows single or numerous users to connect with one another digitally, as seen by the various forms of emails described above. They play an important role in both commercial and personal matters.
  • Email clients are programs that allow you to manage your emails. They provide all of the necessary tools and formats for accessing emails across a variety of platforms. So, it becomes more important to save emails like the Outlook email client in PDF format.
  • Many businesses find PDFs to be very beneficial. Whether you’re invoicing clients, maintaining consistent customer records, or sending essential messages, PDFs ensure that the individual viewing the document sees it just as it was intended.
  • It is very easy to convert email files to a more user-friendly format like PDF. A PDF file can be placed in a typical document folder alongside Word, Excel, and other sorts of documents, and it can be shared and viewed by others regardless of the software they use. You can also protect your PDF files using passwords.

How to Convert Outlook Email to PDF Free?

  1. In MS Outlook, you must first select the email message that you want to convert to PDF.
  2. Click on “File” and select the “Print” option.
  3. Then on the printer, select Microsoft Print to PDF from the drop-down menu.
    outlook emails in pdf
  4. Tap Print.
    export outlook emails in pdf
  5. Now select the location to save the PDF file.
  6. You can also change the file name to save your file and then click Save.
    save as pdf

Now repeat this process over and over to convert several Outlook emails to PDF format.

Challenges with the manual method:

As you can now understand the difference between the professional tool and the manual method, the manual process takes a lot of your manual effort and time to complete that process. You are going to frustrated in the whole conversion process.

How to Convert Outlook Email to PDF With Attachments?

Check out Advik OST Converter Software. This program is specially designed to convert Outlook emails to PDF files with attachments, hyperlinks, header and other information. With its advanced functionality, the software maintains folder hierarchy and email attributes as well. You can export multiple Outlook emails to PDF without facing any technical glitches or errors.

Download the software for free and give it a try.

   

Steps to Export Emails from Outlook to PDF Documents

  1. Run Outlook to PDF tool and let the software load your Outlook profile.
    export Outlook Emails to PDF With Attachments
  2. In next window, select email folders to export into PDF files.
    export Outlook Emails to PDF With Attachments
  3. Choose PDF from saving option list.
    Convert Outlook Emails to PDF With Attachments
  4. Select target location to save PDF files at your desired location and hit Next button.
    Convert Outlook Emails to PDF With Attachments

The software will start converting emails from Outlook to PDFs automatically. Once the software exports all the emails, it will display a complete log report.

Watch How to Convert Outlook Emails to PDF With Hyperlinks

Final Words

This article will show you how to convert Outlook emails to PDF with attachments. I have explained both the manual method and software for saving emails of MS Outlook in PDF format above. If the manual method fails to meet your needs. You can use a third-party tool to easily convert your emails. Choose accordingly as per your requirements and needs.