How to Download Emails from Office 365 Server

If you manage your emails through Microsoft 365 and want to keep a secure offline copy, it’s important to know how to download emails from Office 365 server. This is often required during data migration, backup planning, or compliance needs. In this blog, we’ll explain step-by-step how to download all emails from Office 365 online. We’ll also discuss the best methods, including both manual options and automated tools, so you can choose the one that fits your needs. So, let’s see how.

Office 365 stores your emails in the cloud, but Microsoft also gives you built-in options to save your emails on your computer. You can export them in formats like PST (used by Outlook) or EML (for individual emails). If you want to save your emails in other formats, you can use an automated tool.

Now, let’s look at all the methods step by step.

How to Save Office 365 Emails for Offline Use?

The simplest way to download emails from Office 365 server is from its official features. You can save all emails from Office 365 for offline use in just a few clicks.

1. Go to Outlook.com and sign in.

2. Click on the Settings option from the top corner.

3. Navigate to General> Privacy & Data.

4. Click on the Export Mailbox button to start the process.

The server will begin preparing an archive of your mailbox. It can take up to 4 days. Once it’s ready, you’ll receive an email with a download link.

This is the official way to save all your emails from Office 365.

How to Download All Emails from Office 365 Server?

With Advik Office 365 Backup Tool, everything is possible. The software will allow you to download all emails from Office 365 server in multiple formats. In addition, you can select single and multiple mailboxes to download at once. Not only that, you can apply email filters to save only specific emails as per your requirements. Thus, you can get rid of unwanted mail by downloading too. It all depends on your requirements.

Isn’t it amazing? Click below to download and try the software for FREE.

   

Steps to Download Emails from Office 365 Server

1. Run the software and enter Office 365 credentials to sign in.

2. Select email folders to download.

3. Select a file format in which you want to download emails.

4. Set a target location to save file and click Backup button.

The program will start downloading emails immediately from your Office 365 account in bulk. It will preserve the mailbox folder hierarchy and email attributes, too.

Once it gets done, you will receive a successful message with a complete log report.

Watch How to Save All Emails from Office 365 Server

Conclusion

In this blog, we have discussed both manual and professional methods to download Office 365 emails to PC/Hard Drive/Computer. You can choose any solution as per your needs and requirements. As we know, the official method is very time-consuming; thus, to save manual efforts and time, you can choose an automatic solution.

Frequently Asked Questions (FAQs)

Q1. Can I download Office 365 emails in PDF format?

Ans. Yes, using the Advik Office 365 Backup Tool, you can save emails in PDF and many other formats.

Q2. How long does the manual method take?

Ans. The export process through Outlook.com can take up to 4 days.

Q3. Can I download only selected emails?

Ans. Not with the manual method. The software provides this feature using filters.

Q4. Is it safe to use a third-party tool?

Ans. Yes, if you use trusted software like Advik, which uses secure login and ensures data protection.

Q5. Can I back up multiple Office 365 accounts together?

Ans. Yes, the tool supports batch mode to download emails from several accounts at once.