How to Download Emails from Office 365 Server?

Jackson Strong | February 13th, 2024 | Data Backup

Whether you’re switching email service providers or want to preserve email documentation for other reasons, it’s important to know how to download all emails from Office 365 server. You can download emails from Outlook 365 emails to your computer and access emails for offline use.

In this article, we’ll discuss and show you multiple ways to download all Office 365 emails from admin center. From saving a single message to exporting all emails from Outlook 365 with certain filters, you can do a lot in upcoming segment.

How to Download Office 365 Emails for Offline Use?

The simplest way to download your emails from Office 365 is from official features of it. You can download all emails from Office 365 for offline use in just few clicks.

1. Go to and sign in.

download office 365 emails

2. Click on Setting Option from top corner.

download all emails from office 365 server

3. Navigate to General> Privacy & Data.

download emails from outlook 365

4. Click on Export Mailbox button to start process.

The server will start generating an archive file. It will take up to 4 days for this process. Once, the server creates an Archive file, you will receive an email with a download link. Click on that link to download your Office 365 emails.

download all outlook 365 emails from server

This is the official way to save all your emails from Office 365.


  • The process will take up to 4 days to create an archive file.
  • No mailbox folder selection option is available.
  • No option to download only specific emails.

How to Download All Emails from Office 365 Server?

With Advik Office 365 Backup Tool, everything is possible. The software will allow you to download all emails from Office 365 server in multiple formats. In addition, you an select single and multiple mailboxes to download at once. Not only that, you can apply email filters to save only specific emails as per your requirements. Thus, you can get rid of unwanted mail from downloading too. It all depends on your requirements.

Isn’t it amazing? Click below to download and try the software for FREE.


Steps to Save All Emails from Office 365 Server

1. Run the software and enter Office 365 credentials to sign in.

Download Office 365 Emails to PC

2. Select email folders to download.

Download Office 365 Emails to PC

3. Select a file format in which you want to download emails.

Download Office 365 Emails to PC

4. Set a target location to save file and click Backup button.

Download Office 365 Emails to PC

The program will start downloading emails immediately from your Office 365 in bulk. It will preserve the mailbox folder hierarchy and email attributes too. Once, it gets done, you will receive a successful message with complete log report.

Watch How to Download Emails from Office 365 Server


In this blog, we have discussed about both manual and professional methods to download Office 365 emails to PC/Hard Drive/Computer. You can choose any solution as per your need and requirements. As we know the official method is very time consuming thus in order to save manual efforts and time you can choose automatic solution.