How to Export Outlook Emails to Excel with Date and Time?
Exporting Outlook emails to Excel is helpful in a number of circumstances for better organization, reporting, email tracking, record keeping and generally keeping critical interactions organized in a spreadsheet. With the sender, subject, date and time information about the emails in Excel, it becomes much easier to sort, filter and analyze the information anytime you need. But, many users find it difficult to keep crucial details like email timestamps when they convert Outlook emails to Excel with date and time.
If you are also in a situation where you need to convert your Outlook emails into Microsoft but couldn’t find a proper solution then this guide will help you. In this article we will show you the best methods to export Outlook emails to Excel with date and time.
Before moving ahead we understand why this process is essential.
Why Convert Outlook Emails to Excel Spreadsheet?
Export Outlook emails to Excel gives users freedom, compatibility and simplicity to work on emails and contact data on several platforms.
Here are various reasons to copy Outlook mail to Excel sheet:
- Backup: It lets you backup your Outlook data including e-mails, contacts and other information.
- Compatibility: CSV files are supported by many programs and services that can easily access across different platform.
- Data Extraction: It enables you extract contents from body of Outlook emails for further data analysis.
- Simplicity: By exporting Outlook emails into CSV, you can easily access in spreadsheet apps such as Microsoft Excel or Google Sheets.
- Integration: A lot of different tools and technologies can simply integrate with Excel file.
Now that you know the benefits, lets learn to convert Outlook emails to CSV.
How to Export Outlook Emails to Excel Sheet Manually?
Step 1. Run MS Outlook in your system and click File tab.
Step 2. Now go to Open/Export option.
Step 3. On the right side menu click Import/Export.
Step 4. A new tab will open, which looks the same in all Outlook version. Click “Export to file”.
Step 5. Now choose Comma Separated Values from Export to a File window and click Next.
Step 6. Select the mailbox folders you want to export into Excel.
Step 7. Click on Browse to choose the location where you want to save the CSV file and then click Finish button.
Finished! This is how you can export Outlook mail to Excel CSV file.
Despite having a CSV option in Microsoft Outlook, you might face a few technical difficulties in this approach.
How to Extract Email Data from Outlook to Excel Using Python Script?
If you are a technical person and have a better understanding of coding then you can read Outlook emails in Excel using Python. However, this method can cause several errors if any of the steps are entered improperly.
If you still want to use Python to export Outlook emails to Excel, go to stack overflow and follow the step by step procedures. Make sure you have the required resources needed in this approach to export Outlook emails to Excel spreadsheet.
If none of the ways above work for you, then it’s time to employ professional software to be able to export a list of emails from Outlook to Excel file.
How to Export Emails from Outlook to Excel Automatically?
Check out the Advik PST Converter to export multiple emails from Outlook to Excel at a time. This tool is specially designed to convert Outlook emails to Excel with date and time filters. Also, it maintains the complete mailbox folder hierarchy without modifying its originality. Plus, all the key elements ( such as Cc, BCC, Date, Time, Signature, Hyperlinks, etc.) of emails will be preserved without losing any single bit of information.
Download now and copy 25 emails from each Outlook folder to Excel for FREE.
Steps to Export List of Emails from Outlook to Excel
Step 1. Run the software on your Windows computer.
Step 2. Once the software detects your Outlook profile then, click the Next button.
Step 3. Thereafter choose required mailbox folders and click Next.
Step 4. Select CSV from Select Saving Option list.
Step 5. Choose Destination location to save the resultant file.
Step 6. Next click on the Next button to begin the exporting process.
Soon, the software will export all your selected Outlook emails into Excel CSV file format.
Now, you can open and access Outlook emails in Excel Spreadsheet.
Watch How to Copy Outlook Emails to Excel Spreadsheet
Manual Way Vs. Automated Software – Comparison
- Outlook allows you to export emails to Excel accurately but date and timings are not mentioned. This is quite a lack of information.
- However, the automated software can export Outlook emails to Excel with date time, and message. All the information will be saved in an Excel file.
- With Outlook, you can export mailboxes either in PST or CSV. On the other hand, the software allows you to save Outlook mailboxes and other items in more than 25+ file formats.
- You can extract all attachments from Outlook in one single attempt. Whereas in Outlook, you have to download the attachment file from each email separately.
- Outlook allows you to export a complete folder into Excel while the software enables you to convert specific emails based on date range, to, from, subject, etc.
Final Summary
Despite knowing the fact that manual ways provide less information as compared to the automated solution, we have offered all the possible methods. However, you can choose a manual solution if you want to send a few emails from Outlook to Excel without any filter. To export Outlook emails to Excel with date and time try using an automated software only. All the methods are explained with step-by-step instructions, check out each one and make a wise decision.
FAQs
Q1. How do I export selected Outlook emails to Excel with date and time?
Ans. To convert selected Outlook emails to Excel with date and time you need to use a professional solution.
Q2. Why is date and time missing in my exported file?
Ans. Outlook does not export all fields by default. During export click Map Custom Fields Include “Received” or “Sent” Fields.
Q3. Can I export only last two months emails?
Ans. Yes, apply a filter: View > View Settings > Filter , choose a date range and export.
Q4. How to auto update excel with new emails from Outlook?
Ans. To auto update excel with new Outlook you can use VBA script or Power Automate.
Q5. How to export emails from several folders into one Excel file?
Ans. Outlook export each folder in a CSV file, to do it you need to merge them. While VBA Script or professional tool can export all folders into one Excel file.
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