How to Export Office 365 Mailbox to CSV File? – Updated Tutorial

Jim Backus | March 16th, 2023 | Data Backup, Email Migration, Office 365

A lot of Microsoft 365 users are finding pertinent solutions to export Office 365 mailbox to CSV file. This is quite simple with Advik Software Solutions as it plays a crucial role in solving various related issues.

In this tutorial, we are going to learn few techniques to export Office 365 mailbox to csv file. We had come up with two reliable and effective ways to convert Office 365 emails to Excel files one is using a professional tool and the other is by manual operation.

How to Export Office 365 Mailbox to CSV File with Ease?

Download and install Advik Office 365 Backup Tool in your PC. This software smartly export emails from Office 365 to CSV file without any data loss. All your emails and folders will be arranged in its original structure hence, no data modification will take place. With this program, you can also export Office 365 emails to MBOX, PDF, HTML, EML, MSG, and 15+ file formats as well.

     

Follow the below steps to export emails from Microsoft 365 to Excel file.

Step 1. Launch Advik Office 365 Backup Tool in your Windows PC and sign in.

export office 365 emails to csv

Step 2. Select mailbox or email folders to convert into CSV file.

export office 365 emails to csv

Step 3. Choose CSV as a saving option from the software.

export office 365 mailbox to csv

Step 4. Set a target location where you want to export Microsoft 365 mailbox.

how to export office 365 mailbox to csv

Step 5. (Optional) Use Advance Email Filter Option to export selective emails only.

export office 365 mailbox to csv

Step 5. Click the Backup button to start converting Office 365 emails to CSV file.

export office 365 mailbox to csv

This is one of the prominent solutions to export Office 365 mailbox to CSV file for Excel. You can import Office 365 emails to Excel sheet without losing a single bit of information.

Method 2. How to Export Office 365 Emails to Excel CSV file?

To export an Office 365 mailbox to a CSV file, you can use the PowerShell cmdlet provided by Microsoft. Here’s the step-by-step process:

Note: Before proceeding, make sure you have the necessary permissions to run PowerShell cmdlets and access the Office 365 mailbox.

1. Launch PowerShell with administrative privileges.

2. Connect to your Office 365 account using the following command:

Connect-ExchangeOnline -UserPrincipalName your-email@domain.com

Replace `your-email@domain.com` with the actual email address associated with your Office 365 mailbox.

3. Once connected, run the following command to export the mailbox content to a CSV file:

Search-Mailbox -Identity your-email@domain.com -TargetMailbox your-email@domain.com -TargetFolder "Export" -LogLevel Full -StartDate "01/01/2023" -EndDate "12/31/2023" -ResultSize Unlimited -SearchDumpster -Force | Export-Csv -Path "C:\Path\to\output.csv" -NoTypeInformation

Replace `your-email@domain.com` with your actual email address.

In the command above, you can customize the following parameters:

  •  `-StartDate` and `-EndDate`: Define the date range for the exported emails.
  •  `-TargetFolder`: Specify the folder in your mailbox where the exported emails will be copied. You can change it according to your preference.
  • `-Path`: Provide the path to the output CSV file. Modify the file path to a location where you have write permissions.

4. Wait for the command to complete. It may take some time depending on the size of your mailbox and the date range specified.

5. Once the export is finished, you can find the CSV file at the location specified in the `-Path` parameter.

Please note that exporting mailbox content requires administrative privileges, and it’s important to adhere to any organizational policies regarding data access and handling.

Conclusion

We had discussed two solutions by which you can easily export Office 365 mailbox to CSV file in batch. However, the manual method is quite complicated and needs a tech geek with PowerShell knowledge. On the other hand, user can easily operate Advik Office 365 Backup Software to save Microsoft 365 emails to Excel CSV file. It is advisable to avoid getting into a messy process and choose a professional tool to save manual effort and time.