How to Print Multiple Gmail Emails at Once?
Quick Answer: Gmail prints one email at a time (Open email -> click on the three-dot menu -> Print). To print multiple Gmail emails at once, Google Takeout can export Gmail emails to MBOX file, which you can then convert to PDF. Another option is a Gmail backup wizard that can select multiple folders or labels and export emails to PDF in bulk.
What Can Gmail Print on Its Own?
Gmail’s built-in printing feature lets you print an individual email or old messages within a single conversation. It does not provide a direct option to select multiple unrelated emails from the inbox and print them together.
To print a conversation, open it and click Print all. If you only need one message, open the message, click the three-dot menu and select Print. This works well when you only have a few emails to print. However, if you need to print emails from different conversations, labels or hundreds of emails, you need another approach.
Which Method Should You Use to Print Multiple Gmail Emails at Once?
There are three different ways to print emails from Gmail. The right method depends on how many emails you need to print.
| Your Requirement | Recommended Method | Why |
|---|---|---|
| Download Yahoo emails to PST | Using Outlook email client | PST file |
| A few emails | Gmail Print -> Save as PDF | No additional software required |
| Large number of emails or entire mailbox | Google Takeout + MBOX to PDF | Useful for creating a complete Gmail archive |
| Need multiple or selective emails printing | Advik Gmail backup tool | Quick and direct solution and filters for printing only required emails |
If your goal is simply to print a handful of messages, Gmail’s own print function is sufficient. For a large number of emails, exporting them to PDF is much more convenient.
Let’s understand these methods in more detail.
Method 1. Use Gmail’s Built-in Print Option
If you only need to print a few emails, you do not need any additional program. Gmail already provides a print option for individual messages and conversations.
To Download an Email Thread from Gmail
1. Log in to your Gmail account.
2. Open the email that you want to print.
3. Click on the three-dot icon and select Print.
4. Set up the required settings in the new window and click Print.
5. Choose the location to save the resulting email and click Save.
To Print Emails from Gmail Without Header
1. Open the required Gmail email to print
2. Select the required content of the email.
3. Right-click and choose Print.
4. Check the print preview to confirm that only the selected content is included.
5. Adjust settings such as destination, pages, paper size or layout and click Save.
6. Browse the destination location and click the Save button.
This is how you can download all emails from Gmail as PDF to print one by one but it is not suitable when you have many emails to print. It does not provide a native option to print multiple emails.
Method 2. Use Google Takeout and Export to PDF
To print multiple Gmail emails at once, use Google Takeout to download Gmail emails in bulk and then convert exported emails into PDF format.
1. Visit https://takeout.google.com/settings/takeout and sign in.
2. First of all, Deselect All and select Mail option.
3. Choose Send a download link via email from Delivery Method.
4. Select the Frequency, File Types & size and click Create Export.
5. It will start downloading your emails. Once it is completed, you will receive an email with a download link.
6. Click Download Archive and extract the .zip file to get .mbox file.
The MBOX file is an email archive file, so it cannot be sent directly to a printer. You need to convert your emails into PDF first.
You can use MBOX to PDF Converter for this. After conversion, open the generated PDF files and print them.
Limitations of This Approach
Google Takeout is useful when you want to print multiple Gmail emails at once but it involves multiple steps:
Gmail -> Google Takeout -> ZIP -> MBOX -> PDF -> Print.
It takes a lot of time to complete the exporting process.
Method 3. Print a Gmail Label or Account as PDF with a Tool
If you want to print multiple Gmail emails at once without going through Google Takeout, a professional tool can simplify the process. The Advik Gmail Backup Tool is an effective way to accomplish this task without difficulty. It lets you select mailbox folders or labels and export all emails from Gmail to PDF in one go. The tool also supports filters for selective email printing and it preserves email properties and attachments during the process.
Download the software for free and give it a try.
How to Print Multiple Gmail Emails at Once With the Tool
1. Launch the tool on your Windows PC and enter your Gmail email address and App Password to sign in.
2. Select the mailbox folders to print emails from.
3. Choose PDF as the saving option from the list.
4. After that, choose a file name for the resulting PDF file.
5. Now, choose a location to save the resulting file.
6. Finally, tap on the Backup button to start the printing process.
7. The software will start printing or saving emails from Gmail to local drive.
Once the process is over, the software will redirect you to the target location where your Gnail messages are saved.
Watch How to Print Emails from Gmail in Bulk
Check the Result Before Printing
Do not assume that can export is usable simply because the conversion finishes successfully. Open a sample of generated PDFs before printing the entire batch.
| What to Check | What to Verify |
|---|---|
| Email count | Confirm the expected number of emails was exported |
| Subject and sender | Check that the correct From, To and Subject information is present |
| Message Body | Open several PDFs and verify that the complete email content is readable |
| Attachments | Check emails containing attachments and confirm the required files are included |
| Date Range | If you used a filter, verify that only the intended emails were exported |
| Print preview | Check the PDF in Print Preview before printing the complete batch |
For an important business or record-keeping batch, test a few emails from different folders before printing everything.
Print Multiple Gmail Emails at Once: Problems and Fixes
#1. Print option is missing
- Cause: You may be viewing Gmail in a layout where the print option is inside the message More menu.
- Fix: Open the email, click on the 3 dot menu and select Print for an entire conversation.
#2. Gmail prints only one email
- Cause: The message you selected belongs to different conversations.
- Fix: Gmail’s native option does not provide bulk printing for emails. Save the required emails as PDF individually or use another approach.
#3. Cannot print this message
- Cause: Google notes that confidential-mode messages may prevent printing of message text and attachments.
- Fix: Check whether the sender used Gmail confidential mode. If so, the printing restriction may be intentional.
Conclusion
In this post, we have discussed how to print multiple Gmail emails at once. Here, we have explained three different ways to complete this task.
For a small number of emails, Print -> Save as PDF is enough to print email from Gmail. If you need a complete email archive, Google Takeout -> ZIP -> MBOX -> PDF provides a practical route. For a label, filtered selection or large batch that need to be printed quickly using an automated tool is the best option. It can export the required emails directly to PDF and make them ready for printing.
Frequently Asked Questions (FAQs)
Q1. Can Gmail print multiple emails together?
Ans. No, Gmail does not provide a built-in option to select multiple emails to print them together. For bulk printing, you need to use another approach.
Q2. How can I bulk print emails from Gmail?
Ans. To print multiple Gmail emails at once, use Google Takeout to export emails and then convert them to PDF. Also, you can use Advik Gmail backup tool that can directly print all emails in one go.
Q3. How do I select multiple emails to print in Gmail?
Ans. Gmail’s built-in print option allows you to select one email at a time. While Google Takeout export all emails, it does not allow you to select particular emails. The software lets you to select multiple emails as based on date range, to, from, subject, etc. to print them.
Q4. Does this work on Mac?
Ans. Currently, the tool is available for Windows only. A Mac version is coming soon.
