How to Export Office 365 Emails to MSG Format (Complete Guide)

Jackson Strong | June 11th, 2025 | Data Conversion

Microsoft Office 365 is great for managing emails in the cloud. But sometimes, you need to export Office 365 to MSG format. MSG files store one email each, with all its details, attachments, and formatting. Many people use MSG files for archiving, sharing, or legal reasons.

In this guide, you’ll learn:

  • Why you may want to export Office 365 emails to MSG.
  • How to do it manually (one by one).
  • What the manual method can’t do.
  • When to consider an automated tool.

Let’s get started.

Why Export Office 365 Emails as MSG Files?

People export emails to MSG files to:

  • Keep a local backup of important emails.
  • Move messages to another Outlook account.
  • Share single emails for audits or legal cases.
  • Archive selected emails for long-term storage.

Can I Convert Office 365 Emails to MSG Manually?

Yes, but only one email at a time. Outlook does not support bulk export to MSG. Here’s how to save a single email:

  1. Open Outlook.
  2. Select the email you want to save.
  3. Click File > Save As.
  4. Choose Outlook Message Format – Unicode (*.msg).
  5. Pick a folder on your computer and click Save.

Limitations of the Manual Method:

  • You must repeat this for every email.
  • Not practical for hundreds or thousands of emails.
  • Easy to skip or lose some messages.
  • Attachments are saved, but it’s time-consuming.

If you only need a few emails, manual saving is fine. But if you need all your mailboxes in MSG format, it will take a lot of time.

How to Export Office 365 Emails to MSG in Bulk (Automated Way)

For this task, I would like to suggest you download and install the Advik Office 365 Backup Tool. It is a quick and easy solution to help you export Office 365 emails to MSG file format without any manual effort. This software lets you log in to your Office 365 account, select the mailbox folders you want to export, and convert them directly into MSG files in just a few clicks. It works in batch mode, so you can convert thousands of emails at once.

The tool also keeps all email details like attachments, sender info, and formatting intact. With its simple interface, even non-technical users can perform the export without any hassle.

Download the software for free by clicking on the download button below.

     

Steps to Export Office 365 to MSG Files in Batch

  1. Launch the software on your computer.Office 365 to MSG
  2. Enter your Office 365 email password and Sign in.Export Office 365 emails to MSG
  3. Select the desired mailbox folder to convert.export office 365 to msg
  4. Choose MSG as a saving option from the list.convert office 365 emails to msg
  5. Hit the Convert button and analyze the process of conversion.save office 365 emails as msg

Done! This is how you can batch export Office 365 to MSG in an easy manner.

Video Tutorial – How to Convert Office 365 Emails to MSG Format

Reasons to Choose Advik Software

There are many reasons to choose Advik Office 365 to MSG Converter. Some of them are as follows;

  • Batch Conversion: You can export Office 365 emails to MSG in batch using this software. This software can accurately convert Office 365 to MSG within a short frame of time.
  • Include Attachments: Attachments are a very important part of an email. This is why our tool is programmed to keep all attachment file intact during the process of conversion.
  • Advanced email Filters: You can easily filter your emails by applying various predefined email filters such as date range, too, from, subject, etc.
  • Multiple Output Formats: Apart from this, it can also export emails from Office 365 to PST, MBOX, HTML, EML, PDF, TGZ, etc. file formats
  • Cloud-to-Cloud Migration: You can also use this software to migrate email data from Office 365 to G Suite, Gmail, Yahoo Mail, Yandex Mail, or any other Office 365 account in an easy manner.
  • Preserve Key Elements: All the key elements of emails, such as To, Cc, Bcc, Hyperlinks, etc., remain the same during the process of conversion.
  • Dedicated Customer Support: In case you are stuck somewhere while using this software. You can contact our customer support for further help.

Frequently Asked Questions

Q1. Can I export multiple emails to MSG format manually?

Ans. Outlook doesn’t support bulk exporting to MSG manually. Each email must be saved individually.

Q2. Is there a free trial for the Advik Office 365 Backup Tool?

Ans. Yes, the tool offers a free trial that allows exporting a limited number of emails.

Q3. Do I need Outlook installed to use the Advik tool?

Ans. No, the Advik tool operates independently and doesn’t require Outlook to be installed.

Conclusion

You now know how to export Office 365 emails to MSG format. For a few emails, you can save them manually in Outlook. But for big mailboxes, using a dedicated tool is the fastest and easiest way to keep all your emails safe in MSG files.

Tip: Always test the manual method first. If you find it too slow, then consider software.