Office 365 Export Tool – Backup & Export Emails Easily
Max Wright | April 4th, 2025 | Export Emails, Office 365
Overview: Are you searching for a reliable Office 365 export tool to download emails from Office 365 mailbox? You’re in the right place! This blog will explain what an Office 365 export tool is, its benefits, top features, and how to use it. No matter why you’re looking for this tool, this guide will help you export Office 365 mailbox easily and safely.
Why You Need an Office 365 Export Tool?
With businesses and individuals relying heavily on cloud-based services like Microsoft Office 365, it’s important to have a reliable method to export emails, contacts, calendars, and attachments. Reasons to use an export tool include:
- Creating a secure Office 365 email backup
- Migrating to another email service or desktop client
- Compliance, legal, or audit requirements
- Freeing up cloud storage
- Retaining business-critical communication offline
Let’s walk through two tried and tested methods:
- Manual Export Using Office 365 Settings
- Automatic Export Using a Professional Tool
Free Manual Way to Export Office 365 Emails
You can use Office 365’s native export feature for a basic PST backup.
Steps to export Office 365 emails are as follows;
- Log in to your Office 365 Outlook account.
- Click the Gear icon > View all Outlook Settings.
- Navigate to General > Privacy and Data.
- Click Export Mailbox.
Note: Microsoft will send you a download link via email within 1–2 days. The export file will be in PST format only.
For a better experience with instant solutions, check out the utility below.
Professional Office 365 Export Tool is Here – Check it Now!
Download the Advik Office Backup Tool for free and install it on your Windows PC. It is a reliable and user-friendly software designed to easily export your Office 365 emails, contacts, calendars, and other data to multiple formats. This tool offers a fast export process, batch support features to make this task easy and convenient for you. Thus, it is considered an ideal solution for anyone looking to safeguard their data or migrate it to other platforms.
Click on the Free Download version to check its complete working process.
Steps to Export Office 365 Mailbox Folders to Local Drive
Step 1. Run the Advik Office 365 Export Tool and sign in using O365 credentials.
Step 2. Select mailbox folders to export from the account.
Step 3. Choose the export file-saving option as per your requirement.
Step 4. Apply filters if required and hit the Convert button.
Done! Office 365 export software wizard will copy emails and save them to your local system.
This is how you can export Office 365 emails to a local drive instantly.
Watch How to Export Office 365 Emails Easily
Key Features of the Best Office 365 Export Tool
Below, we cover the most important ones and why Advik software is the best among others.
- Multiple Export Formats: This tool supports 30+ export options, such as you can export Office 365 emails to PST, EML, HTML, and many more. This allows users to export their Office 365 data into the format they need, whether it’s for Outlook, Thunderbird, or for secure PDF storage.
- Selective Data Export: Not all data needs to be exported every time, so the ability to select specific emails, folders, or date ranges for export is important.
- Maintains Folder Structure: This tool retains the original folder structure when exporting data. This keeps your emails organized, so it will be easy to navigate and find information in the exported files.
- Preserves Metadata and Attachments: It also keeps all the metadata (like sender, recipient, date, etc.) and email attachments intact. This ensures that the exported data remains accurate and complete.
- Batch Processing for Multiple Mailboxes: If you manage multiple mailboxes, this tool is the one that you need. This allows you to export data from multiple Office 365 accounts’ mailboxes in one go,.
- Compatibility with All Office 365 Plans: The export tool works with all Office 365 plans, whether it’s a basic or enterprise-level subscription.
- User-Friendly Interface: This tool has a simple, intuitive interface that allows users of any skill level to navigate and complete exports easily.
Conclusion
Now you have two ways by which you can export emails from Office 365 to local drive. Either use the FREE tutorial for only PST as a saving option, or choose the Advik Office 365 Export Tool for multiple saving options. As per the expert’s suggestion, using an automation solution is a better option. You can save valuable time and get the solution within a short frame of time frame. Plus, you will get 24/7 support for any type of assistance.
Frequently Asked Questions (FAQs)
Q1. Can I export Office 365 emails with attachments?
Ans. Yes, Advik’s tool exports complete emails along with their attachments in their original format.
Q2. Is it possible to export Office 365 mailbox to PDF?
Ans. Absolutely! You can convert Office 365 to PDF for printing or archiving using this tool.
Q3. Do I need admin rights to export multiple mailboxes?
Ans. Yes, for bulk export from multiple accounts, admin credentials are required.
Q4. Can I try the software before buying?
Ans. Yes, a free demo version is available to test its features and performance.
Download the free tool and give it a try.
