How to Transfer Emails from Outlook 365 to Gmail?

Max Wright | April 8th, 2023 | Email Migration

Summary: ‘How do I transfer emails from Outlook 365 to Gmail’? This is one of the most common email migration queries by Microsoft Suite users. If you have landed here to find the solution then, stick or this article till the end. Here in this blog, you will find various solutions to successfully migrate Office 365 to Gmail account.

Table of Content

  1. Introduction
  2. Export Emails from Outlook 365 to Gmail Manually
  3. Direct Way to Transfer emails from outlook 365 to Gmail
  4. Conclusion

Microsoft 365 is an all-in-one platform for any business. However, there are other players in the market that Microsoft have to compete with. One of the biggest competitors of Microsoft Office 365 is Gmail. As per user experience, the online email services of Gmail are quite favorable as compared to Outlook 365.  Despite being the leading business email service, Outlook 365 has various disadvantages too.

There might be endless reasons to move emails from Outlook 365 to Gmail. Such as that, Office 365 mailbox is designed for corporate users, while Gmail is more suited for home users. Also, some business users want to migrate email from Outlook 365 to Gmail for personal use or access to corporate emails outside the office.

Microsoft 365 is a paid, subscription-based service, whereas Gmail is free with 15 GB of cloud storage which makes it a cost-effective option for users. Additionally, Gmail has a user-friendly interface compared to the more technically advanced features of Outlook 365, which may require more technical expertise. This leads some users to prefer accessing their Microsoft 365 emails through their Gmail accounts.

Now, we are going to learn various methods to migrate Microsoft 365 emails to Gmail. So, let’s begin.

How to Transfer Emails from Outlook 365 to Gmail Manually?

1. Open a browser from your system and sign into your Gmail account.

login to gmail

2. Click the gear icon and select the Settings menu.

select the Settings in menu

3. Navigate to the Accounts and Import menu and click the Import mail and contacts option.

Navigate to the Accounts and Import menu to transfer into gmail

4. A pop-up window will appear, here submit your Outlook 365 email address and click Continue.

transfer emails from outlook 365 to gmail

5. Enter the IMAP details and the Password of your Outlook 365 account and click Next.

nter the IMAP details to transfer emails from outlook 365 to gmail

6. Now, you will be asked to choose which data to import, select mail, and click Start import.

click Start import to transfer emails from outlook 365 to gmail

Challenges You Will Face:

  • Depending on your mailbox size, Gmail will import Outlook emails in a few hours. In some cases, it takes several days also.
  • Migration of Outlook 365 to Gmail will only include the Inbox folder. No other mailbox folders will be transferred.

Advik Outlook 365 Backup Tool is one of the best solutions to export Outlook 365 emails to Gmail. Using this wizard, you will be able to migrate Inbox, Sent Box, Outbox, Drafts, Trash, Spam, or any other desired folder directly from Outlook 365 to Gmail account in an easy manner.

Also, the user interface of the tool is very simple, anyone with a basic knowledge of computers can be able to migrate Outlook 365 emails to Gmail and there is no limitation involved in this tool. Even, you can migrate an unlimited number of emails an unlimited number of times without having any difficulty.

Just tap, on the FREE download and migrate 25 emails from each folder at no cost. The software is available for free to try, once satisfied with the result you can upgrade to the full version.


Important: Enable Third Party Access option from Security Settings of Office 365 Mail.

Steps to Transfer Emails from Outlook 365 to Gmail

  1. Launch the automated tool and enter your login credentials to sign the software and enter your login credentials
  2. After signing in, select the email folders to transfer then click the email folders to import outlook 365 to gmail
  3. Click the Saving Option menu and select Gmail from the Gmail from the list
  4. Enter your target Gmail login credentials and click Backup.Enter Gmail credentials & click Backup to transfer outlook 365 to gmail

Done!! Now, the software will start exporting Outlook 365 emails to Gmail along with attachments in seconds.

Watch Video Tutorial


Advantages of Choosing Automated Tool Over Manual Solution

Despite knowing the fact that the above manual solution will not import messages instantly. It will take the time up to several days and time. Leaving that aside, you can go for a professional toolkit. This utility is capable enough to migrate email from Outlook 365 to Gmail
in one single flow. You need not follow any manual techniques or configurations.

Below are some of the top benefits and features you will get in this software.

  • Migrate emails from Outlook 365 to Yahoo Mail, AOL Mail, Rackspace, and any cloud email services.
  • Maintain and preserve email folder hierarchy and email attributes.
  • Convert Outlook 365 to PST, PDF, MBOX, CSV, DOC, HTML, and many popular file formats.
  • Extract all attachments from Office 365 email account to a local drive
  • Filter Option to migrate specific emails from Outlook 365 to Gmail account
  • Compatible with Windows 11/10 and older versions


Above we have discussed the top 2 methods to transfer emails from Outlook 365 to Gmail account. You have two easy options to import Office 365 email to Gmail, as both solutions have been explained with step-by-step instructions for your ease. So that, you can choose any of your choices that suits best to your needs and requirements.