How to Export Zoho Mail to PST File?

Can Zoho Mail Export PST?

No, Zoho Mail does not directly export emails to PST format. Its built-in export option saves emails in EML format not PST.

PST is used by Microsoft Outlook for storing emails, contacts, calendars and other mailbox data. Therefore, if you need to export PST file from Zoho Mail, you have to use an alternative method. You can first save email from Zoho Mail via the built-in export option and then convert them into PST, add your Zoho account in MS Outlook via IMAP and export the mailbox as PST or use a professional solution to do it directly.

Which Method Should You Choose to Export Zoho Mail to PST?

The best way to export Zoho mail to PST file depends on your needs. Some users simply want their emails for backup while others want a PST file for Outlook migration or a long term storage needs. Here are the three options you can use and where you should use each one is also explained. So, read it first;

Option 1. Zoho Mail Emails Using Export Feature of Zoho

Best for users who want a free offline backup of their mailbox and do not specifically require a PST file. Zoho exports emails in EML format which you can store locally or import later to Outlook and other EML compatible email applications.

Option 2. Export PST File from Zoho Mail using Microsoft Outlook

Best for users who have Microsoft Outlook installed already and want to create PST file without using third-party software. This method requires you to transfer Zoho Mail to Outlook via IMAP and then export it’s mailbox data to PST format.

Option 3. Export Zoho Mail to PST Without Outlook

Best for users who need a direct and quick way to create PST files. This approach does not require Outlook installation and is useful for if you have large mailboxes need to export selective emails and best for bulk email export requirements.

Now, we will review each method individually so you can decide which approach works best for you.

Method 1. How to Save Email from Zoho Mail to PST Using Built-in Export Feature

If you just want to create an offline backup of your Zoho Mail account, then you can do that using the in-built export feature provided by Zoho. In this method, you can will export your emails as EML files that you can later import into Outlook and then export it as a .pst file.

Now, let’s see the steps to do that;

Step 1. First of all, sign in to your Zoho Mail account.

Step 2. Go to Settings and click on the Import/Export Emails option.

Step 3. Click on Export >> Select Folder >> Choose Export date range >> Check Include subfolders & Export archive emails option is needed and then click on the Export button.

Step 4. Once the export is complete, you will receive an email with a download link.

Step 5. Click on this link to download your mailbox data.

Step 6. Now, your mailbox is in .Zip format. Extract the downloaded files.

Step 7. The archive you downloaded contains emails in EML format.

Step 8. Next, install and open Outlook on your system.

Step 9. Now, drag and drop these .eml files into Outlook application.

Step 10. Then, click on the File tab and choose Open & Import >> Import/Export Wizard.

Step 11. Select the Export to a file option and click the Next button.

Step 12. Select file type as an Outlook data file (.pst) and tap the Next button.

Step 13. Choose the required emails to export.

Step 14. Lastly, browse the location and click on the Finish button.

Done! This is how you can export your Zoho emails in .pst file format.

References: https://help.zoho.com/portal/en/community/topic/save-zoho-mail-to-pst-file

Method 2. How to Export PST File from Zoho Mail Using Outlook?

Zoho Mail provides IMAP option to set up your account in Outlook and any other third-party tool or email client. Once the account is added to Outlook then you can export mailbox data into PST file.

Before you begin:

• Requires Microsoft Outlook installation.
• Make sure IMAP access is enabled for Zoho Mail.
• Broadband internet connection required.
• There must be enough local storage for mailbox syncing.

Step 1. Open Microsoft Outlook on your computer.

Step 2. Click the File tab in the top menu. Next, Click Add Account to configure your Zoho Mail account.

Step 3. Enter your Zoho Mail email address and password and follow the instructions on the screen to finish setting up your email account.

Step 4. Now, Outlook will to connecting with your Zoho Mail and download your emails and folders in a while. Wait for the synchronisation process to finish.

Step 5. Then, Click File >> Open & Export >> Import Export Wizard.

Step 6. Select Export to a File from the list and then click Next.

Step 7. Choose Outlook Data File (.pst) and hit Next.

Step 8. Select the Zoho Mail folder that you want to export. To export all emails choose main mailbox folder and check Include Subfolders option.

Step 9. Click Browse and select a folder to save the PST file. Then, click Finish.

Outlook will create a PST file and place it where you choose.

Method 3. How to Create PST Files from Zoho Mail Automatically?

If the above methods look lengthy or complicated then you can also take the help of Advik Zoho Mail Backup Tool. It is made for those who want to export Zoho Mail to PST directly without any technical steps.

You just need to login to your Zoho Mail account, select the mailbox folders, select PST as the saving option and start the exporting process. The tool automatically downloads your emails and stores them in a PST file and also maintains original folder structure, email properties and attachments.

The software makes it easy to create PST files without any fear of sync issues whether you want to export only a few folders or an entire mailbox. It also includes advanced filters so you can export specific emails by date range, folders or other criteria. This is a good choice for those who have large mailboxes with bulky data.

If you want to see how the tool works, you can download the free trial version. This demo edition gives you an option to test the software working and features. This allows you to check whether the tool is suitable for you before you finally upgrade to the full version.

    

Trial Edition: It allows you to export 25 emails from each folder of Zoho mailbox into a .pst file. To do more, you need to upgrade to it’s licensed version. To know more, click on the buy link.

Steps to Convert Zoho Emails to PST File

Step 1. Launch the software and choose Zoho Mail as an email source from the following options.

Step 2. Now, log in using your Zoho Mail account details to proceed further.

Step 3. Choose the email folders that you want to export into PST format.

Step 4. Select PST from the list of saving options.

Step 5. Choose a destination folder to save the PST file and click Backup to start.

The software will automatically export your selected Zoho Mail data and save it as a PST file at the chosen location.

Once the process gets completed, a pop-up will appear on your screen. Click OK to close.

Now, your chosen location will automatically open on your window tab, here access all your exported Zoho emails in a .pst file.

Testing Result: Exporting Zoho Mailbox to PST

We tested the Advik Zoho Mail Backup Tool on Windows 11 PC to verify how effectively it export Zoho Mail to PST file. The test focused on export performance, preservation of mailbox data and folder structure and whether the resulting PST file could e opened correctly in MS Outlook.

Testing Environment

During testing, the software successfully exported the Zoho Mail mailbox into a single PST file that was opened in MS Outlook to verify whether the exported emails and mailbox were accessible.

Watch How to Export Zoho Mail to PST File Without Outlook

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