How to Export Gmail Inbox Folder to PC?

Jackson Strong | February 1st, 2024 | Data Backup, Gmail

In this section, we will explore three solutions to export Gmail Inbox folder to Computer/PC/hard drive, etc. All the methods are relevant in their own place, we have offered different solutions so that you can choose as per your needs.

The article include two manual free and one automatic solution. Let’s scroll down and find out what they are.

How to Export Gmail Inbox Folder to Desktop?

Google Takeout is an in-built feature provided by Google that allows you to save data from various Google services including Gmail. Let’s explore the steps that you can use to export Gmail to MBOX file format.

  1. Go to this link
  2. Sign in to your Google account if you’re not already logged in.
  3. Scroll down and locate the “Deselect All” button, then select “Mail” option only.export gmail inbox using google takeout
  4. Click on “All Mail data included” and choose the “inbox” folder or any other of your choice.
  5. Customize your export settings as per your need such as the file format (ZIP or TGZ), delivery method, and frequency.export gmail inbox using google takeout
  6. Once done, click on the “Create export” button to start.export gmail inbox using google takeout

Google will start creating an archive of your chosen Gmail data. Once the archive is ready, you will receive an email notification with a download link. It may take 2-3 days depending upon the size of your Gmail data.

Once you receive the link to export Gmail emails; just click the link to export to your computer.

How to Save Gmail Inbox Folder Manually?

You can also export Gmail to PST using Microsoft Outlook. Go through the steps below to accomplish to correctly;

  1. Open Microsoft Outlook on your computer.
  2. Click on “File” and then select “Add Account.”                                                                                      export gmail inbox folder
  3. Enter your Gmail email address and follow the instructions to sign in and set up your Gmail account.export gmail inbox folder using outlook
  4. Once your Gmail account is added to Outlook, it will start syncing your Gmail emails.
  5. After that, open Outlook again and go to the File tab.                                                                                             export gmail inbox folder using outlook
  6. Then, by using the import and export feature, export all the Gmail inbox in PST file format.      export gmail inbox folder using outlook

Note: This method won’t be useful if import export is greyed out in Outlook.

Limitations of Manual Methods

  • Configuring Gmail in Outlook takes many steps and is time-consuming.
  • These methods are not suitable for users who aren’t tech-savvy.
  • You can only export one email from the Gmail mailbox at a time.
  • There is a risk of making mistakes when setting it up.
  • You might not backup all your data correctly or lose some of it.
  • You can only export Gmail inbox in a few formats.

How to Export Gmail Inbox Folder Automatically?

Check out Advik Gmail Backup Tool for Windows users. This software is powerful enough to export Gmail Inbox folder to local PC without leaving a single email. With this tool, you can save or download multiple mailbox folders in one single attempt. It also allows you to save the folders and emails in 20+ file formats.

Download the software and try it for free.


Steps to Export Gmail Inbox Folder

  1. Run software and sign in using Gmail App Password. export email folders from Gmail
  2. Choose INBOX and other folders from the list.  Export Gmail Inbox Folder
  3. Select your required file format from 30+ options.Export Gmail Inbox Folder
  4. Browse the desired destination path and press the Backup button. export email folders from Gmail

The software sill start exporting Gmail Inbox folder to PC automatically. After the process gets finished, the software will display a successful pop up message.

Watch How to Save Gmail Inbox Folder to PC

Salient Features of the Automatic Solution

  • Export emails in 20+ file formats
  • You can also move Gmail mailbox data, including contacts, to Office 365, Gmail, Thunderbird, AOL, and other email services.
  • It can also export Gmail emails to Excel CSV file format to access Gmail emails separately
  • If you have data from multiple Gmail accounts, you can use Batch mode to export it.
  • The tool lets you filter and export specific mailbox data using a mail filtering feature.
  • Most importantly, this tool is compatible with various Windows operating system versions.

Final Words

In the following article, we explained various approaches to export Gmail inbox to a local drive. You may have seen both manual and professional solutions, but we have found that manual approaches a quite time-consuming and demand precise execution of various steps. However, there is one approach that can overcome all the challenges of manual solutions and give you 100% safe and secure results.