How to Extract Calendar from PST File: 3 Methods
Short Summary: To extract calendar data from PST file you have to open Outlook. After that, navigate to File >> Open & Export >> Open Outlook Data File), add .pst file. Once imported, go again to File > Open & Export and select > Export to a file. Now choose calendar item/folder. Then click Next and choose CSV file format. On the other hand, extract calendar from PST file without Outlook with the help of this tool.
Can I Export Calendar Entries from PST file?
Yes, it is possible to extract calendar data from PST file with a Microsoft Outlook application or other compatible calendar extraction tool. The best method depends on whether you want to move appointments to a different calendar app, view them in Excel, or export them without installing Outlook.
Outlook can export a calendar as an ICS file and export the calendar’s entries to CSV. If Outlook won’t let you do this, you can try a compatible PST converter. Make sure you have the correct PST file and access to its contents before you start.
Choose Formats to Extract Calendar from PST File
| Need | Recommended File format | Why to choose? |
|---|---|---|
| Import calendar events into Google Calendar | ICS | Designed for exchanging calendar events |
| Move appointments to another compatible calendar application | ICS | Supports calendar event information |
| View calendar entries in Microsoft Excel | CSV | Stores event details in spreadsheet columns |
| Extract calendar data without Outlook | ICS or CSV, depending on tool support | Allows direct extraction from a supported file |
Method 1. How to Extract Calendar Data from PST File with Outlook
If you have classic Outlook installed, you can use its built-in features to open calendar items from PST file.
Phase 1. Import Your PST File into Outlook
- Launch the Outlook application and choose File menu from the ribbon.
- Click on Open & Export and choose Import/Export option.
- Next, select Import from another program or file and click Next.
- Choose Outlook Data File (.pst) and press Next.
- Browse the specific PST file to import and hit on Next.
- Choose a folder to import and click the Finish button.
Phase 2. Extract Calendar from PST
- Go to the File tab in Outlook.
- After that, click on Open & Export and choose Import/Export.
- Now, select Export to a file from Choose an action to perform dragging list.
- Choose Outlook Data File as create a file of type and then press Next.
- Next, select the Calendar folder from the imported PST file to export it.
- Click on Browse to choose destination folder to save extracted data and click Finish button.
Save the calendar with the.ics file extension. You can then open it in a compatible calendar app, or import it to the destination calendar .
This is helpful when you want to migrate calendar items without exporting the whole mailbox. Menu availability and export options may vary depending on the version of Outlook.
An Alternative to Phase 2 to Extract PST Calendar
- Open Outlook and go to the Calendar option.
- Select the calendar you want to export from the My Calendars panel.
- Click on File and choose Save Calendar.
- Enter a name for the file and choose the destination folder.
- Choose iCalendar format (*.ics) from the Save as type.
- Click the Save button.
This is how you can export calendar entries from PST file. Review exported Rows and Columns. Check the subjects, dates, times, locations, and other fields present in the export for the events.
CSV is a practical solution for calendar reporting and sorting.
Method 2. How to Extract Calendar from PST File Without Outlook
When Outlook is not installed, its built-in export wizard is unavailable. In that situation, a compatible standalone converter can be used to export calendar entries from PST file.
The Advik PST Converter is an option to evaluate if you need to extract calendar data without opening the PST in Outlook. With this program, you can extract calendar entries from PST into CSV or ICS file format. No MS Outlook installation is required.
Note: Download the demo version of the software before purchasing the licensed version.
Steps to Extract Calendar Data from PST File
Step 1. Run Advik Outlook PST Converter on your system.
Step 2. Click on Select Files or Select Folders to add .pst file to the software panel.
Step 3. Choose the Calendar folder from the mailboxes.
Step 4. Next, select ICS from the saving option list.
Step 5. Choose the destination location to save the resultant file and click Next button.
Step 6. The software will start extracting calendar events from PST file.
Click start to begin the extraction and let it finish. Open the target folder and check the generated output.
Watch How to Export Calendar Entries from PST file
How to Check the Result After Extracting Calendar Data
An export may be complete, but it does not mean all appointments are transferred correctly. Please review the resultant output before using it or deleting the original file.
Use the following checklist to ensure that you have get the result you were waiting for;
- Check the event dates: Check out a few old and new appointments from source calendar.
- Read the details of the event: Check subjects, start and end times, locations and descriptions where known.
- Review recurring meetings: Check recurring appointments and selected events after importing the ICS file.
- Verify the date range: Please check that the export results includes the data between the selected date ranges.
- Test the output file: Open your resultant file i.e., ICS (a compatible calendar application) or import it into a test calendar. Open CSV in Excel and check its columns.
- Compare it with the available entries: Verify the source and destination event counts where a reliable comparison is possible.
For a large calendar item, test it with a small sample before importing everything into your primary calendar. Keep the original PST file unchanged until you have verified the exported data.
Final Words
You can extract calendar data from PST file using the built-in export option in Outlook or a third-party PST converter. However, choosing a right method totally depends on your need. Such as that, if you need to migrate calendars, choose ICS. If you need to analyze spreadsheets, choose CSV. If you do not have Outlook, ensure that the tool you have chosen supports the source file and output format you require.
Frequently Asked Questions
Q1. How can I view calendar from PST file?
Ans. In classic Outlook, open the PST file through File >> Open & Export >> Open Outlook Data File, then expand the file and click Calendar. Use a compatible converter to extract calendar data from PST file without Outlook.
Q2. How do I find the last saved calendar item by date?
Ans. Open the Calendar folder in Outlook. If available, view the calendar in a list style and sort appointments by start date or end date. You can also sort the exported CSV by date in Excel. The last modified date of the item is not necessarily the last event date.
Q3. Does exporting a calendar preserve recurring meetings?
Ans. ICS is better suited than CSV for passing calendar-specific information and recurrence rules. Results depend on the export process and the destination application, so check recurring events after importing.
Q4. Is it possible to repair calendar data from damaged PST file?
Ans. Possibly. The result will depend on the degree of damage and whether the calendar data are legible. Look at the extracted events before trusting them, and work on a copy of the original file.
Q5. Does Advik PST Converter support older ANSI PST files?
Ans. Before you buy, check the current software documentation or try your ANSI PST file in the demo version. Verify compatibility with the specific software version and file you intend to process.
