How to Export Zoho Mail to PST File?
Jackson Strong | November 2nd, 2025 | Data Backup, Data Conversion, Zoho Mail
Are you struggling to export Zoho Mail to PST file? Don’t worry, you aren’t alone. Many users face difficulty without clear instructions. That’s why we have created this step-by-step guide to make the process easy for you. This article provides two simple methods to help you convert Zoho emails to PST format. Read the full blog to get detailed instructions and successfully export emails from Zoho Mail to PST.
Zoho Mail is a widely used cloud-based email service that helps professionals and businesses communicate efficiently. However, many users may need to export their Zoho emails to PST format for various reasons, such as switching to Outlook or creating a backup. The PST format offers several advantages, making it a preferred choice for email storage and migration.
Before we dive into the export process, let’s first understand the key benefits of saving Zoho emails as PST files.
Why Export Zoho Mail to PST Format?
There are several reasons why it is highly beneficial to download Zoho emails to PST. Let’s have a quick look at the commonly known advantages.
- Protects emails from accidental deletion or cyber threats.
- PST files can be password-protected to ensure security
- View and manage emails without an internet connection.
- Easily import emails into Microsoft Outlook.
- Store and manage emails efficiently.
- Prevents mailbox from exceeding storage limits.
- Useful for eDiscovery and record-keeping.
- Ensures access even if Zoho Mail is down.
Now, let’s move into the methods to convert Zoho mailbox into .pst file.
How to Convert Zoho Emails to PST Free?
The steps to export Zoho Mail to PST Manually are as;
1. Open Microsoft Outlook application on your PC.
2. Click File and select Add Account.
3. Enter Zoho Mail credentials and complete the configuration process.
4. Navigate to File>> Open and Export>> Import/Export.
4. Select Export to a file and click on Next.
5. Choose Outlook Data File (.pst) and press Next.
6. Select Zoho mailbox folder and click on Next.
7. Browse target location to save PST file and click on Finish.
This is how you can convert Zoho Mail to PST manually using MS Outlook.
How to Export Emails from Zoho Mail to PST Automatically?
Check out the Advik Zoho Mail Backup Tool for Windows. This utility is specially designed to convert Zoho emails to PST and other formats instantly. No more manual configuration is required. With this utility, you can export the complete Zoho mailbox folder at once. Also, export selected folders or emails as per your needs. It preserves data integrity and folder hierarchy during the process.
Download the software and try it for free.
Steps to Export Zoho Mailbox to PST File
Step 1. Run the tool and Sign into Zoho Mail.
Step 2. Select mailbox folders.
Step 3. Choose PST as a saving option.
Step 4. Choose Output location to export and click Backup.
Now, sit back and relax! The software will save Zoho mailbox to .pst file in no time.
Watch How Zoho Mail Export to PST File
Benefits of Using Automated Software over Manual Methods
The software has dozens of benefits which are given below-
- Allows to backup of unlimited Zoho Mail accounts without limitations in just one click.
- Provides an advanced email filtering option to export only desired emails from Zoho Mail account.
- All Zoho email data and properties remain intact even after the full conversion process.
- Keeps all emails in the same folders as before the conversion process to preserve the folder hierarchy.
- Apart from exporting emails to file formats, the tool can also transfer Zoho Mail to Office 365, Gmail, and many more.
- This tool provides a 100% secure solution to export Zoho Mail to PST format.
- With the selective backup feature, users can export desired emails from Zoho Mail to an Outlook PST file.
- Compatibility with all the latest and previous Windows editions including 10,8,7, XP, etc.
- You can import Zoho Mail to Outlook 2024, 2021, 2019, 2016, 2013, 2010, 2007, etc.
- This tool offers its users an easy-to-use graphical interface to transfer Zoho Mail emails to PST directly.
Final Words
Till now, we have discussed how you can export Zoho mail to PST file format. Here, we have mentioned both manual and automated solutions. Both solutions are 100% workable. You can choose any one that is most suitable for you. However, the professional approach enables you to directly convert Zoho Mail to Outlook PST file format.
Frequently Asked Questions
Q1.How do I export all emails from Zoho Mail to Outlook PST?
Ans. You have two ways to do that. However, the manual method takes a lot of time. On the other hand, the autoamted tool can export all emails at once.
Q2. Can I convert select folders only?
Ans. Yes, the software allows you to select folder that you want to convert.
Q3. Is it possible to export Zoho Mail to other file formats along with PST?
Ans. Yes, of course, this tool is highly recommended by various users to easily export Zoho Mail to MBOX, PST, MSG, EML, PDF, and other file formats.
Q4. Can I back up only emails from the year 2023?
Ans. Yes, the software provides filter options, allowing you to back up emails based on a specific folder or date range.
Q5. Will the PST file work with all Outlook versions?
Ans. Yes, the PST file can be opened in any Outlook version as the software supports both Unicode and ANSI PST formats.
Q6. My Zoho mailbox is large. How can I manage the size of the PST file?
Ans. The software includes a PST Split feature, which lets you set a size limit for the output file. Once the PST file reaches the specified size, it will be automatically split.
