How to Export Emails from Gmail to MSG File?

Christopher Plummer | January 10th, 2023 | Data Backup, Gmail

Summary: Do you want to export emails from Gmail to MSG file? Then you’ve come to the right place. This article will guide you how to download Gmail emails to MSG file format. So, let’s get started.

When interacting with other businesses and customers, having a professional email address will help you to gain trust of the users. Gmail is one of the most widely used email services among the users. Gmail provides 15GB of free storage space for your emails, documents, contacts, calendars, photographs, and other files. However, there are a variety of reasons why a user might desire to export Gmail emails to MSG format.

Download the Gmail Backup Wizard if you’re one of them who wishes to backup Gmail emails to MSG file format.


Firstly, we will take one user query related to export emails from Gmail to .msg file. 

“For the past four years, I’ve had a Gmail account. I needed to export some of my important emails from Gmail to MSG format in order to import them into MS Outlook. Seeking a way to convert Gmail to MSG. Is there a way to convert Gmail emails to MSG format? Please assist me!!!”

Reasons to Download Gmail Emails to MSG Format

The MSG file extension refers to a single message storage file used by Microsoft Outlook and Exchange server. When a user needs to export Gmail emails to MSG format, there are a variety of reasons. The following are some of the major reasons: 

  • Users may easily import email from a Gmail account into Microsoft Outlook and Exchange Server after exporting Gmail in MSG format. The most important reason to export Gmail to MSG format is for this reason.
  • Users may be required to export Gmail email as a MSG file for legal reasons. In that case, they can easily demonstrate the evidence in the courtroom after exporting the Gmail data in .msg file format.
  • Storage is one of the reasons to backup Gmail to MSG. Many people desire to store essential Gmail emails on their computers. MSG is one of the most reliable and secure file formats.
  • Sometimes users’ want to export some of their critical Gmail emails to open in MS Outlook.
  • Switching to another email platform is one of the most common reasons for exporting Gmail emails to MSG. If you wish to switch to Microsoft Outlook and Exchange as your email platform. Then you’ll have to convert Gmail emails to MSG format.

Read Also: Export Emails from Outlook 2016 to Gmail

Methods to Download Gmail Emails to MSG Format

  1. Export emails from Gmail with Outlook.
  2. Quick way to Save Gmail Messages to a (.msg) File.

Method 1. How to Export Emails from Gmail to (.msg) File Using Outlook?

There is a simple way to export your Gmail emails if you have Outlook installed on your system. This requires setting up a Gmail account in Microsoft Outlook and then exporting emails as.msg files using drag-and-drop.

Step 1: Add Gmail Account in MS Outlook

1. Choose File > >Add Account from the File menu options.

2. Connect by entering your email address.

3. Outlook will open a Gmail window, asking you to enter your password. Tap “Sign in” after entering your password.

4. You’ll be asked to enter the code provided to your mobile device if you’ve previously set up two-factor authentication for Gmail. Skip to step 6 if you haven’t configured 2-factor authentication.

5. The permissions window for your Google account will appear.  Click “Allow” to proceed further.

6. You can add another email account or click “Done” once Outlook has finished adding your Gmail account.

Step 2: Export emails from Gmail to msg file

1. Once the setting is complete, all of your emails will appear in your Outlook application.

2. Drag and drop the email that you wish to export as msg to your desktop.

3. You’ll get a .msg file with the same name after dropping.

You may now repeat the process for all of your emails that you want to export to MSG format.

Drawbacks of the Manual Method

  • The procedure is lengthy and time-consuming.
  • Chances of data loss is a very high.
  • Execution requires technical knowledge.
  • Many users discovered this method a complicated and perplexing one.

Method 2. How to Backup Gmail Emails to (.msg) File? – An Easy Approach

We discovered that there is no direct solution for exporting Gmail to MSG after extensive study. If you try to download emails from Gmail to msg File with a manual solution, you’ll find that it’s a time-consuming and wasteful process. 

Furthermore, data loss is a possibility. If you wish to download Gmail emails to MSG, then go with Advik Gmail Backup Tool, an automatic solution suggested by most users.

It’s a programme that easily export emails from Gmail to msg file format . The software uses a sophisticated algorithm to make it a highly effective and reliable tool.


To download emails, follow the steps outlined below.

1. Launch and run the Gmail Backup application on your computer.

2. To sign in, enter your Gmail login details.

3. Tap the “Login” button to proceed further.

4. Within few seconds this tool will scan all of your folders and sub folders, choose the requires one.

5. Select a “MSG” file format as “Select Saving Option”.

5. You can also use Advanced Settings to apply Email Filters. (Optional)

6. Analyze the backup progress by clicking the “Backup” button.

This is how you may safely backup your Gmail emails to your computer.

Watch Video Tutorial – How to Export Gmail Emails to MSG Files in Bulk?

Final words

Exporting MSG file is not difficult if the user has the right solutions and follows the steps correctly. We’ve covered two approaches to download Gmail emails to .msg file in this blog. You can use any way you like, however manual approaches have drawbacks, therefore we recommend using a professional tool instead. This software enables you to export emails from Gmail to msg file without difficulty. It is simple and does not necessitate the use of an external tool to download emails. By downloading the trial version, you can test each aspect of the software. It is completely free to use.