How to Export Outlook Emails to External Hard Drive?

Jackson Strong | June 9th, 2023 | Data Backup, Outlook

Do you use Outlook as your email client and want to save it to the local system? Wondering how to export Outlook emails to external hard drive and searching for an appropriate method? If yes, then not to worry anymore! Just go through the entire blog in which you will find 4 different and easy solutions that will help you to save Outlook emails to external hard drive with attachments.

Quick Solution: If you have multiple emails in Outlook and want to save them in readable and easy-to-access file format, then try Advik Outlook PST Converter Tool. It is an advanced and proficient solution to copy Outlook emails to USB flash drive/hard drive/PC/Computer etc. Also, you will get more than 20+ saving options to archive Outlook emails to external hard drive.

Backup of email clients is really a necessity for users these days. And, the first thing that comes into your mind could be is there any direct way to do this? As the issue of data theft and loss is becoming increasingly concerning. And, Outlook is the most popular email client that is used by many users for their email management.

The primary purpose of exporting Outlook emails to external hard drive is to safeguard valuable data against potential corruption and unforeseen hard drive disasters. For example, if your computer experiences physical damage, there is a high likelihood that you will lose access to your Outlook data entirely.

In such situations, having an Outlook email backup stored on an external hard drive allows for easy retrieval on a new machine whenever necessary. By moving emails from Outlook to external hard drive, many problems can be resolved. Therefore, we are here to explore the process to transfer Outlook emails to external hard drive safely and securely.

Read Also: How to Export Outlook Emails to Word Document?

Multiple Ways to Export Outlook Emails to External Hard Drive

In this section, we will highlight multiple approaches that will help you to save Outlook emails to external hard drive appropriately. The first 3 methods are manual approaches that are easy to use but come with some restrictions that we will discuss later. And, also to overcome these, we will provide a direct way to save multiple emails from Outlook to external hard drive.

#1. Use the “Save as” Option to Backup Outlook Emails to External Hard Drive

  1. Launch MS Outlook and choose the emails you wish to convert to PDF format.
  2. Click on the File option on the Menu bar and scroll down to choose the Print feature.
  3. Within the menu, select the Microsoft Print to PDF option.
  4. Then, specify the destination folder in the save print Output dialog box.
  5. Provide a name to the file and complete the process by tapping on the Save option.

Repeat the same steps for all those emails that you wish to export.

#2. Save Outlook Emails using the “Import/Export” Feature

  1. Open Outlook Application on your system.
  2. Go to the File menu in its interface.
  3. Then, click and select Open & Export >> Import/Export option.
  4. Now, in the import/export wizard, select Export to a file option from the drop-down list.
  5. After that, choose Outlook Data File(.pst) as a file type and tap on the Next button.
  6. Now, choose the folders and sub-folders that you wish to include in your PST file and click Next.
  7. Then, click on the browse button to choose a location save the PST file on your system, and also connect the external hard drive to transfer it. Tap on the Finish button to complete the process.

#3. Move Outlook Emails to External Hard Drive- Drag and Drop Method

  1. Open the Outlook email client on your PC.
  2. Go to Outlook mailbox folders and open the email that you want to export.
  3. Now, minimize the screen of Outlook and drag and drop that particular email on the desktop.
  4. You will see that the Outlook emails have been exported into .msg file format.
  5. Now, repeat the same steps for other emails also and you will be able to transfer all those emails to external hard drive.

Constraints of Manual Method;

Outlook users should be careful of the limitations of performing the manual process to export Outlook emails to external hard drive. Here are some of its drawbacks:

  • The manual methods of saving emails from Outlook are time-consuming and require a lot of effort.
  • This process involves numerous steps that must be followed carefully in order to successfully save Outlook emails to external hard drive.
  • The method cannot be carried out without supervision. Users need to actively manage the entire process.
  • Manual methods often restrict users to basic file formats, preventing them from saving Outlook emails in popular formats such as PST, MSG, PDF (with attachments), and more. As each method allows only one file format to export Outlook emails.

Read Also: How to Export Outlook Emails to Yahoo Mail?

How to Save Outlook Emails to Hard Drive Automatically?

Advik Outlook PST Converter Tool is a smart solution that securely saves all Outlook email files to external hard drive in seconds. The, best part of this tool is that it automatically configured Outlook mailboxes and helps users to export them all at once. Users are free to export Outlook folders to desktop into supported file formats such as PDF, EML, MSG, DOC, HTML, ICS, CSV, PST, XPS, etc. It also maintains the folder hierarchy of the Outlook emails throughout the export process and preserves key elements such as Bcc, Ccc, To, Subject, hyperlinks, attachments, etc.

The application is designed with many features and options that will perform the process instantly and without any limitations. And, in order to check the efficiency and effectiveness of the software, the tool also offers a Trial version. Now, Download for FREE! and explore how to export Outlook emails to external hard drive in 5 easy steps.

 

Working Steps to Export Multiple Emails from Outlook to External Hard Drive

Step 1. Run Outlook PST Converter Tool on your Computer.

save Outlook Emails to External Hard Drive

Step 2. Now, choose the required option to load Outlook mailboxes automatically and press the Next button.

move Outlook Emails to External Hard Drive

Step 3. After that, you will see that the tool has scanned the complete Outlook mailbox folders and sub-folders. Now, with the help of the checkboxes along with it, choose the required Outlook emails that you need to export. Then, press the Next button.

Export outlook emails to external hard drive

Step 4. Then, select an option from the list of 30+ saving options of your choice.

transfer outlook emails to external hard drive

Step 5. Now, connect to your external hard drive and choose a location to save the resultant data file of your choice, and click on the Convert button to start the process.

Backup Outlook Emails to External Hard Drive

That’s it, Once the process is finished, you will redirect to your chosen location. Click on the OK button to close the pop-up box.

Benefits of using Automated Software to Export Outlook Emails

  • Batch Export Outlook Mailboxes: This application enables users to backup Outlook emails in bulk all at once. This can be achieved by using the ‘Select Folders’ option within the software. Users can gather all the desired Outlook emails into a single folder and add it to the software to perform batch migration in one go.
  • Multiple Saving Options: This software provides a variety of file-saving options to transfer Outlook emails. Users can choose from over 20 saving options, such as that you can convert Outlook email to HTML, EML,  PST, MBOX, CSV, DOC, MSG, PDF, EMLX, MHT, and more.
  • Preserves Data Integrity of Emails: In addition to performing the process, this utility ensures the original formatting properties and file structure of the emails are maintained. The tool maintains the integrity of the data throughout the process, ensuring the safety of the original files after conversion.
  • Flexible Mailbox Saving Options: The application offers various options for saving Outlook emails. Users can customize these options according to their needs to achieve the desired results. Features such as file naming, selective and batch file backup, freedom to choose the destination path, live conversion, log reports, and more make the process easy to manage.
  • User-Friendly Interface: This tool is designed with a simplified user interface, this software can be easily used by both technical and non-technical users. The straightforward step-by-step procedure allows for the instant execution of the entire task without facing errors.
  • Compatibility with all Windows OS Versions: This tool is compatible with all versions of Windows OS. So, that users can download and use the software on Windows 11, 10, 8, 8.1, 7, XP, and other supported versions.

Read Also: How to Backup Outlook Emails from Browser With Attachments?

The Bottom Line

This blog has highlighted the direct approach to export Outlook emails to external hard drive. We have explained the best 4 methods. However, you can opt for the suitable method according to your needs and implement the task according to it. The first 3 methods require technical support and are also lengthy. Whereas, an automated tool is a quick, easy, and secure method. It assumes a secure and smooth way to move Outlook emails to external hard drive in minimum time. You can even use its FREE demo edition to check the working procedure to save 25 emails from each folder of Outlook at no cost.