How to Download Gmail Emails for Offline View?

Jackson Strong | July 10th, 2023 | Data Backup, Gmail

This article will guide you through easy methods to download Gmail emails for offline view. Fortunately, many of the best solutions are available to save Gmail emails offline. So, in this article, we’ll show you how to download Gmail emails with complete step-by-step instructions. Explore the various solutions and choose the one that suits best your needs. So, let’s get started with this amazing tutorial.

As we know, Gmail is the most widely used web-based email service that needs no introduction in itself. Several people rely on this service to perform emailing tasks daily. Gmail enables users to perform their emailing tasks from web browsers and provides all the facilities that users want in cloud mail applications.

How do I download Gmail for offline viewing? It’s a simple! Just login to your Gmail account and tap on the three-dot icon. Then, select the download message option to save Gmail emails on a desktop so that you can view Gmail emails without the internet. Also, you can press Ctrl+ P to print Gmail emails as PDF files. Thus, by following these solutions users can easily save Gmail emails for offline viewing.

The importance of Gmail data preservation cannot be overstated, as it holds immense value for its users. Hence, it is crucial to save Gmail emails to flash drive or any other for offline access due to various reasons. In some situations, users are required to access their Gmail email data locally. Then, it’s become necessary to download Gmail emails for offline viewing.

Therefore, the conversion of Gmail emails to hard drive is essential to ensure uninterrupted access, mitigate security risks, safeguard important emails, and protect against potential data corruption caused by computer viruses.

How to Save Gmail Emails for Offline View Manually?

There are two manual ways to download Gmail emails to hard drive for offline access. Let us discuss the same one by one;

1. Download Gmail Email as EML File

In the web browser, it is convenient to download a single Gmail email. This choice is ideal for users who simply want to save a few important emails offline and don’t require a complete emails.

To save a single email in Gmail, follow these latest steps;

  1. Sign in to your Gmail account and open the specific email you wish to save on your computer.
  2. Next, click on the three-dot icon and choose the option to download the message.
  3. The email will be downloaded as an EML file.
  4. Repeat these steps for each Gmail message you wish to download.

2. Save Gmail Mailbox as PDFs for Offline View

Gmail also offers the functionality to export Gmail to PDF format. Since, PDF documents are often preferred for legal purposes, making them a popular choice for saving emails.

To download emails from Gmail in PDF format using the native option, follow the steps outlined below;

  1. Login to your Gmail account and choose the email that you wish to save.
  2. Next, locate and click on the Print All icon, typically found on the right side of the screen.
  3. From the dropdown menu, select the option to Save as PDF.
  4. Finally, click on the Save button to initiate the download of the PDF file.

Note: By using this approach, you can only save a few emails from Gmail, and to print multiple Gmail emails at once, you need to follow the below solution.

How to Download Gmail Emails for Offline View in Bulk?

Advik Gmail Backup Tool is a secure way to save your emails. The software will automatically download Gmail emails into 30+ different file formats easily.  This single tool is the smartest method to download multiple emails from Gmail for offline access.

With the help of this tool, you can easily save Gmail emails with attachments with 100% accuracy. It is a very simple and easy-to-use application that can be easily used by any user. This application also maintains the metadata and folder hierarchy of Gmail emails even after completing the process. Download for free and check the efficiency and effectiveness of the tool at no cost.

Steps to Save Gmail Emails for Offline View

  1. Install and run the automated tool on your Windows the software
  2. Enter your Gmail account email address and App-password in the software interface and press the Login tab.enter gmail account credentials
  3. Now, choose the required folders from your Gmail mailbox and proceed further.choose gmail mailbox folders
  4. After that, choose a file format to save Gmail emails offline from the list of multiple file format to save gmail emails offline
  5. Then, choose the location to save the resultant data file and press the Backup backup to download gmail emails offline

Done!! the tool will easily download all emails from the selected folders and you can easily view it offline now.

Read some benefits and advantages of using this handy utility that will assist you in other functions also;

Final Words

Presently many users want to download Gmail emails for offline view. That’s why, we explained various methods to solve user queries related to save Gmail emails offline. However, we have found that manual solutions are quite lengthy and complex to implement, and to avoid these limitations we have offered an automated approach to swiftly perform this job.