How to Move Emails from One Account to Another in Office 365?

Jim Backus | July 1st, 2024 | Email Migration, Office 365

Summary: Check out 2 easy ways to move emails from one account to another in Office 365. The process is not easy you are thinking and you need to be very careful before proceeding to choose a method. But don’t worry, here we will help you with some tried and tested approaches to let you transfer all your Office 365 emails to another acount safely and securely. Read this blog from start to end and solve your query with so much ease.

Before proceeding with the solution, have a look at the user query related to moving files from one Office 365 to another. Here, one is asking about the right methods to migrate emails from one account to another in Office 365. If you are also looking for the same, stick to this blog till the end. Now, we are going to describe the different techniques to migrate your data most easily.

move emails from one account to another in office 365 query

How to Move Emails from One Account to Another in Office 365 PowerShell?

Prerequisites: Before you begin, make sure you have:

Administrative access to Office 365.
PowerShell installed on your computer.
The Exchange Online Management Module is installed.

Follow the steps explained below to transfer emails from one Office 365 account to another using PowerShell.

Step 1. Run PowerShell as an Administrator.

Step 2. Install the Exchange Online Management Module.

Install-Module -Name ExchangeOnlineManagement

Step 3. Connect to Exchange Online.

Connect-ExchangeOnline -UserPrincipalName your-admin@domain.com -ShowProgress $true

Step 4. Export Emails from Source Mailbox:

Create a content search to find emails in the source mailbox:

New-ComplianceSearch -Name “ExportEmails” -ExchangeLocation “source@domain.com” -ContentMatchQuery “received>=01/01/2022 AND received<=12/31/2022”

Start the content search:

Start-ComplianceSearch -Identity “ExportEmails”

Export the search results to a PST file:

New-ComplianceSearchAction -SearchName “ExportEmails” -Export -Format “PST”

Step 5. Download the PST File:

Follow the provided link from the export job notification email to download the PST file to your local machine.

Step 6. Import Emails to Target Mailbox:

Use the New-MailboxImportRequest cmdlet to import the PST file into the target mailbox:

New-MailboxImportRequest -Mailbox target@domain.com -FilePath “\\path\to\exportedfile.pst”

Step 7. Monitor the Import Request:

Check the status of the import request:

Get-MailboxImportRequest

View detailed information if needed:

Get-MailboxImportRequestStatistics -Identity target@domain.com\MailboxImport

Step 8. Disconnect from Exchange Online:

Disconnect-ExchangeOnline

These steps outline the process to move emails from one Office 365 account to another using PowerShell.

Note: This process involves technical steps. Thus, it is advised to take the assistance of any expert professional if you don’t understand how to implement this method.

How to Transfer Emails from One Account to Another in Office 365?

Check out the Advik Office 365 Migration Tool to complete this task easily. This program will move Office 365 emails to another account in a few simple steps. All you need to do is provide the details of both the Office 365 email accounts and carry out this email migration. Also, this software will maintain folder hierarchy and email attributes during the process.

Download the software and try it for free.

Steps to Move Office 365 Emails to Another Account

Step 1. Run this, Office 365 Backup Tool on your Windows System.

move office 365 mailbox to another account

Step 2. After that, enter your Office 365 email address and log into the software panel.

move emails from one account to another office 365

Step 3. Choose mailbox folder(s) to transfer/migrate.

move emails from one account to another office 365

Step 4. Choose Office 365 as a saving option.

move emails from one account to another office 365

Step 5. Enter another Office 365 login credentials and press the Backup button.

enter office 365 account credentials

Step 6. Lastly, sign into your Microsoft account.

sign into your Microsoft account

Soon the Office 365 to Office 365 migration process will start automatically.

migrate email from one office 365 account to another

Now, sit back and relax. Let the software do the rest.

This magical wizard will move emails from one Office 365 account to another in no time.

Once the process is completed, log in to your Office 365 email account and check all the transferred emails there.

Watch How to Transfer Office 365 to Another Account

Things to Note Before Transfering Office 365 Emails to Another Account

Multiple companies decide to export email from one account to another in Office 365. As the organization works in the cloud, they ask for the steps to go further and transfer Office 365 emails to another account. But amazingly there is no convenient native method available to perform this type of migration. Even Microsoft gives the proposal to opt for a third-party tool to complete this administration job.

Before users export emails from one Office 365 account to another, make sure users have an Office 365 license assigned and users are capable of accessing the OWA for admin. Also, This is needed that both source and location admin accounts should be impersonated and users have a “Mailbox Import Export” role as well as the admin user.

Follow the two more steps before starting migration –

Before moving emails from one account to another in Office 365 account with this tool you have to generate a project in Microsoft azure & create an Application ID to execute the migration.
After generating a project and generating an Application ID in Azure, we have to acquire an activation code for a utility to move email data from one account to another account.

Prominent Features of the Utility

Export PST from Office 365 Admin in one click.
Download all attachments from Office 365 to local drive in one attempt.
Save Office 365 Emails to Flash Drive as a mirror copy.
Advanced Email Filter Option for Selective Office 365 data transfer.
Easily transfer Office 365 mailbox to another account in just 5 simple steps.
Freedom to store a resultant file on any safe destination in the computer.

Final Verdict

Choosing the right method to move emails from one Office 365 account to another depends on your specific needs. This blog provides manual methods & automated solutions to transfer Office 365 emails to another account. However, performing manual tasks is not easy. It consists of several technical steps that are difficult for non-tech users to perform. Thus, we suggest you try an automated software to complete this process without any difficulties.

Also, you can try its free Trial version to migrate the first 25 items from each folder for free.